Form SSA-L3231 Employer Verification of Records for Children Under Age

3231-11
RETURN THE ORIGINAL - NOT A COPY

Form Approved
OMB No. 0960-0505

Social Security Administration
Retirement, Survivors, and Disability Insurance
Request for Employer Information

Social Security Administration
Data Operations Center
P.O. Box 40
Wilkes Barre, PA 18767-0040
Date:
Sequence Number:
Employer Number:
We are writing to you about your Form W-2, Wage and Tax Statement, for the
employee shown below. Our records show that the employee is a young child.
Therefore, we need your help to resolve some questions before we can add the wages
to the employee's earnings record.
Employee's Name:
Social Security Number:
Reported Earnings:
Tax Year:
Please fill in the information on the back of this form and mail it to us in the
enclosed envelope. If possible, verify the number on the employee's Social Security
card and check your records to give us the information requested.
If you have any questions, you may call us toll free at 1-800-772-6270 from 7:00 a.m.
to 7:00 p.m. Eastern Time. If you are deaf or hard of hearing, you may call our TTY
number, 1-800-325-0778.

Enclosure:
Envelope

(Please See Reverse)

Form SSA-L3231 (10-2011)

3231-11
RETURN THE ORIGINAL - NOT A COPY

Page 2

Social Security Request for Employee Information
1.

Please print the full name as shown on the Social Security card:
Name:
First

2.

M.I.

Last

Enter the Social Security number from your records:
Social Security Number:

3.

Enter the employee's date of birth:

and Sex
Month

4.

What is the latest address you have on file?

5.

What was the employee's job?

Day

Year

Privacy Act Statement
Collection and Use of Personal Information

M

F

See Revised Privacy Act &
PRA Statements attached

Section 205(a) of the Social Security Act, as amended, authorizes us to collect this information. We use the
information you provide on this form to give the employee credit for the correct amount of wages.
Completion of this form is voluntary. However, failure to provide all or part of the information could prevent
us from giving the employee credit for the correct amount of wages.
We rarely use this information you supply for any purpose other than for determining continuing eligibility.
However, we may use it for the administration and integrity of the Social Security programs. We may also
disclose information to another person or to another agency in accordance with approved routine uses,
which include but are not limited to the following:
1. To enable a third party or an agency to assist Social Security in establishing rights to Social Security
benefits and/or coverage;
2. To comply with Federal laws requiring the release of information from Social Security records (e.g., to
the Government Accountability Office and Department of Veterans' Affairs);
3. To make determinations for eligibility in similar health and income maintenance programs at the
Federal, State, and local level; and,
4. To facilitate statistical research, audit, or investigative activities necessary to ensure the integrity
and improvement of Social Security programs.
We may also use the information you provide in computer matching programs. Matching programs compare
our records with records kept by other Federal, State, or local government agencies. Information from
these matching programs can be used to establish or verify a person's eligibility for Federally-funded or
administered benefit programs and for repayment of payments or delinquent debts under these programs.
Additional information regarding this form, routine uses of information, and our programs and systems is
available on-line at www.socialsecurity.gov or at your local Social Security office.

Paperwork Reduction Act Statement
This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the
Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office
of Management and Budget control number. We estimate that it will take about 10 minutes to read the
instructions, gather the facts, and answer the questions.
You may send comments on our time estimate above to: SSA, 6401 Security Blvd, Baltimore, MD 21235-6401.
Send only comments relating to our time estimate to this address, not the completed form.

Form SSA-L3231

(10-2011)

SSA will insert the following revised Privacy Act & PRA Statements into the
form as soon as possible:
Privacy Act Statement
Collection and Use of Personal Information

Section 205(c)(2)(A) of the Social Security Act, as amended, allow us to collect this information.

Furnishing us this information is voluntary. However, failing to provide all or part of the
information may lead the agency to improperly post wages to the wrong earnings record.

We will use the information provided by employers to credit the correct person with reported
earnings. We may also share your information for the following purposes, called routine uses:

• To student volunteers, individuals working under a personal services contract, and other
workers who technically do not have the status of Federal employees, when they are
performing work for us, as authorized by law, and they need access to personally
identifiable information (PII) in our records in order to perform their assigned agency
functions; and

•

To Federal, State, or local agencies (or agents on their behalf) for the purpose of
validating Social Security numbers used in administering cash or non-cash income
maintenance programs or health maintenance programs (including programs under the
Social Security Act).

In addition, we may share this information in accordance with the Privacy Act and other Federal
laws. For example, where authorized, we may use and disclose this information in computer
matching programs, in which our records are compared with other records to establish or verify a
person’s eligibility for Federal benefit programs and for repayment of incorrect or delinquent
debts under these programs.
A list of additional routine uses is available in our Privacy Act System of Records Notice
(SORN) 60-0059, entitled Earnings Recording and Self-Employment Income System, as
published in the Federal Register on January 11, 2006, at 71 FR 1819. Additional information,
and a full listing of all our SORNs, is available on our website at www.ssa.gov/privacy.

Paperwork Reduction Act Statement - This information collection meets the requirements of
44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not
need to answer these questions unless we display a valid Office of Management and Budget
(OMB) control number. We estimate that it will take about 10 minutes to read the instructions,
gather the facts, and answer the questions. Send only comments regarding this burden estimate
or any other aspect of this collection, including suggestions for reducing this burden to: SSA,
6401 Security Blvd, Baltimore, MD 21235-6401.