Employer Verification of Records for Children Under Age 7

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-L3231 Employer Verification of Records for Children Under Age 7	Form	Modified	Repair queued
Form SSA-L3231 Employer Verification of Records for Children Under Age 7	Form	Modified	Repair queued
Addendum - 0505 (Final).docx	Supplementary Document	Uploaded 2022-05-31	Repair queued
Supporting Statement - 0505 (Final).docx	Supporting Statement A	Uploaded 2022-06-02	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
9406	Employer Verification of Records for Children Under Age 7	Form	Modified	Employer Verification of Records for Children Under Age 7
9406	Employer Verification of Records for Children Under Age 7	Form	Modified

ICR Details

OMB Control No: 0960-0505	ICR Reference No: 202202-0960-006
Status: Active	Previous ICR Reference No: 201811-0960-010
Agency/Subagency: SSA	Agency Tracking No:
Title: Employer Verification of Records for Children Under Age 7
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/19/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/02/2022
Terms of Clearance: Prior to triannual renewal, the agency will update its response to Supporting Statement A, Question Prompt #2 to include the following information in its narrative: (1) Describe the programmatic, regulatory, or statutory origin of investigating earnings to children specifically under the age of 7; (2) describe any procedures associated with addressing wages recorded for children older than the age of 7 but who are also of an age that is extremely unlikely to involve legitimate work history (e.g. children between the ages of 7 and 12); (3) Describe, at a high-level, the general rate of these recorded earnings that are discovered through this information as caused by a recording error or other type of inaccuracy (as opposed to actual earned wages by a young child); (4) describe, at a high level, the types of legitimate work that is likely to involve earnings for young children in situations when the recorded earnings were accurate and not a result of error; (5) describe, at a high-level, any SOPs associated with legitimately-recorded wages of young children that involve performed work that may be inconsistent with federal or local labor law, including any obligations SSA has to report this information to relevant agencies and/or a plain language discussion of the relevant assurances of confidentiality.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2026	36 Months From Approved	04/30/2023
Responses	4,633	0	11,823
Time Burden (Hours)	772	0	1,971
Cost Burden (Dollars)	0	0	0

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Abstract: To ensure we credit the correct person with the reported earnings, SSA verifies wage reports for children under age seven with the children’s employers before posting to the earnings record. SSA uses form SSA-L3231, Request for Employer Information, for this purpose. The respondents are employers who report earnings for children under age seven.

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Authorizing Statute(s): US Code: 42 USC 405 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 18456	03/30/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 33282	06/01/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Employer Verification of Records for Children Under Age 7	SSA-L3231	Employer Verification of Records for Children Under Age 7

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,633	11,823	0	0	-7,190	0
Annual Time Burden (Hours)	772	1,971	0	0	-1,199	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2019, the burden was 1,971 hours. However, we are currently reporting a burden of 772 hours. This change stems from a decrease in the number of responses from 11,823 to 4,633. There is no change to the burden time per response. Although the number of responses changed, SSA did not take any actions to cause this change. These figures represent current Management Information data.

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Annual Cost to Federal Government: $34,693

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/02/2022

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