HUD Correspondence Tracking System Correspondence Portal

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
2501-New EXEC SEC CTS PRA Emergency Review -final.pdf	Supplementary Document	Uploaded 2022-02-11	Repair queued
2501-New PRA - Supporting Statement for Paperwork Reduction Act Submissions 2-10-22 Final (002).docx	Supporting Statement A	Uploaded 2022-02-11	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
251567	HUD Correspondence Tracking System Correspondence Portal	Other-Screenshoot	New

ICR Details

OMB Control No:	ICR Reference No: 202202-2501-003
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HUD/HUDSEC	Agency Tracking No:
Title: HUD Correspondence Tracking System Correspondence Portal
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 02/18/2022
Date Submitted to OIRA: 02/11/2022

table that charts list comparision

	Requested	Previously Approved
Expiration Date	6 Months From Approved
Responses	4,274	0
Time Burden (Hours)	641	0
Cost Burden (Dollars)	0	0

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Abstract: The mission of the Department of Housing and Urban Development is to create strong, sustainable, inclusive communities and quality affordable housing free from discrimination. HUD’s FY 2018-2022 Strategic Plan includes methods in which we can help families to access financial programs, educational opportunities, higher paying jobs. This means HUD must streamline how the Department works, delivers services, and achieves its mission.

Emergency Justfication: The U.S. Department of Housing and Urban Development (HUD) is seeking emergency review of the Paperwork Reduction Act requirements contained in the Correspondence Tracking System (CTS) P228. The Notice of Paperwork Submission (copy enclosed), proposed for immediate Federal Register publication, explains the burden of the collection requirements, and invites public comments on them. This is a new information collection. In compliance with the requirements of 5 CFR 1320.13, HUD formally requests an Emergency Paperwork Reduction Act (PRA) review and approval within 7 days from the date of publication, to authorize the use of the Public Access Link (PAL). This emergency processing is critical to our continued support to the communities we serve and the execution of a key element of the Department’s Strategic Plan: Support to Underserved Communities.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
HUD Correspondence Tracking System Correspondence Portal

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,274	0	0	4,274	0	0
Annual Time Burden (Hours)	641	0	0	641	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New Collection

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/11/2022

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