EAC-Federal Financial Report (EACFFR)

ICR 202203-3265-005

OMB: 3265-0022

Federal Form Document

Forms and Documents
Supporting Statement A
IC Document Collections
ICR Details
Received in OIRA
EAC-Federal Financial Report (EACFFR)
New collection (Request for a new OMB Control Number)   No
Regular 03/16/2022
  Requested Previously Approved
36 Months From Approved
336 0
111 0
2,520 0

The EAC Office of Grants Management (EAC/OGM) is responsible for distributing, monitoring, and providing technical assistance to states and grantees on the use of federal HAVA funds. EAC/OGM also reports on how the funds are spent, negotiates indirect cost rates with grantees, and resolves audit findings on the use of HAVA funds. The EAC-FFR is employed for all grant related financial reports issued under HAVA authority. The use of this form directly benefits award recipients by making it easier for them to administer federal grant and cooperative agreement programs through routine reporting on 2CFR200 required information- thereby reducing their administrative effort and costs. This modified FFR will derive necessary data for reporting to Congress on HAVA activities. By expanding upon fields within the SF425 to clarify specific expense activity related to HAVA formula funding guidelines, the EAC can better coordinate required financial data for both the grantee, agency, and Congress. Though many of the fields will remain unchanged, as per previous authorized use of the SF425 under RCF ID: 202006-3265-002CF, notable changes specific to EAC funding will be made. Specifics include: Tracking collected interest on award funds provided by the EAC as an advance and any accrued interest on the recipient share. . The EAC has partnered with GrantSolutions service for end-to-end grant administration. The EAC will be moving from submission of financial data in the HHS Payment Management System to GrantSolutions for all reporting, beginning FY2023. To prepare for this transition, the EAC would like to make the financial reporting more aligned to EAC specific grants with fields that are currently missing in the standard FFR. The current work around to accommodate agency specific instructions creates confusion and errors from grantee submissions. To avoid these issues, the minor customization of the standard FFR will serve the agency and its stakeholders for more timely, accurate and complete reporting. The population for the data collection are the 56 states and territories (EAC formula grantees) receiving HAVA grants. Recipients of this funding are finite. EAC will email grantees notice of the required forms and guidance on our website for easy location and access. EAC will also offer technical assistance as requested in completing and submitting financial reporting. Training will be provided to recipients on the use of GrantSolutions for reporting.


Not associated with rulemaking

  87 FR 780 01/06/2022
87 FR 14845 03/16/2022

IC Title Form No. Form Name

  Total Request Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 336 0 0 336 0 0
Annual Time Burden (Hours) 111 0 0 111 0 0
Annual Cost Burden (Dollars) 2,520 0 0 2,520 0 0
Miscellaneous Actions
The updated EAC FFR will provide ability to document grant financial reporting (per 2CFR200) with use of the noted modified SF425, previously employed under Previous ROCIS #: RCF ID: 202006-3265-002CF

Kinza Ghaznavi 202 400-1086 [email protected]


On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

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