The EAC Office of Grants Management (EAC/OGM) is responsible for distributing, monitoring, and providing technical assistance to states and grantees on the use of federal HAVA funds. EAC/OGM also reports on how the funds are spent, negotiates indirect cost rates with grantees, and resolves audit findings on the use of HAVA funds.
The EAC-FFR is employed for all grant related financial reports issued under HAVA authority. The use of this form directly benefits award recipients by making it easier for them to administer federal grant and cooperative agreement programs through routine reporting on 2CFR200 required information - thereby reducing their administrative effort and costs. No fields will be changed from the previous authorized use of the SF425 under RCF ID: 202203-3265-005. The only requested changes will affect the reporting burden associated with EAC/OGM use of the SF425. First, the reporting schedule will increase from semi-annual reports to quarterly reports for all formula recipients. Second, use of the SF425 will be employed for new discretionary grant awardees on a semi-annual or annual basis depending on award type. By expanding upon the frequency and use of the SF425 to report expense activity related to HAVA formula and discretionary funding guidelines, the EAC can better coordinate required financial data for both the grantee, agency, and Congress.
The population for the data collection are the 56 states and territories (EAC formula grantees) receiving HAVA formula grants and the recipients of new HAVA discretionary funding. EAC will email grantees notice of the required forms and guidance on our website for easy location and access. EAC will also offer technical assistance as requested in completing and submitting financial reporting.
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Justification NonSubstantive Change OMB 3265-0022 ICR Ref No 202304_3265_002.docx
Justification for FFR Burden Increase - 9.29.23.pdf
EAC-FFR