The EAC Office of Grants Management
(EAC/OGM) is responsible for distributing, monitoring, and
providing technical assistance to states and grantees on the use of
federal HAVA funds. EAC/OGM also reports on how the funds are
spent, negotiates indirect cost rates with grantees, and resolves
audit findings on the use of HAVA funds. The EAC-FFR is employed
for all grant related financial reports issued under HAVA
authority. The use of this form directly benefits award recipients
by making it easier for them to administer federal grant and
cooperative agreement programs through routine reporting on 2CFR200
required information - thereby reducing their administrative effort
and costs. No fields will be changed from the previous authorized
use of the SF425 under RCF ID: 202203-3265-005. The only requested
changes will affect the reporting burden associated with EAC/OGM
use of the SF425. First, the reporting schedule will increase from
semi-annual reports to quarterly reports for all formula
recipients. Second, use of the SF425 will be employed for new
discretionary grant awardees on a semi-annual or annual basis
depending on award type. By expanding upon the frequency and use of
the SF425 to report expense activity related to HAVA formula and
discretionary funding guidelines, the EAC can better coordinate
required financial data for both the grantee, agency, and Congress.
The population for the data collection are the 56 states and
territories (EAC formula grantees) receiving HAVA formula grants
and the recipients of new HAVA discretionary funding. EAC will
email grantees notice of the required forms and guidance on our
website for easy location and access. EAC will also offer technical
assistance as requested in completing and submitting financial
reporting.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
Justification NonSubstantive Change OMB 3265-0022 ICR Ref No 202304_3265_002.docx
Justification for FFR Burden Increase - 9.29.23.pdf
EAC-FFR