SUPPORTING STATEMENT - PART A
My Career Advancement Account (MyCAA) Scholarship Program – 0704-0585
Summary of Changes from Previously Approved Collection
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1. Need for the Information Collection
The Department of Defense (DoD) My Career Advancement Account (MyCAA) scholarship program is a career development and employment assistance program intended to assist military spouses pursue licenses, certifications, continuing education or associate degrees necessary for gainful employment in high demand, high growth career fields and occupations. To support this program, the MyCAA web portal collects information from military spouses to provide a record of educational endeavors and progress of military spouses participating in education services and to manage the tuition assistance scholarship, track enrollments and funding, and to facilitate communication with participants.
This program was developed in compliance with
10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness;
10 U.S.C. 1144, Employment Assistance, Job Training Assistance, and Other Transitional Services: Department of Labor;
10 U.S.C. 1784, Employment Opportunities for Military Spouses;
10 U.S.C. 1784a, Education and Training Opportunities for Military Spouses to Expand Employment and Portable Career Opportunities;
E.O. 13607, Establishing Principles of Excellence for Educational Institutions Serving Service Members, Veterans, Spouses, and Other Family Members; and
DoDI 1342.22, Military Family Readiness.
2. Use of the Information
Military spouses may learn about this collection in various ways including through the Military OneSource program, installation service providers, other military spouses, educational institutions, and via general online searches. Once aware of the collection, users may complete this collection online at https://mycaa.militaryonesource.mil/mycaa/.
Military spouses eligible for MyCAA funding register for MyCAA during the creation of their MySECO account to utilize funding resources intended to help them gain a license, certification, continuing education or an associate degree. After arriving at the MyCAA Portal, military spouses are able to review resources, select to register, or log in if they have an existing account. Prior to providing any information, military spouses must view and accept the Privacy Act Statement and Agency Disclosure Notice. Once completed, the information is utilized to manage the tuition assistance scholarship; provide a record of educational endeavors and progress of military spouses participating in education services; track enrollments and funding; and to facilitate communication with participants via email.
3. Use of Information Technology
100% of all responses are completed electronically. The MyCAA process is completely web-based; all military spouses complete web-based registration.
4. Non-duplication
The information obtained through this collection is unique and is not already available for use or adaptation from another cleared source.
5. Burden on Small Businesses
This information collection does not impose a significant economic impact on a substantial number of small businesses or entities.
6. Less Frequent Collection
The frequency of this collection is dependent on the users, who may use the program as they see fit. Military spouses register and submit an education and training plan on the portal at their convenience.
7. Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
8. Consultation and Public Comments
Part A: PUBLIC NOTICE
A 60-Day Federal Register Notice (FRN) for the collection published on Wednesday, April 20, 2022. The 60-Day FRN citation is 87 FR 23501 FRN 23501.
No comments were received during the 60-Day Comment Period.
A 30-Day Federal Register Notice for the collection published on Monday, August 15, 2022. The 30-Day FRN citation is 87 FR 50072 FRN 50072.
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the Federal Register was conducted for this submission.
9. Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
10. Confidentiality
The Privacy Act Statement and Agency Disclosure notice appears on the collection and may always be found at https://mycaa.militaryonesource.mil/mycaa/resources/privacy-policy.
A copy of the SORN, DPR 46 DoD, entitled “Spouse Education and Career Opportunities (SECO) Program”, may be found online at https://www.federalregister.gov/documents/2021/07/08/2021-14609/privacy-act-of-1974-system-of-records
A draft copy of the PIA, My Career Advancement Account (MyCAA) Scholarship, has been provided with this package for OMB’s review.
Records Retention and Disposition Schedule. Temporary; Cut off upon notification of Separation, Retirement or Discharge of sponsor/service member. Destroy 10 years after cut off. (GRS 1.2 Item 020)
11. Sensitive Questions
No questions considered sensitive are being asked in this collection.
12. Respondent Burden and its Labor Costs
Part A: ESTIMATION OF RESPONDENT BURDEN
[My Career Advancement Account Scholarship Portal]
Number of Respondents: 10,148
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 10,148
Response Time: 30 minutes.
Respondent Burden Hours: 5,074 hours
Total Submission Burden
Total Number of Respondents: 10,148
Total Number of Annual Responses: 1
Total Respondent Burden Hours: 5,074 hours
Part B: LABOR COST OF RESPONDENT BURDEN
Collection Instrument(s)
[My Career Advancement Account Scholarship Portal]
Number of Total Annual Responses: 10,148
Response Time: 30 minutes.
Respondent Hourly Wage: $7.25
Labor Burden per Response: $3.63
Total Labor Burden: $36,837.24
Overall Labor Burden
Total Number of Annual Responses: 10,148
Total Labor Burden: $36,837.24
Military spouses work at all levels and sectors of employment. Therefore, the Respondent hourly wage was determined by using the Federal Minimum Wage of $7.25/hr. (https://www.dol.gov/whd/minimumwage.htm).
13. Respondent Costs Other Than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
Part A: LABOR COST TO THE FEDERAL GOVERNMENT
Collection Instrument(s)
[MyCAA Data Collection]
Number of Total Annual Responses: 34,503
Processing Time per Response: 0.083 hours
Hourly Wage of Worker(s) Processing Responses: $30.05
Cost to Process Each Response: $2.49
Total Cost to Process Response: $85,912.47
Part B: OPERATIONAL AND MAINTENANCE COSTS
Cost Categories
Equipment: $0
Printing: $0
Postage: $0
Software Purchases: $0
Licensing Costs: $0
Other: $605,000
Total Operational and Maintenance Cost: $605,000
Part C: TOTAL COST TO THE FEDERAL GOVERNMENT
Total Labor Cost to the Federal Government: $85,912.47
Total Operational and Maintenance Costs: $605,000
Total Cost to the Federal Government: $690,912.47
15. Reasons for Change in Burden
The burden has decreased since the previous approval due to a decrease in responses.
16. Publication of Results
The results of this information collection will not be published.
17. Non-Display of OMB Expiration Date
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
18. Exceptions to “Certification for Paperwork Reduction Submissions”
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2022-08-24 |