Jobs for Veterans State Grants Reports

Forms and Documents

Document Name	Status
Form VETS-501 Staffing Directory Form and Instruction	Modified
JVSG_Forms_Supporting_Statement Final 5.5.22.docx Supporting Statement A	2022-05-05

IC Document Collections

IC ID	Document Title	Status
236551	JVSG Technical Performance Narrative Instruction	Modified
189903	JVSG Expenditure Detail Report Instruction	Modified
189840	Staffing Directory Form and Instruction	Modified
189839	Budget Information Instruction	Modified
14764	VETS Manager's Report Instruction	Modified

ICR Details

OMB Control No: 1293-0009	ICR Reference No: 202204-1293-001
Status: Received in OIRA	Previous ICR Reference No: 202106-1293-001
Agency/Subagency: DOL/ASVET	Agency Tracking No:
Title: Jobs for Veterans State Grants Reports
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/05/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	10/31/2022
Responses	3,402	8,540
Time Burden (Hours)	6,062	17,053
Cost Burden (Dollars)	0	21,613

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Abstract: The DOL Veterans' Employment and Training Service (VETS) administers funds for the multi-year Jobs for Veterans' State Grants (JVSG) to each State, the District of Columbia, Puerto Rico, the Virgin Islands and Guam on an annual basis on a fiscal year cycle. These forms are used to facilitate the identification of required programmatic and financial data provided by States requesting and expending funds and for monitoring the grants, making quarterly adjustments and reporting results to Congress. The use of program-specific standard formats helps to ensure that requested data can be provided in a uniform way, reporting burdens are minimized, the impact of collection requirements on respondents are properly assessed, collection instruments are clearly understood by respondents, and the information is easily consolidated for posting in accordance with statutory requirements.

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Authorizing Statute(s): US Code: 38 USC 31 Name of Law: Training and Rehabilitation for Veterans with Service Connected Disabilities
   US Code: 38 USC 41 Name of Law: Job Counseling, Training, and Placement Service for Veterans
   US Code: 38 USC 42 Name of Law: Employment and Training of Veterans
   US Code: 10 USC 1144 Name of Law: Employment Assistance, Job Training Assistance, and other Transitional Services: Department of Labor
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 260 Division H Name of Law: Consolidated Appropriations Act, 2021

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 58696	10/22/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 26791	05/05/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Budget Information	VETS-401	VETS-401 JVSG Budget Information Summary
JVSG Expenditure Detail Report	VETS-402	JVSG Expenditure Detail Report (EDR)
JVSG Technical Performance Narrative	VETS-403	Technical Performance Narrative
Staffing Directory	VETS-501	JVSG Staff Directory
VETS Manager's Report

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,402	8,540	108	0	-5,246	0
Annual Time Burden (Hours)	6,062	17,053	216	-27	-11,180	0
Annual Cost Burden (Dollars)	0	21,613	0	0	-21,613	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: The total burden hours for this ICR decreased from 17,053 to 6,062 since the last approval. This reduction is primarily due to the reduction of requirements for Manager’s Reports. VETS reviewed our statutory requirements and found that we no longer needed certain components of these reports. We also identified that we could allow states to submit one Manager’s Report that covered several offices instead of one report per office. This drastically reduced both the number of hours per report and the number of reports. The average response hours for the VETS-401 and VETS-501 also decreased slightly because of responses from grant recipients on the actual amount of time it takes them to complete the collections. At the same time, the number of annual responses for the VETS-402 increased from four per year to six per year. This is because the amount of time states may take to expend their grant award has increased from five quarters to 12 quarters. VETS anticipates that, on average, states will need a total of six quarters to expend their annual grants.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/05/2022

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