Tribal Continuous Quality Improvement Collaboratives

Formative Data Collections for ACF Program Support

INSTRU~1.XLS

Tribal Continuous Quality Improvement Collaboratives

OMB: 0970-0531

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 0970-0531 can be found here:

2024-03-05 - No material or nonsubstantive change to a currently approved collection
2024-01-25 - No material or nonsubstantive change to a currently approved collection

Document [xlsx]

Download: xlsx | pdf

Overview

Guidance
ELL Data
Run Charts
Self-Reflection Questions

Sheet 1: Guidance

Early Language and Literacy Collaborative - Family of Measures Reporting Guidance					Site: [enter grantee team name]
Your team is responsible for submitting this worksheet, updated and saved with the data outlined below, 10 business days prior to the monthly Action Period call for the Early Language and Literacy Collaborative (first Thursday of each month). Your monthly updates can be added to the worksheet on the second tab of this workbook. Please update per the directions below, including data collected between the first and last days of the prior month. For example, on the first Thursday of March, you will submit data for the month of February. Your team should note that the third tab has pre-programmed run charts to automatically display the data that you enter into the second tab. Please use these for your review and team planning. The fourth tab includes four self-reflection questions that ACF would like grantees to respond to each month. Your monthly updated worksheet should be sent via email to your TEI Liaison with a copy to your FPO.
Measure	Associated Driver	Construct being measured	Operational Definition		Guidance
1	SMART Aim	EL&L activities with child	Numerator	# of children (index child) enrolled in the home visiting program with a caregiver who, during the reporting month, reported that during a typical week the caregiver or a family member read, told stories, and/or sang songs with their child every day	Report the number of index children with a caregiver who, during the reporting month, reported that during a typical week the caregiver or a family member read, told stories, and/or sang songs with their child every day. This is also Flex Measure 7 in your Performance Measurement Plan (if you chose to collect and report on Flex Measure 7). In order to be counted in the numerator, the caregiver would need to report at least once during the reporting month that, during a typical week, they or a family member read, told stories, and/or sang songs with their child every day.
			Denominator	# of children (index child) enrolled in the home visiting program during the reporting month	Report the number of index children enrolled in the HV program at any point during the reporting month that received at least one home visit during that month and were asked about EL&L activities with their child.
2	PD1: Home visitors have knowledge and skills to support families to promote EL&L development with their children	Staff training	Count	# of trainings/communities of practice/peer sharing opportunities pertaining to EL&L/child development that home visitors attended during the last three months	This measure is a count. Report the total number of trainings/communities of practice/peer sharing opportunities pertaining to EL&L/child development your home visitors attended by the last day of the quarter for which you are reporting. For example, in March, please report trainings attended during December, January, and February.

3	PD2: Home visitors have the support and resources necessary to support families to promote EL&L development with their children	Supervision sessions where EL&L content was discussed	Numerator	# of individual and/or group supervision sessions where EL&L content was discussed during the reporting month	Report the number of individual and/or group supervision sessions where EL&L content was discussed that home visitors received by the last day of the month for which you are reporting.
			Denominator	# of individual and/or group supervision sessions completed during the reporting month	Report the total number of individual and/or group supervision sessions home visitors received by the last day of the month for which you are reporting.
4	PD3: Families have knowledge, skills, and resources to promote EL&L development with their children	Home visits where EL&L content was discussed	Numerator	# of home visits where EL&L content was discussed during the reporting month	Report the number of home visits where EL&L content was discussed by the last day of the month for which you are reporting.
			Denominator	# of home visits delivered during the reporting month	Report the total number of home visits delivered by the last day of the month for which you are reporting.
5	PD3: Families have knowledge, skills, and resources to promote EL&L development with their children	Asking caregivers about EL&L activities with child	Numerator	# caregivers who were asked at home visits during the reporting month if, during a typical week, the caregiver or a family member read, told stories, and/or sang songs with their child every day	Report the number of caregivers who were asked during the month for which you are reporting if, during a typical week, they or a family member read, told stories, and/or sang songs with their child every day. In order to be counted in the numerator, the caregiver would need to be asked at least once during the reporting month.
			Denominator	# of caregivers enrolled in the home visiting program during the reporting month	Report the number of caregivers enrolled in the home visiting program at any point during the reporting month and received at least one home visit during the reporting month.
6	PD4. HV program/community has resources that support families to promote EL&L development with their children	Interactions with community partners specializing in EL&L	Count	# of interactions that the home visiting program has with community partners specializing in EL&L during the last three months	This measure is a count. Report the total number of interactions that your HV program had with community partners specializing in EL&L by the last day of the quarter for which you are reporting.
7	N/A (Balancing Measure)	HV dosage	Numerator	# of home visits received by families during the reporting month	Report the number of home visits received by families by the last day of the month for which you are reporting.
			Denominator	# of home visits families should receive according to model developer fidelity requirements during the reporting month	Report the number of home visits families should have received during the month for which you are reporting. Please use the definition "Number of home visits families should receive" in Core Measure 1 of your Performance Measurement Plan to determine how many home visits families should receive during a typical month.
PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13): Through this information collection, ACF is gathering information to inform program support and technical assistance for grantees participating in the Tribal Continuous Quality Improvement Collaboratives. Public reporting burden for this collection of information is estimated to average 20 hours per grantee, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. This is a voluntary collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970-0531 and the expiration date is 7/31/2022. If you have any comments on this collection of information, please contact Julie Morales; [email protected]

Sheet 2: ELL Data

Early Language and Literacy Collaborative - Family of Measures Data

Measure

Construct Being Measured

Numerator/Denominator

Mar-20

Apr-20

May-20

Jun-20

Jul-20

Aug-20

Sep-20

Oct-20

Nov-20

Dec-20

Jan-21

Feb-21

Mar-21

Apr-21

May-21

EL&L activities with child

# of index children with caregivers who report daily EL&L activity with their child during a typical week

# of children enrolled in the home visiting program

% Children Engaging in EL&L Activities with Caregiver or Family Member

#DIV/0!

Staff training

# of Trainings/Communities of Practice/Peer Sharing Opportunities Pertaining to EL&L/Child Development

# of Trainings/Communities of Practice/Peer Sharing Opportunities Pertaining to EL&L/Child Development

Supervision sessions where EL&L content was discussed

# of individual and/or group supervision sessions where EL&L content was discussed

# of individual and/or group supervision sessions completed

% Supervisions Where EL&L Content was Discussed

#DIV/0!

Home visits where EL&L content was discussed

# of home visits where EL&L content was discussed

# of home visits delivered

% Home Visits Where EL&L Content was Discussed

#DIV/0!

Asking caregivers about EL&L activities with child

# of caregivers who were asked about daily EL&L activity with their child during a typical week

# of caregivers enrolled in the home visiting program

% Caregivers Asked About EL&L Activities with Child

#DIV/0!

Interactions with community partners specializing in EL&L

# of interactions with community partners specializing in EL&L

# of Interactions with Community Partners Specializing in EL&L

HV dosage

# of families who received the recommended number of home visits

# of families enrolled in the home visiting program

% Families Receiving Recommended Home Visits

#DIV/0!

Sheet 3: Run Charts

Instructions: The following data charts can be used by your team to share with staff, leadership, families, and other important stakeholders. Charts can be edited, copied, and pasted into other documents or presentations. Simply click on the chart, copy, and paste into your document or presentation. Edits can be made to the charts as needed by your team. The charts with data that are reported less frequently are located at the bottom.

Sheet 4: Self-Reflection Questions

Instructions: Please update your responses to the following questions every month based on your team's experience conducting continuous quality improvement through rapid-cycle PDSAs. This information will be used to help identify areas for targeted TA and potential content for future Action Period Calls.

Self-Reflection Questions

1. What successes emerged from your team’s Collaborative work this month?

2. What challenge(s) emerged from your team’s Collaborative work this month?

3. How did you address this/these challenge(s)?

4. What TA supports would be helpful?

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