CSLLEA Attachments

All Attachments FINAL.pdf

Census of State and Local Law Enforcement Agencies, 2022

CSLLEA Attachments

OMB: 1121-0346

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2018 CSLLEA OMB Attachments
Attachment 1: 2018 CSLLEA draft paper questionnaire
Attachment 2: 2018 CSLLEA web survey screen-shots (example pages)
Attachment 3: 60-day notice
Attachment 4: 30-day notice
Attachment 5: Survey invitation letter
Attachment 6: 2018 CSLLEA flyer
Attachment 7: Law enforcement organizations letter of support
Attachment 8: Point-of-Contact Update Form
Attachment 9: Survey invitation email message (to agency point of contact)
Attachment 10: First reminder (email)
Attachment 11: Second reminder (letter)
Attachment 12: Third reminder (email)
Attachment 13: Sample call scripts
Attachment 14: Forth reminder (email)
Attachment 15: End-of-study reminder (letter)
Attachment 16: Thank-you (email or letter, depending on the completion mode)
Attachment 17: Cognitive interview cover letter
Attachment 18: Cognitive interview protocol

Attachment 1: 2018 CSLLEA Instrument
Form CJ-38

OMB No. 1121-XXXX: Approval Expires XX/XX/XXXX

2018 CENSUS OF STATE AND LOCAL
LAW ENFORCEMENT AGENCIES
U.S. Department of Justice, Bureau of Justice Statistics, and acting as collection agent: RTI International

Please use this form to provide information on behalf of the following agency:
[FILL
AGENCY
NAME
HERE]
[FILL
AGENCY
NAME
HERE]
If the agency name printed above is incorrect, please call us at 1-800-845-7883.
Submit this form using one of the following four methods:
• Online: https://bjslecs.org/2018csllea

•

E-mail: [email protected]



Agency ID:

•

Fax: 1-866-354-7883 (toll-free)



Password:

•

Mail: Use the enclosed postage-paid envelope

Important:

Indicate who completed this form:

If any of the following conditions applied to your
agency as of December 31, 2017, you do not need to
complete the entire questionnaire. Mark [X] the
appropriate box below and return the survey using the
return instructions in the next column.

Name:

Agency no longer in existence
Enter date agency ceased operations:

Last Name

First Name

Area Code

Number

Area Code

Number

Title:
Phone:
Extension

Fax:
Month

Day

Year

Agency contracted or outsourced all law
enforcement services to the following agency
Enter the name of the agency providing
contractual services:

E-mail:
Agency
Website:

Agency employed only part-time officers and the
total combined hours worked for these officers
averaged less than 35 hours per week
All the officers in the agency were unpaid volunteers
All the officers in the agency were paid via fee-forservice and not salary
Agency was private (i.e., not operated with funds
from a state, local, special district, or tribal
government)
Agency was operated by the Federal government

• Please retain a copy of your completed survey.
Questionnaires completed online can be printed for
your records.

• If you have any questions, call RTI toll-free at 1-800845-7883, or send an e-mail to [email protected]. When
corresponding about this survey, please refer to the
Agency ID number above.

• If you have any general comments or suggestions for
improving the survey, please contact Shelley Hyland
of the Bureau of Justice Statistics by phone at 1-202616-1706 or by e-mail at [email protected]

Burden Statement
Federal agencies may not conduct or sponsor an information collection, and a person is not required to respond to a collection of information, unless it displays a currently
valid OMB Control Number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this
burden estimate, or any other aspects of this collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh
Street, NW, Washington, DC 20531. The Omnibus Crime Control and Safe Streets Act of 1968, as amended (34 USC 10132), authorizes this information collection. Although
this survey is voluntary, we urgently need your cooperation to make the results comprehensive, accurate, and timely. We greatly appreciate your assistance.

Page 1 of 4

INSTRUCTIONS
•
•
•

Please do not leave any items blank.
If the answer to a question is “none” or “zero,” write “0” in the space provided.
Use an X when marking an answer in a box.

VERIFY CONTACT INFORMATION
The contact information at right is
on file for this agency:

[Chief Name]
[Title]
[Agency Address]

Is this information correct?
Yes
No

Provide correct information:

SURVEY QUESTIONS
1. What type of government operates this agency? Mark [X] only one.
State
County or parish
Regional
Municipal (city, town or township)
School district (K-12)
2-year college
4-year college or university
Tribal
Special district or authority (Specify):
2. Is your agency primarily responsible for providing law enforcement services within
the jurisdiction above?
Yes
No

Specify primary agency:

3. Enter your agency’s total operating budget for the fiscal or calendar year that
includes December 31, 2017. If not available, provide an estimate and mark [X] the
estimate checkbox. Include jails administered by your agency. Exclude building construction
costs and major equipment purchases.
$

If estimate, check here:
Page 2 of 4

4. During 2017, did your agency perform any of these functions on a regular basis or have
primary responsibility for performing when needed? Mark [X] Yes or No for each function. Do
not leave any blank.
A. Patrol and response functions

Yes No

1. Routine patrol services
2. Responding to citizen initiated
requests for service
3. First response to criminal incidents

2. Processing of digital evidence
3. Operating a forensic crime lab
G. Special public safety functions
2. School crossing services

6. Dispatching of calls for service
Yes No

3. Emergency medical services
4. Emergency management

1. Homicide

5. Fire services

2. Cybercrime

H. Task force participation for:

3. Arson
C. Traffic and vehicle-related functions Yes No

1. Gangs
3. Opioid abuse

2. Traffic direction and control

4. Human trafficking

3. Accident investigation

5. Anti-terrorism
6. Other (Specify):

4. Parking enforcement and control
5. Commercial vehicle enforcement
Yes No

1. Inmate transport

I. Specialized functions

2. Booking and release of inmates

1. Bomb/explosives disposal

3. Operating a temporary holding cell
(not for overnight detention)
4. Operating an overnight lockup or
temporary holding facility separate
from a jail
5. Operating 1 or more jails

2. Canine/K-9
3. Crime analysis
4. Firearm background checks
5. Search and rescue
6. Tactical operations (SWAT)
Yes No

7. Underwater recovery

1. Providing court security

8. Operating a basic training academy

2. Serving process (i.e., legal
notification)

9. Providing direct victim assistance or
programs

3. Executing arrest warrants
4. Serving eviction notices

10. Providing law enforcement services
to or on tribal lands

5. Enforcing protection orders

11. Other (Specify):

6. Enforcing child support orders
7. Apprehension of fugitives

Yes No

2. Drug trafficking

1. Traffic law enforcement

E. Court-related functions

Yes No

1. Animal control

5. Special events/crowd control

D. Detention-related functions

Yes No

1. Forensic crime scene investigation

4. Arrest of criminal suspects

B. Criminal investigation for:

F. Forensic services

Please continue to Page 4
Page 3 of 4

Yes No

5. Enter the number of authorized full-time sworn in your agency’s budget and the
number of actual full-time and part-time paid agency employees during the pay
period that included December 31, 2017. Count employees who are regularly scheduled
to work less than 35 hours per week as part-time. If none, enter 0.
Authorized
Actual
Actual
Full-Time
Full-Time
Part-Time
a. Fully Sworn: Officers with general
arrest powers
b. Limited Sworn: Officers with limited or
no arrest powers
c. Non-sworn employees

Not
Applicable

d. Total employees (Sum of rows a-c)

Not
Applicable

6. Enter the number of actual full-time sworn officers by sex for the pay period that
included December 31, 2017. Each total should match the number reported in the same
colored cell in Question 5. If none, enter 0.
Fully
Limited
Sworn
Sworn
a. Male
b. Female
c. Total officers (Sum of rows a and b)
7. Enter the number of actual full-time sworn officers that performed the following duties
as their primary job responsibility for the pay period that included December 31, 2017.
Count each officer only once. Each total should match the number reported in the same
colored cell in Question 5. If none, enter 0.
Fully
Limited
Sworn
Sworn
a. Patrol duties (including community policing officers)
b. Investigative duties (e.g., detectives, investigators)
c. K-12 school safety duties (e.g., school resource or liaison officer)
d. Jail-related duties
e. Court-related duties
f. Other duties (Specify):

g. Total officers (Sum of rows a-f)

Thank You!
Thank you for participating in this survey. Please retain a copy for your records. If you have any
questions about this survey, please contact the CSLLEA team at 1-800-845-7883 or [email protected].
Page 4 of 4

Attachment 2: 2018 CSLLEA web survey screen-shots (example pages)

Attachment 3: 60-day notice

asabaliauskas on DSKBBXCHB2PROD with NOTICES

Federal Register / Vol. 82, No. 220 / Thursday, November 16, 2017 / Notices

53527

DEPARTMENT OF JUSTICE

Antitrust Division

Notice Pursuant to the National
Cooperative Research and Production
Act of 1993—Integrated Photonics
Institute for Manufacturing Innovation
Operating Under the Name of the
American Institute for Manufacturing
Integrated Photonics

Notice Pursuant to the National
Cooperative Research and Production
Act of 1993—Automation and Public
Safety Common Solutions Consortium

Notice Pursuant to the National
Cooperative Research and Production
Act of 1993—Node.Js Foundation

Notice is hereby given that, on
October 25, 2017, pursuant to Section
6(a) of the National Cooperative
Research and Production Act of 1993,
15 U.S.C. 4301 et seq. (‘‘the Act’’),
Integrated Photonics Institute for
Manufacturing Innovation operating
under the name of the American
Institute for Manufacturing Integrated
Photonics (‘‘AIM Photonics’’) has filed
written notifications simultaneously
with the Attorney General and the
Federal Trade Commission disclosing
changes in its membership. The
notifications were filed for the purpose
of extending the Act’s provisions
limiting the recovery of antitrust
plaintiffs to actual damages under
specified circumstances. Specifically,
Corning Research & Development
Corporation, Corning, NY; Regents of
the University of Idaho, Moscow, ID;
The University of Texas at Austin,
Austin, TX; Worcester Polytechnic
Institute, Worcester, MA; and REDCOM
Laboratories, Inc., Victor, NY, have been
added as parties to this venture.
No other changes have been made in
either the membership or planned
activity of the group research project.
Membership in this group research
project remains open, and AIM
Photonics intends to file additional
written notifications disclosing all
changes in membership.
On June 16, 2016, AIM Photonics
filed its original notification pursuant to
Section 6(a) of the Act. The Department
of Justice published a notice in the
Federal Register pursuant to Section
6(b) of the Act on July 25, 2016 (81 FR
48450).
The last notification was filed with
the Department on June 19, 2017. A
notice was published in the Federal
Register pursuant to Section 6(b) of the
Act on August 1, 2017 (82 FR 35824).
Patricia A. Brink,
Director of Civil Enforcement, Antitrust
Division.

Notice is hereby given that, on
October 24, 2017, pursuant to Section
6(a) of the National Cooperative
Research and Production Act of 1993,
15 U.S.C. 4301 et seq. (‘‘the Act’’)
Automation and Public Safety Common
Solutions Consortium (‘‘APSCS
Consortium’’) has filed written
notifications simultaneously with the
Attorney General and the Federal Trade
Commission disclosing (1) the identities
of the parties to the venture and (2) the
nature and objectives of the venture.
The notifications were filed for the
purpose of invoking the Act’s provisions
limiting the recovery of antitrust
plaintiffs to actual damages under
specified circumstances.
Pursuant to Section 6(b) of the Act,
the identities of the parties to the
venture are: General Motors LLC,
Warren, MI; Ford Motor Company,
Dearborn, MI; Honda R&D Americas,
Inc., Torrance, CA; Hyundai-Kia
America Technical Center, Inc.,
Superior Township, MI; Mercedes-Benz
Research & Development North
America, Ann Arbor, MI; Nissan
Technical Center North America,
Farmington Hills, MI; Toyota Motor
North America, Plano, TX; and Volvo
Group North America, Costa Mesa, CA.
The general area of APSCS Consortium’s
planned activity is collaboration to
conduct multiple research projects
limited to specific areas in which the
participants believe common solutions
to specifically defined technical goals
will speed the development and
ultimate consumer access to safe
Automated Driving Systems-equipped
(ADS-equipped) vehicles. APSCS
Consortium’s objectives are to gain
further knowledge and understanding of
ADS-equipped vehicle interactions with
public safety through research into
common operational use cases.
Patricia A. Brink,
Director of Civil Enforcement, Antitrust
Division.
[FR Doc. 2017–24767 Filed 11–15–17; 8:45 am]
BILLING CODE P

[FR Doc. 2017–24766 Filed 11–15–17; 8:45 am]

16:52 Nov 15, 2017

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Patricia A. Brink,
Director of Civil Enforcement, Antitrust
Division.
[FR Doc. 2017–24771 Filed 11–15–17; 8:45 am]
BILLING CODE P

DEPARTMENT OF JUSTICE
[OMB Number 1121–0240]

Agency Information Collection
Activities: Proposed eCollection
eComments Requested;
Reinstatement, With Change, of a
Previously Approved Collection: 2018
Census of State and Local Law
Enforcement Agencies (CSLLEA)
Bureau of Justice Statistics,
Department of Justice.

AGENCY:

BILLING CODE P

VerDate Sep<11>2014

Notice is hereby given that, on
October 26, 2017, pursuant to Section
6(a) of the National Cooperative
Research and Production Act of 1993,
15 U.S.C. 4301 et seq. (‘‘the Act’’),
Node.js Foundation (‘‘Node.js
Foundation’’) has filed written
notifications simultaneously with the
Attorney General and the Federal Trade
Commission disclosing changes in its
membership. The notifications were
filed for the purpose of extending the
Act’s provisions limiting the recovery of
antitrust plaintiffs to actual damages
under specified circumstances.
Specifically, HackerOne, San Francisco,
CA; Chef Software, Inc., Seattle, WA;
Profound Logic, Dayton, OH; and
Keymetrics, Inc., Paris, FRANCE, have
been added as parties to this venture.
No other changes have been made in
either the membership or planned
activity of the group research project.
Membership in this group research
project remains open, and Node.js
Foundation intends to file additional
written notifications disclosing all
changes in membership.
On August 17, 2015, Node.js
Foundation filed its original notification
pursuant to Section 6(a) of the Act. The
Department of Justice published a notice
in the Federal Register pursuant to
Section 6(b) of the Act on September 28,
2015 (80 FR 58297).
The last notification was filed with
the Department on August 14, 2017. A
notice was published in the Federal
Register pursuant to Section 6(b) of the
Act on September 7, 2017 (82 FR
42363).

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53528
ACTION:

Federal Register / Vol. 82, No. 220 / Thursday, November 16, 2017 / Notices
60-Day notice.

The Department of Justice
(DOJ), Office of Justice Programs,
Bureau of Justice Statistics, will be
submitting the following information
collection request to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995.
DATES: Comments are encouraged and
will be accepted for 60 days until
January 16, 2018.
FOR FURTHER INFORMATION CONTACT: If
you have additional comments
especially on the estimated public
burden or associated response time,
suggestions, or need a copy of the
proposed information collection
instrument with instructions or
additional information, please contact
Shelley S. Hyland, Statistician, Law
Enforcement Statistics Unit, Bureau of
Justice Statistics, 810 Seventh Street
NW., Washington, DC 20531 (email:
[email protected]; phone: 202–
616–1706).
SUPPLEMENTARY INFORMATION: Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submission of
responses.
asabaliauskas on DSKBBXCHB2PROD with NOTICES

SUMMARY:

Overview of This Information
Collection
(1) Type of Information Collection:
Reinstatement, with change, of a
previously approved collection.
(2) The Title of the Form/Collection:
2018 Census of State and Local Law
Enforcement Agencies (CSLLEA).
(3) The agency form number, if any,
and the applicable component of the

VerDate Sep<11>2014

16:52 Nov 15, 2017

Jkt 244001

Department sponsoring the collection:
The form number is CJ–38. The
applicable component within the
Department of Justice is the Bureau of
Justice Statistics, Office of Justice
Programs.
(4) Affected public who will be asked
or required to respond, as well as a brief
abstract: Respondents will include all
publicly-funded state, county and local
law enforcement agencies in the United
States that employ the equivalent of at
least one full-time sworn officer with
general arrest powers. Both general
purpose agencies (i.e., any public
agency with sworn officers whose patrol
and enforcement responsibilities are
primarily delimited by the boundaries
of a municipal, county, or state
government) and special purpose
agencies (e.g., campus law enforcement,
transportation, natural resources, etc.)
meeting the above description will be
asked to respond.
Abstract: BJS has conducted the
CSLLEA regularly since 1992. The 2018
CSLLEA will be the seventh
administration. Historically, the
CSLLEA generates an enumeration of all
publically funded state, county and
local law enforcement agencies
operating in the United States. The
CSLLEA provides complete personnel
counts and an overview of the functions
performed for approximately 20,000 law
enforcement agencies operating
nationally.
The 2018 CSLLEA collection involves
two phases. In the first phase, BJS will
cognitively test the revised instrument
with 48 agencies based on agency type
(i.e., local and county police, sheriff’s
office, or special purpose) and size (i.e.,
100 or more full-time equivalent sworn
officers or less than 100 full-time
equivalent sworn officers). A maximum
of 8 agencies of each type and size will
be asked to participate in testing. BJS
has reduced the number of items from
the 2014 administration but has
included additional items on limited
sworn officers. Additionally, BJS will
continue to refine the universe frame by
verifying agency in-service status,
contact information and de-duplicating
agencies.
Pending positive results from the first
phase, in the second phase, BJS will
conduct the main data collection. The
2018 CSLLEA is designed to collect
general information on state, county and
local law enforcement agencies. The
survey asks about the level of
government that operates the agency;
total operating budget; full-time and
part-time personnel counts for fully
sworn officers, limited sworn officers
and non-sworn employees; gender and
primary job responsibility of full-time

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sworn officers; and the functions the
agency performs on a regular or primary
basis. Upon completion, the 2018
CSLLEA will serve as the sampling
frame for future law enforcement
surveys administered by BJS.
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: For the cognitive testing, BJS is
planning 48 agencies with an estimated
total respondent burden of 90 minutes.
For the full data collection, BJS
estimates a maximum of 20,000 state,
county and local law enforcement
agencies with a respondent burden of
about 45 minutes per agency, including
the follow-up time.
(6) An estimate of the total public
burden (in hours) associated with the
collection: The estimated total
respondent burden for the cognitive
testing is 72 hours. The maximum
respondent burden for the full data
collection is approximately 15,000
burden hours. Therefore, total burden
for both phases is approximately 15,072
burden hours.
If additional information is required
contact: Melody Braswell, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE., 3E.405A,
Washington, DC 20530.
Dated: November 13, 2017.
Melody Braswell,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2017–24818 Filed 11–15–17; 8:45 am]
BILLING CODE 4410–18–P

DEPARTMENT OF JUSTICE
Notice of Lodging of the Proposed
Second Amended Consent Decree
Under the Clean Water Act
On November 9, 2017, the Department
of Justice lodged a proposed Second
Amended Consent Decree with the
United States District Court for the
Western District of Missouri in the
lawsuit entitled United States v. The
City of Kansas City, Missouri, Civil
Action No. 4:10–cv–0497–GAF,
proposing to modify the implementation
schedule for certain injunctive measures
required under the original Consent
Decree entered in this matter on
September 27, 2010, resolving Kansas
City’s alleged violations of the Clean
Water Act (‘‘CWA’’ or ‘‘Act’’).
The Consent Decree (‘‘CD’’) requires,
among other measures intended to
reduce or eliminate sewage overflows
from Kansas City’s sewer system, that

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16NON1

Attachment 4: 30 day notice
Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
DEPARTMENT OF JUSTICE
Bureau of Justice Statistics
[OMB Number 1121–0346]

SUMMARY:

Comments are encouraged and
will be accepted for 30 days until March
19, 2018.
FOR FURTHER INFORMATION CONTACT: If
you have additional comments
especially on the estimated public
burden or associated response time,
suggestions, or need a copy of the
proposed information collection
instrument with instructions or
additional information, please contact
Shelley S. Hyland, Statistician, Law
Enforcement Statistics Unit, Bureau of
Justice Statistics, 810 Seventh Street
NW, Washington, DC 20531 (email:
[email protected]; phone: 202–
616–1706). Written comments and/or
suggestions can also be sent to the
Office of Management and Budget,
Office of Information and Regulatory
Affairs, Attention Department of Justice
Desk Officer, Washington, DC 20503 or
sent to OIRA_submissions@
omb.eop.gov.

daltland on DSKBBV9HB2PROD with NOTICES

DATES:

Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:

SUPPLEMENTARY INFORMATION:

VerDate Sep<11>2014

19:24 Feb 15, 2018

Jkt 244001

—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submission of
responses.
Overview of this information
collection:
(1) Type of Information Collection:
Reinstatement, with change, of a
previously approved collection for
which approval has expired.
(2) The Title of the Form/Collection:
2018 Census of State and Local Law
Enforcement Agencies (CSLLEA).
(3) The agency form number, if any,
and the applicable component of the
Department sponsoring the collection:
The form number is CJ–38. The
applicable component within the
Department of Justice that is sponsoring
this collection is the Bureau of Justice
Statistics, Office of Justice Programs.
(4) Affected public who will be asked
or required to respond, as well as a brief
abstract: Respondents will include all
publicly-funded state, county, local and
tribal law enforcement agencies in the
United States that employ the
equivalent of at least one full-time
sworn officer with general arrest
powers. Both general purpose agencies
(i.e., any public agency with sworn
officers whose patrol and enforcement
responsibilities are primarily delimited
by the boundaries of a municipal,
county, or state government) and special
purpose agencies (e.g., tribal, campus
law enforcement, transportation, natural
resources, etc.) meeting the above
description will be asked to respond.
Abstract: BJS has conducted the
CSLLEA regularly since 1986. The 2018
CSLLEA will be the seventh
administration. Historically, the
CSLLEA generates an enumeration of all
publically funded state, county, local
and tribal law enforcement agencies
operating in the United States. The
CSLLEA provides complete personnel

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Fmt 4703

Sfmt 4703

7079

counts and an overview of the functions
performed for approximately 20,000 law
enforcement agencies operating
nationally.
The 2018 CSLLEA collection involves
two phases. In the first phase, BJS will
cognitively test the revised instrument
with 48 agencies based on agency type
(i.e., local and county police, sheriff’s
office, or special purpose) and size (i.e.,
100 or more full-time equivalent sworn
officers or less than 100 full-time
equivalent sworn officers). A maximum
of 8 agencies of each type and size will
participate in testing. BJS has reduced
the number of items from the 2014
administration but has included
additional items on limited sworn
officers. Additionally, BJS will continue
to refine the universe frame by verifying
agency in-service status, contact
information and de-duplicating
agencies.
Pending positive results from the first
phase, in the second phase, BJS will
conduct the main data collection. The
2018 CSLLEA is designed to collect
general information on state, county,
local and tribal law enforcement
agencies. The survey asks about the
level of government that operates the
agency; total operating budget; full-time
and part-time personnel counts for fully
sworn officers, limited sworn officers
and non-sworn employees; gender and
primary job responsibility of full-time
sworn officers; and the functions the
agency performs on a regular or primary
basis. Upon completion, the 2018
CSLLEA will serve as the sampling
frame for future law enforcement
surveys administered by BJS.
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: For the cognitive testing, BJS is
planning 48 agencies with an estimated
total respondent burden of 90 minutes.
For the full data collection, BJS
estimates a maximum of 20,000 state,
county, local and tribal law enforcement
agencies with a respondent burden of
about 45 minutes per agency, including
the follow-up time.
(6) An estimate of the total public
burden (in hours) associated with the
collection: The estimated total
respondent burden for the cognitive
testing is 72 hours. The maximum
respondent burden for the full data
collection is approximately 15,000
burden hours. Therefore, total burden
for both phases is approximately 15,072
burden hours.
If additional information is required
contact: Melody Braswell, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and

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7080

Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
I. Background

Planning Staff, Two Constitution
Square, 145 N Street NE, 3E.405A,
Washington, DC 20530.
Dated: February 13, 2018.
Melody Braswell,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2018–03216 Filed 2–15–18; 8:45 am]
BILLING CODE 4410–18–P

DEPARTMENT OF LABOR
Office of Workers’ Compensation
Programs
Division of Longshore and Harbor
Workers’ Compensation Proposed
Extension of Existing Collection;
Comment Request
ACTION:

Notice.

The Department of Labor, as
part of its continuing effort to reduce
paperwork and respondent burden,
conducts a preclearance consultation
program to provide the general public
and Federal agencies with an
opportunity to comment on proposed
and/or continuing collections of
information in accordance with the
paperwork Reduction Act of 1995
(PRA95). This program helps to ensure
that requested data can be provided in
the desired format, reporting burden
(time and financial resources) is
minimized, collection instruments are
clearly understood, and the impact of
collection requirements on respondents
can be properly assessed. Currently, the
Office of Workers’ Compensation
Programs (OWCP) is soliciting
comments concerning the proposed
collection: Notice of Payment (LS–208).
A copy of the proposed information
collection request can be obtained by
contacting the office listed below in the
address section of this Notice.

SUMMARY:

Written comments must be
submitted to the office listed in the
addresses section below on or before
April 17, 2018.

daltland on DSKBBV9HB2PROD with NOTICES

DATES:

You may submit comments
by mail, delivery service, or by hand to
Ms. Yoon Ferguson, U.S. Department of
Labor, 200 Constitution Ave. NW, Room
S–3323, Washington, DC 20210; by fax
to (202) 354–9647; or by Email to
[email protected]. Please use only
one method of transmission for
comments (mail/delivery, fax, or Email).
Please note that comments submitted
after the comment period will not be
considered.

The Office of Workers’ Compensation
Programs administers the Longshore
and Harbor Workers’ Compensation Act.
The Act provides benefits to workers’
injured in maritime employment on the
navigable waters of the United States or
in an adjoining area customarily used by
an employer in loading, unloading,
repairing, or building a vessel. In
addition, several acts extend the
Longshore Act’s coverage to certain
other employees.
Under sections 914(b) & (c) of the
Longshore Act, a self-insured employer
or insurance carrier is required to pay
compensation within 14 days after the
employer has knowledge of the injury or
death and immediately notify the
district director of the payment. Under
Section 914(g), the employer/carrier is
required to issue notification of final
payment of compensation. Form LS–208
has been designated as the proper form
on which report of those payments is to
be made.
The Department of Labor is
particularly interested in comments
which:
* Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
* evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
* enhance the quality, utility and
clarity of the information to be
collected; and
* minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submissions
of responses.
III. Current Actions

SUPPLEMENTARY INFORMATION:

The Department of Labor seeks the
extension of approval of this
information collection in order to carry
out its responsibility to meet the
statutory requirements to provide
compensation or death benefits under
the Act to workers covered by the Act.
Agency: Office of Workers’
Compensation Programs.
Type of Review: Extension.
Title: Notice of Payments.
OMB Number: 1240–0041.

19:24 Feb 15, 2018

Jkt 244001

Dated: February 6, 2018.
Yoon Ferguson,
Agency Clearance Officer, Office of Workers’
Compensation Programs, U.S. Department of
Labor.
[FR Doc. 2018–03183 Filed 2–15–18; 8:45 am]
BILLING CODE 4510–CF–P

II. Review Focus

ADDRESSES:

VerDate Sep<11>2014

Agency Number: LS–208.
Affected Public: Business or other forprofit.
Total Respondents: 600.
Total Annual Responses: 37,800.
Estimated Total Burden Hours: 6,300.
Estimated Time per Response: 10
minutes.
Frequency: On occasion.
Total Burden Cost (capital/startup):
$0.
Total Burden Cost (operating/
maintenance): $16,112.
Comments submitted in response to
this notice will be summarized and/or
included in the request for Office of
Management and Budget approval of the
information collection request; they will
also become a matter of public record.

PO 00000

Frm 00073

Fmt 4703

Sfmt 4703

NATIONAL COMMISSION ON
MILITARY, NATIONAL, AND PUBLIC
SERVICE
[NCMNPS Docket No. 05–2018–01]

Request for Information on Improving
the Military Selective Service Process
and Increasing Participation in Military,
National, and Public Service
National Commission on
Military, National, and Public Service.
ACTION: Request for comments.
AGENCY:

The National Commission on
Military, National, and Public Service
(the ‘‘Commission’’) was created by
Congress in the National Defense
Authorization Act of Fiscal Year 2017 to
‘‘conduct a review of the military
selective service process (commonly
referred to as ‘the draft’) ’’ and to
consider methods to increase
participation in military, national, and
public service in order to address
national security and other public
service needs of the Nation. In
connection with this effort, Congress
has directed the Commission to seek
written comments from the general
public and interested parties on matters
of the Commission’s review. The
Commission seeks to learn more about
the general public’s views on these
topics, including what has encouraged
or discouraged them to perform
voluntary or paid services for their
communities at all levels.
DATES: Comments are due by April 19,
2018.
SUMMARY:

E:\FR\FM\16FEN1.SGM

16FEN1

Attachment 5: Survey invitation letter

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «TITLE» «NAME»:
I am writing to invite <> to participate in the 2018 Census of State and Local Law Enforcement
Agencies (CSLLEA). Conducted periodically since 1986, the CSLLEA is the only systematic, national-level
data collection providing a complete enumeration of the approximately 18,000 publicly-funded law
enforcement agencies in the U.S. The 2018 CSLLEA has been endorsed by the law enforcement community
and a letter of support along with an informational flyer on the CSLLEA is enclosed.
The 7-item questionnaire will take approximately 30 minutes to complete. You can download a copy of the
questionnaire from the website to assist you in gathering the necessary data or share with others at your agency
who can assist you in providing the requested information.
To begin, please access the questionnaire online at http://bjslecs.org/csllea2018. Your agency-specific
information is:
User name:
Password:

«WebUsername»
«PIN»

Please complete this questionnaire online by September 28, 2018.
If you need to change the point of contact for your agency or update your contact information (including email
address), go to http://bjslecs.org/csllea2018 using the user name and password shown above and follow the
instruction provided on the website. If you have questions about CSLLEA, please contact the CSLLEA data
collection team via phone or e-mail at 800-845-7883 or [email protected]. If you have any general comments about
this data collection, please contact Shelley Hyland, the Bureau of Justice Statistics Program Manager, at 202616-1706 or [email protected].
BJS will use the data collected in CSLLEA only for research and statistical purposes, as described in Title 34,
USC §10134. RTI International, the CSLLEA data collector, is required to adhere to BJS Data Protection
Guidelines, which summarize the many federal statutes, regulations, and other authorities that govern all BJS
data and data collected and maintained under BJS’s authority. The Guidelines may be found
at http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
I understand that you receive a number of data requests throughout the year. I greatly appreciate your taking the
time to complete the CSLLEA questionnaire. Your agency’s participation is critical to the success of CSLLEA.
Sincerely,

Jeffrey Anderson, Director
Bureau of Justice Statistics, Office of Justice Programs, Department of Justice

Enclosures: CSLLEA Contact Form, Letter of Support, CSLLEA Flyer, 2018 CSLLEA Questionnaire, Return
Envelope
Case ID: «caseid»

Attachment 6: CSLLEA Flyer

Title Page
2018 Census of State and Local Law Enforcement Agencies (CSLLEA)

Conducted by
Bureau of Justice Statistics, US Department of Justice
RTI International
Police Executive Research Forum
Law enforcement agencies face unique challenges in areas such as staffing, number and types of
functions performed, and budget allocation. An important step to addressing these challenges is
to understand how these issues may have changed over time and how law enforcement agencies
(LEAs) are responding to changing demands. The Bureau of Justice Statistics (BJS) will use the
2018 Census of State and Local Law Enforcement Agencies (CSLLEA) to provide critical
information to practitioners, policy makers, researchers, and other stakeholders. Through the
2018 CSLLEA, LEAs will be asked to help build a complete enumeration of the Nation’s state,
county, local and tribal law enforcement agencies. This national roster of active publicly-funded
LEAs will also be used as a sampling frame for other collections.
BJS has administered the CSLLEA regularly since 1986. The next CSLLEA will begin full
administration in fall 2018. The brief questionnaire will go to approximately 20,000 state and
local LEAs. Data will be used to produce national-level estimates describing the size,
characteristics, and functions of these agencies.
In addition to providing a snapshot of the current state of law enforcement, BJS will compare the
results of the 2018 CSLLEA with those from prior CSLLEA administrations to determine how
LEAs have changed over time. Information collected through the CSLLEA can provide
localized estimates of personnel counts and functions; statistics that are essential for better
understanding the landscape of American policing. National findings from the CSLLEA will be
made available to law enforcement personnel, researchers, law makers and other stakeholders in
2019.
The CSLLEA is part of the Law Enforcement Core Statistics (LECS) program, which
coordinates a group of LEA surveys conducted by BJS. Also, included in the LECS is the Law
Enforcement Management and Administrative Statistics (LEMAS) Core survey and a new series
of supplemental LEMAS questionnaires on specialized topics such as body-worn cameras.
Currently, BJS is working with RTI International and the Police Executive Research Forum to
administer the LECS surveys.

CSLLEA Survey Content (text box)
During the 2018 CSLLEA survey, agencies will be asked questions on the following topics:
•
•
•

•
•
•

Type of agency
Operating budget
Functions performed by the agency including
o Patrol and response to calls for service
o Criminal investigation
o Traffic and vehicle-related enforcement
o Detention center operation
o Providing services to courts
o Forensic services
o Task force participation
o Other specialized functions
Number of sworn and civilian personnel by full-time or part-time status
Number of sworn officers by gender
Number of full-time sworn officers by primary duty

CSLLEA Schedule (text box)
Fall 2018 – Spring 2019
•
•
•

BJS will send a letter inviting law enforcement agency chief executives to participate in
the CSLLEA
Chief executives invited to participate in the CSLLEA can designate a point-of-contact
who will complete the survey
RTI will provide the chief or point-of-contact with access to the survey website and
collect the survey data

Spring – Winter 2019
•
•

Data quality will be assessed
Results will be processed and analyzed

Winter - Spring 2020
•

BJS will publish a report on the findings

Shaded Box
For more information about the CSLLEA, visit https://bjslecs.org/CSLLEA2018
For additional information on the LECS suite of BJS data collection efforts, visit
https://bjslecs.org/.

You may also contact:
Travis Taniguchi, PhD
Research Criminologist
RTI International
3040 E Cornwallis Blvd, RTP, NC 27709
[email protected]
919-248-8501
Shelley Hyland, PhD
Statistician
Bureau of Justice Statistics
810 7th Street NW, Washington, DC 20531
[email protected]
202-616-1706

Attachment 7: CSLLEA Letter of Support

(DATE)
(AGENCY NAME)
(ADDRESS), (CITY, STATE, ZIP)
Dear (AGENCY CHIEF EXECUTIVE):
The Bureau of Justice Statistics, working with RTI International and the Police Executive Research Forum
(PERF), is fielding the 2018 Census of State and Local Law Enforcement Agencies (CSLLEA). Conducted
periodically since 1986, the CSLLEA is the only systematic, national-level data collection providing a
complete enumeration of publicly-funded law enforcement agencies in the U.S.
Recognizing the importance of this work, the nation’s law enforcement community as represented
by the International Association of Chiefs of Police (IACP), Major City Chiefs Association (MCCA),
National Sheriffs’ Association (NSA), Major County Sheriffs of America (MCSA), and the
Association of State Criminal Investigative Agencies (ASCIA) provide their full support of these
efforts. These organizations recognize the importance of this national data collection and encourage their
members and other law enforcement agency professionals to participate.
Your participation will help ensure that the 2018 CSLLEA is a success and that the results can be used by law
enforcement, policy-makers, and researchers with confidence. We know that your staff have many
responsibilities and limited time, but we hope that you will provide the requested information and contribute
to this effort. No other data collection provides such a complete accounting of the functions and personnel
of law enforcement agencies throughout the country.
We thank you in advance for your participation in this important study.
Sincerely,

Vincent Talucci, Executive Director
International Association of Chiefs of Police

Chief (Ret.) Richard W. Myers, Executive Director
Major City Chiefs Association

Jonathan F. Thompson, Executive Director
National Sheriffs’ Association

David Weisz, Executive Director
Major County Sheriffs of America

Director Mark Gwyn, President
Association of State Criminal Investigative Agencies

Attachment 8: Point-of-Contact Update Form

CSLLEA Contact Form

Below is the point of contact information we have on record for your agency. Please confirm or update this information using the mode that is most
convenient for you. To confirm or update by:
•
•
•
•

Mail: Via the enclosed postage-paid return envelope when you return your questionnaire
Phone: 800-845-7883
Fax: 866-354-4989
Email: [email protected]

Primary Contact: The Primary Contact is the point of contact we have on file for

your agency. This is typically the chief executive of the law enforcement agency and
the person BJS will contact for survey requests.

CSLLEA Survey Contact: The Survey Contact is the person at your agency who
will actually complete this CSLLEA survey. This person might be the same as the
Primary Contact or it could be a different person.

Check here if the CSLLEA Survey Contact is the same as the Primary
Contact. If not, please enter the Survey Contact’s information below.

Law Enforcement Agency:
<>
Primary Contact (e.g., chief): <>

CSLLEA Survey Contact Name: __________________________________

Title: <>

Title: ______________________________________________________

Address: <<address1>>, <<address2>>
<<city>>, <<state>> zip

Address: ____________________________________________________

Telephone: <<Area>>-<<Phone>>

City: _______________________________________________________

Email: <<Email>>
Check here if ALL information currently on record is correct.
If any information is not correct, please update it below.
Primary Contact Name: _____________________________________
Title: ___________________________________________________

State: ______________________________________________________
Zip: _________________________________________________________
Telephone: __________________________________________________
Email: _______________________________________________________

Address: ________________________________________________
City: ___________________________________________________
State: _______________________

Zip: ______________________

Telephone: ______________________________________________
Email: ___________________________________________________

Please indicate how the CSLLEA Survey Contact would prefer to complete
the survey.
Online/Internet
Paper questionnaire

Attachment 9: Survey invitation email message (to agency point of contact)
SUBJECT: Census of State and Local Law Enforcement Agencies

Dear «TITLE» «NAME»:
Last week, materials related to the 2018 Census of State and Local Law Enforcement Agencies (CSLLEA) were
sent to you by mail. This email message is to request confirmation that we have successfully reached you and
encourage you to contact us if you have any questions related to the data collection.
Please reply to this message to confirm that we have reached <<AGENCY NAME>>.
The information contained in the mailed materials is provided below.

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»

Dear «TITLE» «NAME»:
I am writing to invite <<AGENCY >> to participate in the 2018 Census of State and Local Law Enforcement
Agencies (CSLLEA). Conducted periodically since 1986, the CSLLEA is the only systematic, national-level
data collection providing a complete enumeration of the approximately 18,000 publicly-funded law
enforcement agencies in the U.S. The 2018 CSLLEA has been endorsed by the law enforcement community.
This letter of support along with an informational flyer on the CSLLEA is enclosed.
The 7-item questionnaire will take approximately 30 minutes to complete. You can download a copy of the
questionnaire from the website to assist you in gathering the necessary data or share with others at your agency
who can assist you in providing the requested information.
To begin, please access the questionnaire online at http://bjslecs.org/csllea2018. Your agency-specific
information is:
User name:
Password:

«WebUsername»
«PIN»

Please complete this questionnaire online by September 28, 2018.
If you need to change the point of contact for your agency or update your contact information (including email
address), go to http://bjslecs.org/csllea2018 using the user name and password shown above and follow the
instruction provided on the website. If you have questions about CSLLEA, please contact the CSLLEA data
collection team via phone or e-mail at 800-845-7883 or csllea@rti.org. If you have any general comments about
this data collection, please contact Shelley Hyland, the Bureau of Justice Statistics Program Manager, at 202616-1706 or Shelley.Hyland@usdoj.gov.
BJS will use the data collected in CSLLEA only for research and statistical purposes, as described in Title 34,
USC §10134. RTI International, the CSLLEA data collector, is required to adhere to BJS Data Protection
Guidelines, which summarize the many federal statutes, regulations, and other authorities that govern all BJS
data and data collected and maintained under BJS’s authority. The Guidelines may be found at
http://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf
I understand that you receive a number of data requests throughout the year. I greatly appreciate your taking the
time to complete the CSLLEA questionnaire. Your agency’s participation is critical to the success of CSLLEA.

Sincerely,

Jeffrey Anderson, Director
Bureau of Justice Statistics, Office of Justice Programs, Department of Justice

ATTACH FLYER AND LETTER OF SUPPORT PDF’S

Attachment 10: First reminder (email)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «TITLE» «NAME»:
The Bureau of Justice Statistics (BJS) recently mailed you a link to a web questionnaire seeking
information about your law enforcement agency for the 2018 Census of State and Local Law
Enforcement Agencies (CSLLEA). The questionnaire due date was September 28, 2018 and we
had hoped that you would be able to respond by then. If you have already completed the
questionnaire, please accept my sincere thank you.
If you have not completed your questionnaire, I ask you to complete it as soon as possible. No
other national data collection can provide such comprehensive data on the functions and
personnel of law enforcement agencies. Developing and maintaining an accurate picture of the
nation’s law enforcement workforce is paramount to understanding the current state of law
enforcement in the United States.
Please complete the questionnaire by using the following link: http://bjslecs.org/csllea2018
and entering the following information:
User Name: <<WebUsername>>
Password: <<PIN>>
If you would prefer to complete the questionnaire on paper, you may download and print a paper
version upon entering your questionnaire access code on the CSLLEA questionnaire website.
You may also request a paper questionnaire by emailing RTI International at csllea@rti.org or
calling 1-800-845-7883. Upon receipt of your agency’s request, you will receive a paper version
and a postage paid return envelope within 3 business days. If you have any general comments
about this data collection, please contact me at 202-616-1706 or Shelley.Hyland@usdoj.gov.
Sincerely,

Shelley S. Hyland, Ph.D.
Program Manager
Bureau of Justice Statistics
Case ID: <<caseID>>

Attachment 11: Second reminder (letter)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»
Dear «TITLE» «NAME»:
«AGENCY» has been asked to participate in the Bureau of Justice Statistics’ (BJS) Census of
State and Local Law Enforcement Agencies (CSLLEA). CSLLEA data will be used by law
enforcement agencies, policy makers, and researchers to better understand and respond to agency
needs. No other national data collection can provide comprehensive data on functions of local
law enforcement agencies. As a census, «AGENCY» cannot be replaced with another agency.
I recognize that you may not have received the previous correspondence or that you may not
have responded because of time constraints. I appreciate that your time is limited; however, the
reliability of the study directly depends on the participation of your agency. The questionnaire
includes items that are relevant to all agencies and your responses are essential to our ability to
provide the information needed by local law enforcement and other stakeholders.
Please complete the questionnaire by using this link http://bjslecs.org/csllea2018 and
entering the following information:
User Name: <<WebUsername>>
Password: <<PIN>>
Alternatively, you can submit your data by mail using the enclosed hard copy questionnaire and
business reply envelope.
The questionnaire due date was September 28, 2018. But we can accept questionnaires for the
next few weeks and still meet the deadlines to release the study findings. Please submit your
questionnaire as soon as possible. If you have questions about the CSLLEA questionnaire or
have difficulty accessing the website, please contact the CSLLEA data collection team via phone
or e-mail at 800-845-7883 or csllea@rti.org. If you have any general comments about this data
collection, please contact Shelley Hyland, BJS Program Manager, at 202-616-1706 or
Shelley.Hyland@usdoj.gov.
Sincerely,
Kevin M. Scott, Ph.D.
Law Enforcement Statistics Unit Chief
Bureau of Justice Statistics, Office of Justice Programs, Department of Justice
Enclosures: CSLLEA questionnaire; Business reply envelope
Case ID: «caseID»

Attachment 12: Third reminder (email)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»

SUBJECT: Final Reminder - Census of State and Local Law Enforcement Agencies

Dear «TITLE» «NAME»:
Last week, materials related to the 2018 Census of State and Local Law Enforcement Agencies
(CSLLEA) were sent to you by mail. This email message is to request confirmation that we have
successfully reached you and encourage you to contact us if you have any questions related to
the data collection.
Please reply to this message to confirm that we have reached <<AGENCY NAME>>.
The information contained in the mailed materials is provided below.

Dear «TITLE» «NAME»:
On behalf of the Bureau of Justice Statistics (BJS), RTI International is conducting the Census of
State and Law Enforcement Agencies (CSLLEA). This letter is to remind you that
<<AGENCY>> has been invited to participate in CSLLEA. The 2018 CSLLEA includes items
that are relevant to all law enforcement agencies – regardless of agency size or type. The
reliability of the study depends on your participation; your agency cannot be replaced.
The original due date was September 28, 2018 and this will be the final reminder. Please
complete the 2018 CSLLEA questionnaire as soon as possible. I understand that you receive a
number survey requests and I genuinely appreciate your attention to this request.
You may still access the questionnaire online at http://bjslecs.org/csllea2018 and then
entering the following information:
User Name: <<WebUsername>>
Password: <<PIN>>
BJS will use the data collected in this questionnaire only for research and statistical purposes.
Your response is very important to help law enforcement agencies and policy makers understand
administrative aspects of your agency and others like yours.

If you have questions about CSLLEA, need to change the point of contact at your agency, or
need to update your contact information (including e-mail address), please contact the RTI team
via phone or e-mail at 800-845-7883 or csllea@rti.org. If you have any general comments about
this data collection, please contact me at 202-616-1706 or Shelley.Hyland@usdoj.gov.
Thank you for your time and consideration. I look forward to our continued work together.
Sincerely,

Shelley Hyland, Ph.D.
Program Manager
Bureau of Justice Statistics

Attachment 13: Sample call scripts

Sample Call Script for Nonresponse Telephone Calls
[IF CALL RINGS TO A GATEKEEPER]
Hello, this is <<INSERT NAME>> calling on behalf of the Bureau of Justice Statistics in the U.S.
Department of Justice regarding the 2018 Census of State and Local Law Enforcement Agencies. I am
following up on a survey invitation that we sent addressed to <<POC NAME>>. May I speak with <<POC
NAME>>?
[IF CALL RINGS TO POC]
Hello, this is <<INSERT NAME>> calling on behalf of the Bureau of Justice Statistics in the U.S.
Department of Justice regarding the 2018 Census of State and Local Law Enforcement Agencies. A few
months ago, we sent you a letter and an email message inviting your agency to participate in the survey.
We did not hear back from your agency and I wanted to follow up with you to confirm that you received
the messages that we sent.
Have you received our communications?
[IF YES]
[IF QUESTIONS ABOUT THE SURVEY]
-

The 2018 Census of State and Local Law Enforcement Agencies (CSLLEA) is the core of
the law enforcement agency surveys conducted by BJS.
The CSLLEA captures information on personnel counts and functions of every law
enforcement agency in the U.S.
BJS will use the data collected through this survey only for research and statistical
purposes.
The survey will take approximately 30 minutes to complete.

[OFFER ASSISTANCE TO COMPLETE]
Is there anything I can do to assist you in completing the survey? A paper version is available
if you would prefer to submit the information by mail. Alternatively, I can complete the
survey with you over the phone.
[IF PROMPTING AGENCY TO COMPLETE ONLY CRITICAL ITEMS]
BJS considers the following questions to be most critical: <<INSERT ITEMS>>. Would you be
able to provide responses to just those questions?
[IF AGENCY SAYS THEY DO NOT INTEND TO RESPOND]
Thank you for letting us know. Would you be willing to share with us why you have chosen
not to participate?
[IF NO]
Let me review the information we have on file for your agency. [REVIEW E-MAIL ADDRESS AND
MAILING ADDRESS.]
Ask for the POC’s preferred method of contact and offer to re-send the information.

Attachment 14: Forth reminder (email)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»

Shelley Hyland, Ph.D.
Program Manager
Bureau of Justice Statistics

Attachment 15: End-of-study reminder (letter)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»

Dear «TITLE» «NAME»:
We have made several attempts to contact you over the past few months regarding the participation of
<<AGENCY>> in the Bureau of Justice Statistics’ (BJS) Census of State and Local Law Enforcement Agencies
(CSLLEA). Your responses are vital to the success of the project.
I am writing today to notify you that there are only a couple of weeks remaining to complete the questionnaire.
We must receive your response by March 15, 2019 to ensure that the study results accurately reflect the
characteristics and activities of your agency. The reliability of the study’s results directly depends on the
participation of the selected law enforcement agencies; <<AGENCY >> cannot be replaced.
Please complete the questionnaire by using the following link: http://bjslecs.org/csllea2018 and entering
the following information:
User Name: «WebUsername»
Password: «PIN»
Alternatively, if you prefer to submit your responses by mail, enclosed in this packet you will find a paper
version of the questionnaire and a business reply envelope to facilitate the return of your completed form.
Please feel free to share the questionnaire with others at your agency who can assist you in providing the
requested information.
If you have questions about CSLLEA or need to update your contact information (including e-mail address),
please contact the CSLLEA data collection team via phone or e-mail at 800-845-7883 or csllea@rti.org. If you
have any general comments about this data collection, please contact Shelley Hyland, the BJS Program
Manager, at 202-616-1706 or Shelley.Hyland@usdoj.gov.
I understand that you receive a number of data requests throughout the year; and, I greatly appreciate your
taking the time to complete the 2018 CSLLEA.
Sincerely,

Jeffrey Anderson, Director
Bureau of Justice Statistics, Office of Justice Programs, Department of Justice
Enclosures: 2018 CSLLEA Questionnaire; Business reply envelope
Case ID: <<caseid>>

Attachment 16: Thank-you (email or letter, depending on the completion mode)

«TITLE» «NAME»
OR CURRENT CHIEF EXECUTIVE
«AGENCY»
«ADDRESS1», «ADDRESS2»
«CITY», «STATE» «ZIP»

Dear «TITLE» «NAME»:
On behalf of the Bureau of Justice Statistics (BJS) and RTI International, I would like to thank
you for your participation in the 2018 Census of State and Local Law Enforcement Agencies
(CSLLEA). I truly appreciate your support in completing this survey. Your participation ensures
that we are a step closer to providing a complete enumeration of the nation’s law enforcement
agencies.
This letter confirms that we have received your survey and are currently processing the data. RTI
will contact you if there are any questions about the answers your agency has submitted. We
anticipate all survey responses will be collected by the end of 2018. A copy of the report will be
available through BJS and the LECS website in 2019.
If you have any general comments or questions, please feel free to contact me at 202-616-1706
or Shelley.Hyland@usdoj.gov. If you have questions about CSLLEA, need to change the point
of contact at your agency, or need to update your contact information (including email address),
please contact the CSLLEA support team at 800-845-7883 or csllea@rti.org.
Sincerely,

Shelley S. Hyland, Ph.D.
Program Manager
Bureau of Justice Statistics

Case ID: «caseid»

Attachment 17: Cognitive interview cover letter

[Month] [Day], 2017
[Participant First Name] [Participant Last Name]
[Agency Name]
[Address 1]
[Address 2]
[City], [State] [ZIP]
Dear [Ms./Mr./etc.] [Participant Last Name],
Recently, you were asked by the Bureau of Justice Statistics (BJS) and its data collection agent, RTI
International (RTI), to assist with a special effort related to the Census of State and Local Law
Enforcement Agencies (CSLLEA). Conducted periodically since 1986, the CSLLEA is the only
systematic, national-level data collection providing a complete enumeration of the approximately
20,000 publicly-funded law enforcement agencies in the U.S. BJS, RTI and the Police Executive
Research Forum, are editing the instrument to ensure that the survey continues to meet this goal.
As part of this effort, we are asking a small number of law enforcement agencies to review an
updated version of the survey; a copy is enclosed for your reference. We would like to get your
feedback on the following:
• Instructions, terms, or questions that are vague or insufficiently defined;
• Answer choices that are unclear, confusing, or insufficient; and
• Answers that you would choose and how you would arrive at those responses.
As arranged previously, I will call you at [TIME] [AM/PM] on [Day of week], [Month] [Day] to
discuss your responses and experience answering the questions. If possible, please answer the
questions prior to our call—this will allow for a more efficient discussion.
If you have any questions about this special request, please contact me at [INTERVIEWER PHONE
NUMBER] or [INTERVIEWER EMAIL ADDRESS]. If you have any general comments about the
CSLLEA, please contact Shelley Hyland, the CSLLEA Program Manager at BJS, at 202-616-1706
or Shelley.Hyland@usdoj.gov.
Sincerely,

[Interviewer First Name] [Interviewer Last Name], [Degree–MA/MS/etc.]
Survey Methodologist
RTI International
[INTERVIEWER EMAIL ADDRESS]

Attachment 18: Cognitive interview protocol

2017 CSLLEA: Cognitive Interview Protocol

DATE: ___ ___ / ___ ___ / 2 0 1 8
M M
D D
START TIME: ___ ___ : ___ ___ AM / PM

[BASIC GREETING… ]

Thanks for agreeing to help us develop the questionnaire for the 2018 Census of State and Local Law
Enforcement Agencies, or CSLLEA. The call will take no more than an hour. If this time still works for
you, I’d like to start with a short summary of the goals for today’s call and explain a bit about how I’ll
conduct the interview.
IF NO LONGER A GOOD TIME, OFFER TO RESCHEDULE
IF STILL GOOD TIME, CONTINUE
As you may know, the Bureau of Justice Statistics and RTI are preparing to conduct the CSLLEA later
this year. As we get ready for the study, we are asking agency staff like yourself to review the draft
questions that appear on the questionnaire, tell us how they interpret them, and identify ways that
we could improve the questionnaire. During this call, I’ll ask questions to get your reactions to the
draft– including things like how the questions are worded, ways to clarify instructions, and the
information your agency tracks that is related to the survey questions.
Please keep in mind that there are no right or wrong answers to my questions. One of our main goals
is to draft questions that make sense, so if anything about the questions is confusing or unclear, you
can help by pointing this out to me. Also, if you’re not sure how you would respond to any of the draft
questions, please tell me that, too.
Do you have any questions before we begin?

Have you had a chance to complete the questionnaire that we sent you?
NO
YES
1

[IF COMPLETED THE SURVEY IN ADVANCE] Before we start discussing the questions, do you happen to
recall approximately how much time you spent completing the questionnaire? Please include the
time you and any others at your agency spent gathering information needed to answer the questions.
__________ HOURS
__________ MINUTES

P1. I’d like to start by talking about the survey’s cover page (page 1).
a. What is your initial reaction when you look at this page?

b. What parts of the page catch your attention?

c. What information on this page do you find helpful? What information do you think is
unnecessary – that is, you don’t need it to understand the survey?

d. [IF COMPLETED THE SURVEY IN ADVANCE] As far as you recall, when you completed the
survey, did you scan or skip over any material on the cover page? [EXPLAIN]

e. After reviewing the cover page, do you have any questions or concerns about the survey?

What other thoughts or comments do you have about the cover page?
2

P2. Now I’d like to go to Question 1 on the next page.
a. In your own words, what is this question asking?

b. How do you pick which answer to select? Is there more than one category that your
agency could fit in?

P3. Next, I’d like to talk about Question 2 (on the next page).
a. In your own words, what is this question asking?

b. Is anything about this question confusing or unclear? [IF YES: PROBE]

P4. Now let’s look at Question 3.
a. Did you have any difficulty with this question? [IF YES: PROBE]

b. [IF COMPLETED THE SURVEY IN ADVANCE] How did you determine your agency’s total
operating budget? [IF NECESSARY: What steps were involved?]

c. How do you define “operating budget”? What general categories of your agency’s budget
do you include/exclude?

d. (Why did you/Under what conditions would you) check the box next to the dollar
amount?

P5. Let’s move on now to Question 4.
a. Is anything about this question confusing or unclear? [IF YES: PROBE]

b. What sorts of things do you think people might write in for Other in Section H, task force
participation?

c. How about in Section I (specialized functions)—what sorts of things do you think people
might write here?

d. What items in the list need clarification? Think about how you interpret them and how
you think others might think of them

e. Do you have any other feedback on this question?

P6. Let’s move on to Question 5.
a. This question asks about “authorized full-time sworn.” Can you explain to me what that
means, in your own words?

b. How would you describe the difference between “authorized full-time” and “actual fulltime?”

c. This question also refers to “fully sworn” and “limited sworn” officers. Can you explain
what those terms mean, in your own words? How did you determine which category to
report your officers in?

d. Is anything about this question confusing or unclear? [IF YES: PROBE]

e. The layout of this question differs quite a bit from the previous questions. What did you
think about the layout?

P7. Now let’s talk about Questions 6 and 7.
a. These questions have an orange box and a green box, like Question 5. What do you think
is the purpose of the colors?

b. [IF COMPLETED THE SURVEY IN ADVANCE] Did the color coding help you answer the
question, did it not make a difference, or was it confusing? Tell me more about that.

c. How easy or difficult is it for you to determine the numbers requested in these questions?

d. What do you think about the primary job responsibility categories (rows) in Question 7?

e. On Question 7, what sorts of things do you think people might write in for Other?

Do you have any other feedback on Question 6 or 7?

FINAL QUESTIONS
P8. Now think about the entire survey. Did you have difficulty with any aspect of the survey that we
have not already discussed?

P9. How much of the information needed to answer these questions do you have available? What
did you need to get from other people at your agency? [PROBE]

P10. How do you feel about the length and time needed to answer the questions?

P11. Your feedback on these questions has been very helpful. Before we conclude, do you have any
other feedback or suggestions to improve the questionnaire?

Thank you very much for taking the time to provide feedback. We will combine your comments with
feedback from other participants into an overall report. That report will help BJS evaluate the survey
and determine whether to make further changes to the questionnaire.
Is there anything else you would like to talk about today?

Thanks again!

END TIME: ___ ___ : ___ ___ AM / PM

</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>Hyland, Shelley</td></tr><tr><Td>File Modified</td><td>2018-02-20</td></tr><tr><Td>File Created</td><td>2018-02-20</td></tr></table></div></div></div><hr>
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