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RFS2 Activity Report (RFS0104): Instructions for Completing

Who must report
    • All parties who own RINs during a reporting period (any calendar quarter), must submit the required RFS2 Activity report.
Reporting requirements
    • Complete this report representing all required elements calculated as a single entry for the compliance period.
    • 40 CFR 80.1451(c) sets forth the additional reporting requirements (available at: http://www.ecfr.gov/cgi-bin/text-idx?SID=92f329a74300c94eb629af9882f2297a&mc=true&node=se40.19.80_11451&rgn=div8)
    • Required fields and NA values – Certain report fields or parameters may be specific to select product types. If a report field does not apply to the reported batch, enter the value “NA”. Do not leave the field blank.
Reporting deadlines
    • All RIN owning parties shall report on a quarterly basis:
Calendar Quarter
Time Period Covered
Quarterly Report Deadline
Quarter 1
January 1 – March 31
June 1
Quarter 2
April 1 – June 30
September 1
Quarter 3
July 1 – September 30
December 1
Quarter 4
October 1 – December 31
March 31

How to submit reports
    • EPA maintains report templates, electronic submission procedures and additional support options at http://www.epa.gov/otaq/fuels/reporting/cdx.htm.

Field Instructions
Field No.
Field Name
Units
Field Formats, Codes & Special Instructions
1
Report Form ID

AAAAAA; Character.
Enter RFS0104
2
Report Type

A; Character. Specify if the data submitted in this report is original or if it is being resubmitted. Submit only one original report; any corrections or updates should be marked as a resubmission.
O = Original
R = Resubmission
3
CBI

A; Character. Specify if the data contained within the report is claimed as Confidential Business Information (CBI) under 40 CFR Part 2, subpart B:
Y = Confidential Business Information
N = Non-Confidential Business Information
4
Report Date

MM/DD/YYYY; Character. Enter the date the original or resubmitted report is created.
5
Compliance Period Year

YYYY; Character. Enter the averaging/compliance year the report covers.
6
Company/Entity ID

AAAA; Character. Enter the EPA assigned four-character ID for the company/entity.
7
Company Name

AAAAAAA…; Character (125 Max). The reporting party’s name (Your company name).
8
Compliance Period Quarter

AA; Character. Enter the quarter under the compliance year this report covers:

Q1:     Quarter 1 (January – March)
Q2:     Quarter 2 (April – June)
Q3:     Quarter 3 (July – September)
Q4:     Quarter 4 (October – December) 
9
Compliance Basis/ Facility ID

AAAAA; Character. Obligated Parties indicate the compliance basis if aggregating or submit separate facility reports referencing individual facility ID numbers. Non- Obligated Parties, including producers of renewable
fuels and other RIN Owners must use “NOTOP.”
Compliance Basis:
AGIMP:	Aggregated Importer Compliance
AGREF:   Aggregated Refiner Compliance
##### :	The five Character EPA-assigned facility ID*
EXPRT:	Exporter Compliance
NOTOP:  Non-Obligated Party (solely a RIN Generator or
Owner)

*Note: Please include all preceding zeros in five digit facility ID numbers.
10
RIN Status

9; Number. Indicate whether the report is being submitted for RINs assigned to a volume of renewable fuel or for RINs that have been separated from renewable fuel.	A separate report row must be submitted for each type of RIN owned. A company reporting in aggregate will have two (2) rows at most.
1:  Assigned RINs
2:  Separated RINs
11
Volume of renewable fuel owned at the end of the quarter
Gallons
9999999999; Character. For non-obligated parties (RIN owners, marketers, and generators) reporting RINs assigned to volumes of neat renewable fuel. Enter the total volume of renewable fuel in gallons owned at the end of the quarter per §80.1451(c)(2)(xiv). Quarter, when applicable: March 31st, June 30th, September 30th, December 31st.
Note: RIN generators should not include the renewable fuel volume for which RINs have not yet been generated.
Obligated parties should enter “NA”.
Report rows with a RIN status of “2” should enter “NA”. Renewable fuel producer and other parties should
enter “0” if they did not own any renewable fuel at the end of the quarter.

No decimals.
12
Prior-year RFS2
RINs owned at the start of the quarter in EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs owned at the start of the period (Quarter, when applicable: March 31st, June 30th, September 30th, December 31st).
Note: If no prior-year RFS2 RINs were owned at the start of the quarter in EMTS, enter “NA”.

For Q1 only, this includes (Current Year – 1) and (Current Year – 2) RFS2 RINs. For example, for 2013, this column is a sum of 2012 and 2011 RFS2 RINs.
13
Prior-year RFS2
RINs purchased in
EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs purchased for the period.
Note: If no prior-year RFS2 RINs were purchased in
EMTS during the period, enter “NA”.

For Q1 only, this includes (Current Year – 1) and (Current Year – 2) RFS2 RINs. For example, for 2013, this column is a sum of 2012 and 2011 RFS2 RINs.

No decimals.
14
Prior-year RFS2
RINs sold in EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs sold for the period.
Note: If no prior-year RFS2 RINs were sold in EMTS
during the period, enter “NA”.
For Q1 only, this includes (Current Year – 1) and (Current Year – 2) RFS2 RINs. For example, for 2013, this column is a sum of 2012 and 2011 RFS2 RINs.

No decimals.
15
Prior-year RFS2
RINs separated in EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs separated in EMTS for the period.
Note: If no prior-year RFS2 RINs were separated in
EMTS during the period, enter “NA”.

For Q1 only, this includes (Current Year – 1) and (Current Year – 2) RFS2 RINs. For example, for 2013, this column is a sum of 2012 and 2011 RFS2 RINs.
For all parties, if a RIN status of 2 was entered in field number 10, enter “NA”.

No decimals.
16
Prior-year RFS2
RINs retired in EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs retired for the period.
Note: If no prior-year RFS2 RINs were retired in EMTS
during the period, enter “NA”.

For Q1 only, this includes (Current Year – 1) and (Current Year – 2) RFS2 RINs. For example, for 2013, this column is a sum of 2012 and 2011 RFS2 RINs.

No decimals.
17
RFS2 RINs
expired in EMTS at the end of the quarter (Current Year - 2 only)

9999999999; Character. Only applicable for Q1. Enter the total number of RFS2 RFS2 RINs that expired at the end of the period.
Note: If no RFS2 RINs expired at the end of the period, enter “NA”.

For Q1 only, this is the number of (Current Year – 2) RFS2 RINs that expired on February 28.

For Q2 though Q4, all parties should enter “NA”.

 No decimals.
18
Prior-year RFS2
RINs owned at the end of the quarter in EMTS

9999999999; Character. Enter the total number of prior- year RFS2 RINs owned at the end of the period (Quarter, when applicable: March 31st, June 30th, September 30th, December 31st).
Note: If no prior-year RFS2 RINs were owned in EMTS at the end of the period, enter “NA”.

This is the number of (Current Year – 1) RFS2 RINs owned at the end of the quarter.

No decimals.
19
Current-year RFS2
RINs owned at the start of the quarter in EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs owned at the start of the period (Quarter, when applicable, March 31st, June 30th, September 30th, December 31st).

Note: For Q1, all parties should enter “NA”.
20
Current-year RFS2
RINs purchased in
EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs purchased for the period.
Note: If no current-year RFS2 RINs were purchased in
EMTS during the period, enter “NA”.

No decimals.
21
Current-year RFS2
RINs sold in EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs sold for the period.
Note: If no current-year RFS2 RINs were sold in EMTS
during the period, enter “NA”.

No decimals.
22
Current-year RFS2
RINs separated in
EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs separated in EMTS for the period.
Note: If no current-year RFS2 RINs were separated in
EMTS during the period, enter “NA”.

For all parties, if a RIN status of 2 was entered in field number 10, enter “NA”.
No decimals.
23
Current-year RFS2
RINs retired in
EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs retired for the period.
Note: If no current-year RFS2 RINs were retired in EMTS
during the period, enter “NA”.
No decimals.
24
Current-year RFS2
RINs owned at the end of the quarter in EMTS

9999999999; Character. Enter the total number of current-year RFS2 RINs owned at the end of the period (Quarter, when applicable, March 31st, June 30th, September 30th, December 31st).
Note: If no current-year RFS2 RINs were owned in EMTS
at the end of the period, enter “NA”.
No decimals.
25
RFS2 RINs generated during the quarter in EMTS

9999999999; Character. Enter the total number of RFS2
RINs generated during the quarter.
Note: Any party who is not a RIN generator should enter
“NA”.

If a RIN-generator did not generate any RFS2 RINs during the period, enter “0”.
If a RIN status of 2 was entered in field number 10, enter
“NA”.

No decimals.

Paperwork Reduction Act Statement
This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0725). Responses to this collection of information are mandatory (40 CFR part 80, subpart M. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be less than one hour per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden to the Regulatory Support Division Director, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.