FY 2022 Higher Education R&D Survey Population Screening Methodology

FY 2022 HERD Survey Population Screening Plan and Schedule
For the FY 2022 cycle of the Higher Education Research and Development (HERD) Survey, the
National Science Foundation will again field two versions of the survey: a version for institutions
expending $1 million or more for research and development (R&D) and a shorter version for
institutions spending between $150,000 and $999,999 for R&D. This document outlines the
specifics for how each population will be defined and identified.
Defining the Populations
For both the FY 2022 HERD and the HERD Short Form surveys, the population is made up of
public and private nonprofit academic institutions in the United States that offer an accredited
bachelor’s degree or higher and are headed by a president, chancellor or equivalent. The
population for the HERD survey includes those institutions that expended $1 million or more for
R&D in FY 2020. The population for the HERD Short Form is institutions that spent at least
$150,000 but less than $1 million for R&D in FY 2021.
Frame Construction
We will compile a list of institutions that includes all institutions in the FY 2021 HERD Survey
population or population review, all public or private nonprofit institutions in the Integrated
Postsecondary Education Data System (IPEDS) that grant bachelor or higher degrees, and all
institutions included in the Higher Education Publication (HEP) Higher Education Directory that
are public or private nonprofit and grant bachelor’s degrees or higher. Specific guidelines for
downloading IPEDS data from the Department of Education website will be followed. A list of
all accredited, degree-granting institutions in the United States will be purchased from HEP.
Included in the data obtained from IPEDS and HEP will be research expenditures, information
about highest degree offered, type of control (e.g., public, private), title of the senior
administrator, whether the institution is part of a system, and institution’s city and state. Data
files from all stages of frame construction will be stored for quality control reviews. The majority
of the frame will be a subset of institutions included in the list. The frame will include:
1) All institutions with $1 million or more in total R&D on the FY 2020 HERD Survey. These
institutions will be included in the population for the FY 2022 HERD survey without
additional review.
2) All institutions with $150,000 or more but less than $1 million in total R&D on the FY 2021
HERD Survey. These institutions will be included in the population for the FY 2021 HERD
Short Form Survey without additional review.
3) Institutions reporting greater than $0 for research on the 2020 IPEDS finance survey 1.

1

The IPEDS Survey collects expenses by function and by accounting standards (Financial Accounting Standards Board (FASB)
and Governmental Accounting Standards Board (GASB)). Current-year total expenses for research from the FASB and GASB
versions of the survey will be used. Data from the 2020 IPEDS Finance survey is the most recent data available.

4) Institutions that did not report expenditures to IPEDS but, based on their name, location,
administration, and system membership, appear to be a branch of an institution already
included in the frame.
5) U.S. Service institutions
Institutions reporting less than $150,000 in R&D expenditures on the FY 2021 HERD Survey
will be excluded from the frame. These institutions have already indicated that they do not meet
the population criteria. In addition, institutions that estimated during last year’s population
review that they would have less than $150,000 in R&D expenditures for FY 2021 will also be
excluded from the frame. If an institution is part of a multicampus university, we will review the
administrative structure to determine which campuses should be considered individual reporting
units. The system and administration information available in HEP, IPEDS and the HERD
Survey will inform much of this decision making, but we will also review institution websites
and contact institutions as needed. We will also exclude those that are surveyed but inactive.
Research Institutions
Within the frame we want to capture two types of research institutions that may be missed under
other frame criteria – 1) research institutions that are not typically considered universities or
colleges but do house a program for granting advanced degrees and 2) research institutions that
are part of a university system, are not degree-granting institutions, and do not fall under the
financial management of one of the degree-granting campuses. Our approach to these types of
research institutions is described below:
•

•

Research institutions that house a graduate degree program will be identified by reviewing
the list of accredited doctoral degree-granting institutions that are included in the list
described above but did not report research expenditures to IPEDS and are not already
included in the frame based on other criteria. We will review the websites of these
institutions for indications that they are preforming research.
Identifying research institutions within a university system that are not already included in
the survey data of a current HERD Survey institution is a little more difficult. These
institutions are not separately accredited and do not appear in HEP files or IPEDS. ICF data
collection staff will review the websites of all state-level university systems and attempt to
identify research centers that are managed separately from an academic campus.

Population Review Questionnaire
All institutions that are included in the frame and are not already considered part of the survey
population (see items 1 and 2 in the Frame Construction section) will be screened for inclusion in
survey population. A draft of the FY 2022 population review questionnaire is included in
Appendix A. Inclusion in the FY 2022 survey population will be based upon responses to
questions about FY 2021 and FY 2022 expenditures, unless those values are unavailable, in
which case, FY 2021 expenditures will be used.

Population Review Procedures
We propose two types of procedures for the population review. For typical, stand-alone degreegranting institutions, we propose to follow a standard set of procedures with form e-mail and
letters, which is described below. For institutions where we need to determine whether the
institution meets our criteria for inclusion in the population as a unit separate from a parent
institution, the population review will be conducted through individualized e-mails and phone
calls completed by experienced HERD Survey data collection staff and directed by the project
director.
Appendix B includes a proposed schedule and contacts for the standard FY 2022 population
review. If an institution responded to the questionnaire last year and the respondent was not the
president, chancellor or equivalent, we will go directly to that respondent again this year to
request information. These contacts are labeled as version 1 in latter sections. If the institution is
new to the frame this year, was a nonrespondent to the population review last year, or the
president was the respondent, then we will contact the senior administrator’s office. These
contacts are labeled as version 2 in latter sections. Version 1 and version 2 are identical except
for the recipient. A third set of contacts (version 3) will be sent to institutions where an e-mail
for the president, chancellor or equivalent cannot be found. Again, this version is very similar to
others except it is formatted as a letter with a hard copy version of the survey enclosed and the
time between contacts is longer to allow extra time for mail delivery. We expect the group of
institutions without identifiable e-mail addresses to be very small. During FY 2021, all
institutions were sent an e-mail with a population review questionnaire attached.
After two e-mails, we will contact institutions during three rounds of phone calls. During the
second and third round of phone call, we will be looking for alternate contacts at all institutions.
Aftercalls, we will send a reminder via 2-day priority mail to all institutions that have not
completed the questionnaire. The package will include a letter, a hard copy version of the
questionnaire, and a postage-paid return envelope.
After a response to the population review questionnaire is received and processed, an automated
thank-you e-mail will be sent to the school president or chancellor. The e-mail will indicate
whether the institution will be included in the FY 2022 survey population and will be copied to
the point of contact included in the questionnaire response. If eligible to participate in the HERD
survey, the e-mail also will serve as notification of the survey launch in November. Before
prelaunch of the HERD Survey, a welcome letter including a copy of the survey PDF will be sent
to institutions new to the survey. The letter will be sent by 2-day priority mail to the office of the
president, chancellor, or equivalent, with a copy sent to the designated respondent. This letter
will be described in detail in the HERD data collection plan.
Once ICF believes that no additional institutions will be responding to the population review, we
will send NCSES a list of institutions that refused to participate in the population review or did

not respond. NCSES can then decide which institutions should be included in the FY 2022
population.

Appendix A Population Review Screener

Appendix B Collection Schedule and Contacts
Contact

Date

1

Monday, 8 August
2022

2

Monday, 16 August
2022

3

Tuesday, 23 August Thursday, 25 August
2022

4

Tuesday, 6 September
- Friday, 9 September
2022
And

5

Monday, 19
September - Friday, 23
September 2022
Tuesday, 4 October
2022

Description/Message

Mode

From

Questionnaires launch email/letter
• Questionnaire PDF attached
• August 15 due date
• Version 1 to primary contact from last year
• Version 2 to senior administrator
• Version 3 to senior administrator where no
e-mail can be found
o U.S. priority mail
o printed questionnaire
o postage paid envelope
o August 22 due date
Nonresponse reminder 1
• Screener PDF attached
• August 22 due date
• Version 1 to primary contact from last year
• Version 2 senior administrator
Nonresponse reminder 2
• Version 1 for calls to primary contact from
last year
• Version 2 for calls to senior administrator
• Response needed within 1 week of calls
• Response by September 2

Email or
Priority
Mail

Michael
Gibbons of
NCSES

Email

Michael
Gibbons of
NCSES

Phone

ICF staff

Nonresponse reminder 3 and 4
• Call alternate respondents or identify new
contact
• Response needed within 1 week of calls
• Response by September 16or September
30

Phone

ICF staff

Nonresponse reminder 5
• Screener enclosed
• Postage paid envelope
• October 21 due date

Priority
Mail

Michael
Gibbons of
NCSES

Email or
Letter

Michael
Gibbons of
NCSES

Post Response Contacts for Eligible Institutions
6

As completed

Thank you for eligible institutions
• Version 1 email to senior administrator
copying designated point of contact
• Version 2 letter to senior administrator with
copy sent to designated point of contact

Contact

Date

Description/Message

Mode

From

Post Response Contacts for Ineligible Institutions
7

As completed

Thank you for ineligible institutions under
threshold
• Version 1 email to senior administrator
copying designated point of contact
• Version 2 letter to senior administrator with
copy sent to designated point of contact

Contact 1, version 1
Population Questionnaire Launch Email

Email or
Letter

Michael
Gibbons of
NCSES

To: [[email]]
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Attachment: HERD survey questionnaire PDF
Dear [[firstname]] [[lastname]]:
I am writing to request your assistance in helping the National Center for Science and Engineering
Statistics (NCSES) within the National Science Foundation (NSF) measure nationwide spending on
research and development (R&D) at colleges and universities. By answering five short questions (see
attached questionnaire), you will help us update our list of institutions for NSF's Higher Education
Research and Development (HERD) Survey. Even if your institution has no R&D, it is still very
important that we hear from you so we can remove your institution from our list.
To complete the questionnaire please 1) enter your responses into the attached file, 2) save it to your
desktop, 3) reply to this e-mail and attach your saved questionnaire.
The NSF HERD Survey is an annual survey of U.S. institutions with annual R&D expenditures of
$150,000 or more. It covers nonprofit institutions that offer an accredited bachelor’s or higher degree.
NSF is the federal agency responsible for compiling and reporting the total amount spent on R&D within
the United States from all sources of funding, both private and public. The published statistics from our
surveys are used to show the contribution of U.S. academic institutions to research. Your assistance will
help us make sure that our list of institutions performing R&D is complete and accurate. Institutions are
often included in this review because they reported having research expenses in their previous year’s
IPEDS report, which indicates they may qualify to participate in the upcoming HERD survey.
I would appreciate very much if you could return your response via e-mail by Monday, August 15, 2022.
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 1, version 2
Population Questionnaire Launch Email

To: [[adminemail]]
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Attachment: HERD survey questionnaire PDF
Dear [[adminsalutation]] [[adminlastname]]:
I am writing to request your assistance in helping the National Center for Science and Engineering
Statistics (NCSES) within the National Science Foundation (NSF) measure nationwide spending on
research and development (R&D) at colleges and universities. By answering five short questions (see
attached questionnaire), you will help us update our list of institutions for NSF's Higher Education
Research and Development (HERD) Survey. Even if your institution has no R&D, it is still very
important that we hear from you so we can remove your institution from our list.
To complete the questionnaire please 1) enter your responses into the attached file, 2) save it to your
desktop, 3) reply to this e-mail and attach your saved questionnaire.
The NSF HERD Survey is an annual survey of U.S. institutions with annual R&D expenditures of
$150,000 or more. It covers nonprofit institutions that offer an accredited bachelor’s or higher degree.
NSF is the federal agency responsible for compiling and reporting the total amount spent on R&D within
the United States from all sources of funding, both private and public. The published statistics from our
surveys are used to show the contribution of U.S. academic institutions to research. Your assistance will
help us make sure that our list of institutions performing R&D is complete and accurate. Institutions are
often included in this review because they reported having research expenses in their previous year’s
IPEDS report, which indicates they may qualify to participate in the upcoming HERD survey.
I would appreciate very much if you could return your response via e-mail by Monday, August 15, 2022.
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 1, version 3
Population Questionnaire Launch Letter
•

On HERD letterhead and sent to president or chancellor; Hard-copy of screener and postage paid
envelope included. Sent via 2-day priority mail

[[currentdate]]
[[adminfirstname]] [[adminmiddlename]] [[adminlastname]]
[[admintitle]]
[[instnameletters]]
[[adminaddr]]
[[admincity]], [[adminstate]] [[adminzip]]
Dear [[adminsalutation]] [[adminlastname]]:
I am writing to request your assistance in helping the National Center for Science and Engineering
Statistics (NCSES) within the National Science Foundation (NSF) measure nationwide spending on
research and development (R&D) at colleges and universities. By answering five short questions (see
enclosed questionnaire), you will help us update our list of institutions for NSF's Higher Education
Research and Development (HERD) Survey. Even if your institution has no R&D, it is still very
important that we hear from you so we can remove your institution from our list.
The NSF HERD Survey is an annual survey of U.S. institutions with annual R&D expenditures of
$150,000 or more. It covers nonprofit institutions that offer an accredited bachelor’s or higher degree.
NSF is the federal agency responsible for compiling and reporting the total amount spent on R&D within
the United States from all sources of funding, both private and public. The published statistics from our
surveys are used to show the contribution of U.S. academic institutions for research. Your assistance will
help us make sure that our list of institutions performing R&D is complete and accurate. Institutions are
often included in this review because they reported having research expenses in their previous year’s
IPEDS report, which indicates they may qualify to participate in the upcoming HERD survey.
I would appreciate very much if you could respond by Monday, August 22, 2022. Please return the
enclosed questionnaire in the postage-paid return envelope or scan and return to [email protected].
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Sincerely,

Michael Gibbons
National Center for Science and Engineering Statistics
National Science Foundation

Contact 2, version 1
Nonresponse Reminder 1
To: [[email]]
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Attachment: HERD survey questionnaire PDF
Dear [[firstname]] [[lastname]]:
We need your response as soon as possible to a short set of questions for the Higher Education Research
and Development Survey conducted by the National Center for Science and Engineering Statistics
(NCSES) within the National Science Foundation (NSF). Please complete and return the attached PDF
questionnaire. We would very much like to have your institution’s information so that our coverage of
academic institutions will be complete.
I would appreciate very much if you could return your response via e-mail by Monday, August 22, 2022.
Even if your institution had no R&D expenditures, we still need to hear from you. NSF is the federal
agency responsible for estimating the total amount spent on R&D within the U.S. Your institution’s
response helps us provide complete and accurate national statistics.
To complete the questionnaire please 1) enter your responses into the attached file, 2) save it to your
desktop, 3) reply to this e-mail and attach your saved questionnaire.
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 2, version 2
Nonresponse Reminder 1
To: [[adminemail]]
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Attachment: HERD survey questionnaire PDF
Dear [[adminsalutation]] [[adminlastname]]:
We need your response as soon as possible to a short set of questions for the Higher Education Research
and Development Survey conducted by the National Center for Science and Engineering Statistics
(NCSES) within the National Science Foundation (NSF). Please complete and return the attached PDF
questionnaire. We would very much like to have your institution’s information so that our coverage of
academic institutions will be complete.
I would appreciate very much if you could return your response via e-mail by Monday, August 22, 2022.
Even if your institution had no R&D expenditures, we still need to hear from you. NSF is the federal
agency responsible for estimating the total amount spent on R&D within the U.S. Your institution’s
response helps us provide complete and accurate national statistics.
To complete the questionnaire please 1) enter your responses into the attached file, 2) save it to your
desktop, 3) reply to this e-mail and attach your saved questionnaire.
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 3, version 1
Nonresponse Reminder 2
Call the office of the primary contact at each institution that has not responded to the questionnaire.
In-person
Issues to be highlighted during a phone call to a nonrespondent from data collection staff:
1. Indicate that you are calling on behalf of the National Science Foundation regarding the Higher
Education Research and Development Survey questionnaire.
2. Confirm receipt of the Nonresponse Reminder questionnaire e-mail/letter.
3. If the contact does not have a copy of the e-mail, verify their e-mail address, and resend the e-mail.
4. If the letter was not received ask if there is an e-mail, we can send the letter to expedite the process. If
not, then confirm the mailing address and resend the letter with attached population review
questionnaire or ask if they could answer the questions via phone.
5. Inform the contact that NSF needs a response by


September 2 (nonresponse reminder 2)

6. Ask if the questionnaire was forwarded to another office and if they can follow up on the status of the
institution’s response.
7. If the contact indicates that they know they do or do not have expenditures, you can take a response
over the phone. Just confirm that they are thinking about externally and internally sponsored R&D in
all field of study including non-science and engineering fields.

Leaving a message
1. If the primary contact’s office cannot be reached, leave a voicemail identifying yourself and the
survey, the purpose of the call, the date of the e-mail/letter referenced, and the action the respondent
must take.
Voicemail Example: “Hello my name is [[survey staff]], and I’m calling on behalf of the National
Science Foundation about the Higher Education R&D Survey questionnaire. Please call us at 866936-9376 and let us know when you will be able to complete the brief five question survey that
was e-mailed to you on XXXX (or that was mailed to you on XXXX). If you have any questions
about the survey or need us to resend survey information, give us a call.”
A similar message, with needed revisions, can be left with an administrative assistant or coworker.
2. During a call cycle, typically a week, only one message should be left, but continue to try and contact
respondents at different times of day throughout the week-long cycle.

Contact 3, version 2
Nonresponse Reminder 2
Call the office of the senior administrator at each institution that has not responded to the questionnaire.
In-person
Issues to be highlighted during a phone call to a nonrespondent from data collection staff:
1. Indicate that you are calling on behalf of the National Science Foundation regarding the Higher
Education Research and Development Survey questionnaire.
2. Confirm receipt of the questionnaire Nonresponse e-mail/letter. You do not speak directly to the
president/chancellor. You can speak to their assistant or whoever answers the phone (e.g., “I’m trying
to confirm whether Dr. Jones received a short survey we sent to her on …”)
•
•
•

If the contact does not have a copy of the e-mail, verify their e-mail address, and resend the email.
If the letter was not received ask if there is an e-mail, we can send the letter to expedite the
process. If not, then confirm the mailing address and resend the letter with attached population
review questionnaire or ask if they could answer the questions via phone.
You can also use this as an opportunity to ask if there is someone else the survey should be sent
to.

3. Inform the contact that NSF needs a response by


September 2 (nonresponse reminder 2)

4. Ask if the questionnaire was forwarded to another office and if they can follow up on the status of the
institution’s response.
5. If the contact indicates that they know they do or do not have expenditures, you can take a response
over the phone. Just confirm that they are thinking about externally and internally sponsored R&D in
all field of study including non-science and engineering fields.
6. Ask the respondent if he/she has any questions and let them know that if they have any questions in
the future, they can send an email to [email protected] or call you toll free at 866-936-9376.
Leaving a message
1. If the senior administrator’s office cannot be reached leave a voicemail identifying yourself and the
survey, the purpose of the call, the date of the e-mail/letter referenced, and the action the respondent
must take.
Voicemail Example: “Hello my name is [[survey staff]], and I’m calling on behalf of the National
Science Foundation about the Higher Education R&D Survey questionnaire. Please call us at 866936-9376 and let us know when you will be able to complete the brief five question survey that
was e-mailed to you on XXXX (or that was mailed to you on XXX). If you have any questions
about the survey or need us to resend survey information, give us a call.”

A similar message, with needed revisions, can be left with an administrative assistant or coworker.
2. During a call cycle, typically a week, only one message should be left, but continue to try and contact
respondents at different times of day throughout the week-long cycle.

Contacts 3 and 4, version 1
Nonresponse Reminder 3 and 4
Call the office of an alternate contact identified on the institution’s HERD event log screen from a
previous year or individuals identified on the institution’s website for each institution that has not
responded to the questionnaire.
In-person
Issues to be highlighted during a phone call to identify a new contact from data collection staff:
1. Indicate that you are calling on behalf of the National Science Foundation regarding the Higher
Education Research and Development Survey questionnaire, which was sent to XXX on XXXX.
2. Explain the purpose of the survey and content of questionnaire. Ask if they would be the appropriate
person to respond or is there someone, they suggest we contact.
o
3.

If yes, confirm e-mail address and phone number and send contact 1 with revised due date
and PDF questionnaire.

Inform the contact that NSF needs a response by


September 16 (nonresponse reminder 3)



September 30 (nonresponse reminder 4)

Leaving a message
1. If the alternate contact’s office cannot be reached, leave a voicemail identifying yourself and the
survey, the purpose of the call, and the action the alternate contact must take.
Voicemail Example: “Hello my name is [[survey staff]], and I’m calling on behalf of the National
Science Foundation about the Higher Education R&D Survey questionnaire. I have been trying to
reach XXX to answer five questions about your institution’s research and development
expenditures. Please call us at 866-936-9376 and I will be happy to answer any questions you
have about the questionnaire or our request.”
A similar message, with needed revisions, can be left with an administrative assistant or coworker.
2. During a call cycle, typically a week, only one message should be left, but continue to try and contact
respondents at different times of day throughout the week-long cycle.

Contact 5
Nonresponse Reminder 5
•

On HERD letterhead and sent to president or chancellor; Hard-copy of screener and postage paid
envelope included. Sent via 2-day priority mail

[[currentdate]]
[[adminfirstname]] [[adminmiddlename]] [[adminlastname]]
[[admintitle]]
[[instnameletters]]
[[adminaddr]]
[[admincity]], [[adminstate]] [[adminzip]]
Dear [[adminsalutation]] [[adminlastname]]:
I am writing to request your assistance in helping the National Center for Science and Engineering
Statistics (NCSES) within the National Science Foundation (NSF) measure nationwide spending on
research and development (R&D) at colleges and universities. By answering five short questions (see
enclosed questionnaire), you will help us update our list of institutions for NSF's Higher Education
Research and Development (HERD) Survey. Even if your institution has no R&D, it is still very
important that we hear from you so we can remove your institution from our list.
The NSF HERD Survey is an annual survey of U.S. institutions with annual R&D expenditures of
$150,000 or more. It covers nonprofit institutions that offer an accredited bachelor’s or higher degree.
NSF is the federal agency responsible for compiling and reporting the total amount spent on R&D within
the United States from all sources of funding, both private and public. The published statistics from our
surveys are used to show the contribution of U.S. academic institutions for research. Your assistance will
help us make sure that our list of institutions performing R&D is complete and accurate. Institutions are
often included in this review because they reported having research expenses in their previous year’s
IPEDS report, which indicates they may qualify to participate in the upcoming HERD survey.
I would appreciate very much if you could respond by Friday, October 21, 2022. Please return the
enclosed questionnaire in the postage-paid return envelope or scan and return to [email protected].
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Sincerely,

Michael Gibbons
National Center for Science and Engineering Statistics
National Science Foundation

Contact 6, version 1
Thank you to Eligible Institutions (Institutions reporting $150,000 or more)
To: [[adminemail]]
CC: Designated contact (if provided)
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Dear [[adminsalutation]] [[adminlastname]]:
On behalf of the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF), I want to thank [[instnameletters]] for participating in the institution update
for the Higher Education Research and Development (HERD) Survey. Based on the information provided
about FY 2021 and FY 2022 R&D expenditures, your institution will be included in the FY 2022 HERD
Survey. We will send [[firstname]] [[lastname]] information on accessing the survey website when the
survey begins for all institutions in November.
If you have questions in the meantime, please do not hesitate to contact me at
[email protected] or 703-292-4590.
Thank you very much for your help with this effort.
Michael Gibbons
Project Officer
Higher Education Research and Development Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 6, version 2
Thank You to Eligible Institutions (Institutions reporting $150,000 or more)
On HERD Letterhead
[[currentdate]]
[[adminfirstname]] [[adminmiddlename]] [[adminlastname]]
[[admintitle]]
[[instnameletters]]
[[adminaddr]]
[[admincity]], [[adminstate]] [[adminzip]]
Dear [[adminsalutation]] [[adminlastname]]:
On behalf of the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF), I want to thank [[instnameletters]] for participating in the institution update
for the Higher Education Research and Development Survey. Based on the information you provided
about FY 2021 and FY 2022 R&D expenditures, your institution is now included in the FY 2021 survey.
Before the survey opens, our survey contractor, ICF, will send a copy of the survey to [[firstname]]
[[lastname]]. Information on accessing the survey website will be sent one week before the survey begins
for all institutions in November. The survey deadline is January 31, 2023.
If you have any questions, please contact our survey contractor, ICF, at [email protected] or call
toll-free 866-936-9376.
Thank you for your help with this national effort.
Sincerely,

Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation
Cc: [[firstname]] [[lastname]]

Contact 7, version 1
Thank You E-mail for ineligible institutions (Institutions reporting less than $150,000)
To: [[adminemail]]
CC: Designated contact (if provided)
From: NSF Higher Education R&D Survey
Re: NSF Higher Education R&D Review ([[inst_id]])
Dear [[adminsalutation]] [[adminlastname]]:
On behalf of the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF), I want to thank [[instnameletters]] for participating in the institution update
for the Higher Education Research and Development Survey. We appreciate your help in providing
current information on your institution’s R&D activity. Based on the information you provided about FY
2021 and FY 2022 R&D expenditures, your institution will not be included in the FY 2022 Higher
Education R&D Survey.
If you have questions, please contact me at [email protected] or call me at 703-292-4590.
Thank you again for your cooperation in providing this important information.
Sincerely,
Michael Gibbons
Project Officer, Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation

Contact 7, version 2
Thank You Letter for ineligible institutions (Institutions reporting less than $150,000)
On HERD Letterhead
[[currentdate]]
[[adminfirstname]] [[adminmiddlename]] [[adminlastname]]
[[admintitle]]
[[instnameletters]]
[[adminaddr]]
[[admincity]], [[adminstate]] [[adminzip]]
Dear [[adminsalutation]] [[adminlastname]]:
On behalf of the National Center for Science and Engineering Statistics (NCSES) within the National
Science Foundation (NSF), I want to thank [[instnameletters]] for participating in the institution update
for the Higher Education Research and Development Survey. We appreciate the update on the current
status of your institution’s R&D activity. Based on the information you provided about FY 2021 and FY
2022 R&D expenditures, your institution will not be included in the FY 2022 survey.
If you have questions please contact me at [email protected], or call me at 703-292-4590.
Thank you for your help with this national effort.
Sincerely,

Michael Gibbons
Project Officer
Higher Education R&D Survey
National Center for Science and Engineering Statistics
National Science Foundation
Cc: [[firstname]] [[lastname]]