Change Order Accounting and
Notification of Changes; FAR Sections Affected: 52.243-4, 52.243-6,
52.243-7
Extension without change of a currently approved collection
No
Regular
06/28/2022
Requested
Previously Approved
36 Months From Approved
10/31/2022
9,240
17,215
9,240
17,215
545,160
946,825
Contractors must submit to comply with
the Federal Acquisition Regulation (FAR) part 43 requirements as
stated in the following clauses: a. 52.243-4, Changes. For
acquisitions for dismantling, demolition, or removal of
improvements; and fixed-price construction contracts that exceed
the simplified acquisition threshold (SAT), the contractor must
assert its right to an adjustment under this clause within 30 days
after receipt of a written change order or the furnishing of a
written notice, by submitting to the contracting officer a written
statement describing the general nature and amount of proposal,
unless this period is extended by the Government. The written
notice covers any other written or oral order (which includes
direction, instruction, interpretation, or determination) from the
contracting officer that causes a change. The contractor gives the
contracting officer written notice stating (1) the date,
circumstances, and source of the order and (2) that the contractor
regards the order as a change order. The statement of proposal for
adjustment may be included in the written notice. b. 52.243-6,
Change Order Accounting. The contracting officer may require change
order accounting whenever the estimated cost of a change or series
of related changes exceeds $100,000. The contractor, for each
change or series of related changes, shall maintain separate
accounts, by job order or other suitable accounting procedure, of
all incurred segregable, direct costs (less allocable credits) of
work, both changed and not changed, allocable to the change. The
contractor shall maintain these accounts until the parties agree to
an equitable adjustment or the matter is conclusively disposed of
under the Disputes clause. This requirement is necessary in order
to be able to account properly for costs associated with changes in
supply and research and development (R&D) contracts of
significant technical complexity, if numerous changes are
anticipated, or construction contracts if deemed appropriate by the
contracting officer. c. 52.243-7, Notification of Changes. The
clause is available for use primarily in negotiated R&D or
supply contracts for the acquisition of major weapon systems or
principal subsystems. If the contract amount is expected to be less
than $1,000,000, the clause shall not be used, unless the
contracting officer anticipates that situations will arise that may
result in a contractor alleging that the Government has effected
changes other than those identified as such in writing and signed
by the contracting officer. The contractor shall notify the
Administrative Contracting Officer in writing if the contractor
identifies any Government conduct (including actions, inactions,
and written or oral communications) that the contractor regards as
a change to the contract terms and conditions. This excludes
changes identified as such in writing and signed by the contracting
officer. On the basis of the most accurate information available to
the contractor, the notice shall state— (1) The date, nature, and
circumstances of the conduct regarded as a change; (2) The name,
function, and activity of each Government individual and Contractor
official or employee involved in or knowledgeable about such
conduct; (3) The identification of any documents and the substance
of any oral communication involved in such conduct; (4) In the
instance of alleged acceleration of scheduled performance or
delivery, the basis upon which it arose; (5) The particular
elements of contract performance for which the Contractor may seek
an equitable adjustment under this clause; (6) The Contractor's
estimate of the time by which the Government must respond to the
Contractor's notice to minimize cost, delay or disruption of
performance.
This extension includes updates
to the burden as follows: • Current Data and Information. The
estimated number of respondents and responses per year is based on
FPDS data for the five most recent fiscal years (2017 through
2021). The parameters for data pulled from FPDS for each clause is
consistent with the prescription, which may have resulted in
changes to the number of respondents and average contracts per
respondent for the individual burden estimates. • FAR 52.243-6,
Change Order Accounting. This extension recognizes that the burden
under this clause is only for recordkeeping. There is no reporting
burden associated with this clause. • The estimated cost to the
public and to the Government was updated based on use of calendar
year 2022 OPM GS wage rates for the rest of the United States.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
9000-0026 Supporting Statement 06.22.2022.docx
Changes