Change Order Accounting and
Notification of Changes; FAR Sections Affected: 52.243-1, 52.243-2,
52.243-3, 52.243-4, 52.243-6 and 52.243-7
Extension without change of a currently approved collection
No
Regular
07/03/2025
Requested
Previously Approved
36 Months From Approved
08/31/2025
11,532
9,240
11,532
9,240
818,772
545,160
To comply with the FAR part 43
requirements, contractors must submit: FAR 52.243-1,
Changes—Fixed-Price, 52.243-2 Changes—Cost-Reimbursement, and
52.243-3 Changes—Time-and-Materials or Labor-Hours. Contractors are
required to assert their right to an adjustment under these clauses
within 30 days after receiving a written change order from the
contracting officer. FAR 52.243-4, Changes. For acquisitions for
dismantling, demolition, or removal of improvements; and
fixed-price construction contracts that exceed the simplified
acquisition threshold (SAT), the contractor must assert its right
to an adjustment under this clause within 30 days after receipt of
a written change order or the furnishing of a written notice, by
submitting to the contracting officer a written statement
describing the general nature and amount of proposal, unless this
period is extended by the Government. The written notice covers any
other written or oral order (which includes direction, instruction,
interpretation, or determination) from the contracting officer that
causes a change. The contractor gives the contracting officer
written notice stating (1) the date, circumstances, and source of
the order and (2) that the contractor regards the order as a change
order. The statement of proposal for adjustment may be included in
the written notice. FAR 52.243-6, Change Order Accounting. The
contracting officer may require change order accounting whenever
the estimated cost of a change or series of related changes exceeds
$100,000. The contractor, for each change or series of related
changes, shall maintain separate accounts, by job order or other
suitable accounting procedure, of all incurred segregable, direct
costs (less allocable credits) of work, both changed and not
changed, allocable to the change. The contractor shall maintain
these accounts until the parties agree to an equitable adjustment
or the matter is conclusively disposed of under the Disputes
clause. This requirement is necessary in order to account properly
for costs associated with changes in supply and research and
development (R&D) contracts of significant technical
complexity, if numerous changes are anticipated, or construction
contracts if deemed appropriate by the contracting officer. FAR
52.243-7, Notification of Changes. The clause is available for use
primarily in negotiated R&D or supply contracts for the
acquisition of major weapon systems or principal subsystems. If the
contract amount is expected to be less than $1,000,000, the clause
shall not be used, unless the contracting officer anticipates that
situations will arise that may result in a contractor alleging that
the Government has effected changes other than those identified as
such in writing and signed by the contracting officer. The
contractor shall notify the Administrative Contracting Officer in
writing if the contractor identifies any Government conduct
(including actions, inactions, and written or oral communications)
that the contractor regards as a change to the contract terms and
conditions. This excludes changes identified as such in writing and
signed by the contracting officer. Based on the most accurate
information available to the contractor, the notice shall state—
(1) The date, nature, and circumstances of the conduct regarded as
a change; (2) The name, function, and activity of each Government
individual and Contractor official or employee involved in or
knowledgeable about such conduct; (3) The identification of any
documents and the substance of any oral communication involved in
such conduct; (4) In the instance of alleged acceleration of
scheduled performance or delivery, the basis upon which it arose;
(5) The particular elements of contract performance for which the
Contractor may seek an equitable adjustment under this clause (6)
The Contractor's estimate of the time by which the Government must
respond to the Contractor's notice to minimize cost, delay or
disruption of performance.
Adjustments are made to the
public and Government burden estimates based on the following: ●
Use of FPDS data for fiscal years 2022 through 2024 ● Use of
calendar year 2025 OPM GS wage rates for the rest of the United
States ● The estimated number of respondents and annual responses
includes change order modifications under fixed-price,
cost-reimbursement, time-and-materials and labor-hours
contracts.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
9000-0026 PRA Supporting Statement Part A 6.17.25.docx
Changes-Fixed-Price, Changes-Cost-Reimbursement, and Changes-Time-and-Materials or Labor-Hours