ICR Supporting Statement B - DEIA Survey

SUPPORTING STATEMENT – B
REQUEST FOR APPROVAL UNDER
THE PAPERWORK REDUCTION ACT AND 5 CFR 1320
Collection Title: Diversity, Equity, Inclusion, and Accessibility Survey
PART B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS
1. Describe the potential respondent universe and any sampling or other respondent selection
methods to be used. Data on the number of entities in the universe covered by the collection
and in the corresponding sample are to be provided in tabular form for the universe as a whole
and for each of the strata in the proposed sample. Indicate expected response rates for the
collection as a whole. If the collection had been conducted previously, include the actual
response rate achieved during the last collection.
The survey will be sent to all Direct Hire and non-Direct Hire staff who have a usaid.gov e-mail
address of approximately 11,000 people. The expected response rate we anticipate is 30-40 percent.
2.

Describe the procedures for the collection of information, including:

A copy of the DEIA Survey will be created using the Qualtrics Platform. The survey will be set up so
that participants remain anonymous. However, the survey will collect data on staff type such that the
results from different categories of staff can be analyzed separately. The survey will be distributed
via a link in the survey launch communications. Once the survey is closed, the data can be exported
via an excel document or csv file for analysis and data visualization.
3. Describe methods to maximize response rates and to deal with issues of nonresponse. The
accuracy and reliability of information collected must be shown to be adequate for intended
uses. For collections based on sampling, a special justification must be provided for any
collection that will not yield "reliable" data that can be generalized to the universe studied.
We will conduct a DEIA Survey awareness campaign and send out prenotification communications
detailing the survey background, purpose, and intended audience ahead of survey launch. We will
then send communications including the Qualtrics survey link once we launch the survey. Lastly, we
will send two reminder communications to those who did not respond at the first opportunity during
the response collection period at the 7-day mark one and a final reminder at the 13-day mark before
the survey is set to be closed.
4. Describe any tests of procedures or methods to be undertaken. Testing is encouraged as an
effective means of refining collections of information to minimize burden and improve utility.
Tests must be approved if they call for answers to identical questions from 10 or more
respondents. A proposed test or set of test may be submitted for approval separately or in
combination with the main collection of information.
A sample population of nine individuals was gathered to complete a user experience test during
survey development.

5. Provide the name and telephone number of individuals consulted on statistical aspects of
the design and the name of the agency unit, contractors, grantees, or other person(s) who will
actually collect or analyze the information for the agency.

Contractor (Deloitte Consulting):
Maria Demeke, Project Leadership
[email protected]
Angela Wooten, Project Manager
[email protected]
Neneh Diallo, Chief Diversity Officer
Office of the Chief DEIA Officer
[email protected] | 202-712-1703
Dr. Clifton Kenon, Chief
People, Workplace, and Culture, Office of the Chief DEIA Officer
[email protected] | 202-712-5149
Kiona Owens, Global DEIA Advisor
People, Workplace, and Culture, Office of the Chief DEIA Officer
[email protected] | 571-215-2210