Science, Technology, Engineering, and Mathematics Talent Expansion Program (STEP) Monitoring System

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Education and Human Resources Program Monitoring Data Collections

Science, Technology, Engineering, and Mathematics Talent Expansion Program (STEP) Monitoring System

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Attachment G1


Science, Technology, Engineering, and Mathematics Talent Expansion Program (STEP)

Monitoring System


Table of Contents



STEP: Crosswalk


Common

Collection

Categories



Questions

Staff and Project Participant Characteristics1

Project Implementation

Characteristics2

Project Outputs3

1. Your Contact Information




Principal Investigator (PI)/Institution Leader (IL)




First Name

X



Middle Initial

X



Last Name

X



Title (Miss/Ms./Mr./Dr./Prof./etc.)

X



Institution Address 1

X



Institution Address 2

X



City

X



State

X



ZIP Code

X



Phone Number and Extension

X



Fax Number

X



E-mail Address

X



STEP Project Web Site Address

X



Person Completing the Survey




First Name

X



Middle Initial

X



Last Name

X



Title (Miss/Ms./Mr./Dr./Prof./etc.)

X



Phone Number and Extension

X



Fax Number

X



E-mail Address

X



Additional Contacts




First Name

X



Last Name

X



E-mail Address

X



2. Institution Definitions




What cutoff date does your institution use to determine total undergraduate enrollment? (month/day/year)

X



Why is this date used?

X



Have the criteria for setting this date changed since last year? (Yes/No)

X



Total undergraduate enrollment (according to the cutoff date indicated in your answer to question 2.1)

X



How does your institution define a full-time equivalent (FTE) undergraduate student?

X



Has this definition changed since last year? (Yes/No)

X



How does your institution calculate undergraduate FTE enrollment?

X



Has this formula changed since last year? (Yes/No)

X



Total undergraduate FTE enrollment according to the cutoff date indicated in your answer to question 2.1:

X



What are your institution’s requirements for selecting a major? [4-year institutions]/What are your institution’s requirements for considering a student a STEM major (or your institution’s equivalent classification)? [2-year institutions]

X



Have these criteria changed since last year? (Yes/No)

X



3. Student Demographics




STEM Disciplines offered at [INSERT INSTITUTION NAME]

Please indicate the STEM disciplines in which [INSERT INSTITUTION NAME] offers majors/degrees. [If you are unable to classify our data by these disciplines, try the alternative list of categories. (2-year institutions only)] A list of STEM discipline classifications is available in the online crosswalk.


Standard List

Agricultural Science

Biological Sciences

Chemistry

Computer Science

Engineering

Environmental Science

Geosciences

Mathematics

Physics/Astronomy

Psychology

Undeclared

Non-STEM


Alternative List [2-year institutions only]

Engineering

Mathematics

Science

Undeclared

Non-STEM

X

X


Majors

Please enter the number of students who have completed the requirements necessary to be officially recognized by your institution as majoring in [INSERT DISCIPLINE] (or your institution’s equivalent classification) (2-year institutions only) as of the cutoff date indicated in your answer to question 2.1.


Majors – Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Majors – Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total [INSERT DISCIPLINE] Majors (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)



X

Degrees Granted

Please enter the number of students granted associate’s degrees (2-year institutions)/bachelor’s degrees (4-year institutions) in [INSERT DISCIPLINE] by ethnicity, race, and gender during the reporting period July 1, 20XX – June 30, 20XX.


Associate’s [2-year institutions]/ Bachelor’s [4-year institutions] degrees granted to Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Associate’s [2-year institutions]/ Bachelor’s [4-year institutions] degrees granted to Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total Associate’s (2-year institutions)/Bachelor’s (4-year institutions) degrees granted in [INSERT DISCIPLINE] (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)



X

Transfers to 4-Year Institutions [2-year institutions only]

Please enter the number of [INSERT DISCIPLINES] majors transferring to 4-year institutions during the reporting period July 1, 20XX – June 30, 20XX by ethnicity, race, and gender. (U.S. citizens and permanent residents only.)


Transfers to 4-year institutions by Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Transfers to 4- year institutions by Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total Transfers to 4-year institutions by[INSERT DISCIPLINE] majors (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)



X

4. Strategies and Activities




Title of strategy/activity


X


Status (Planned/Implemented/Discontinued)


X


Which of the following best describes the strategy/activity? (check all that apply):

Precollege Development

Undergraduate Student Academic Development

Undergraduate Student Professional Development

Faculty Development

Curriculum Development

Linkages with Community Colleges

Other (please specify):


X


Were any of the following student groups specifically targeted by this strategy/activity? (check any that apply):

Underrepresented Minority Students

Female Students

At-Risk Students (please define):


X


Brief description of strategy/activity:


X


Number of undergraduate students participating in this strategy/activity:


X

X

Number of high school students (juniors and seniors only) participating in this strategy/activity:


X

X

Indications that this strategy/activity will increase the number of STEM graduates (or STEM majors transferring to 4-year institutions [2-year institutions only]):



X

Describe any challenges in implementing this strategy/activity:


X


5. Challenges




Title of challenge


X


Brief description of challenge


X


6. Other Influences




Description of influences:


X


7. Student Participation




Since some of your strategies/activities will service the same students multiple times, please estimate

How many distinct undergraduate students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX, as described in section 4


How many distinct high school students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX, as described in section 4


X

X

How many distinct undergraduate students received direct funding under your STEP grant between July 1, 20XX – June 30, 20XX? This would include being paid to be a tutor, mentor, or intern; receiving a scholarship or stipend; and being paid to assist with STEP strategies/activities.


X

X

For what types of efforts were undergraduate students funded between July 1, 20XX – June 30 20XX?

Payment for tutoring

Payment for mentoring

Paid internships/research experiences

Scholarships/stipends

Payment for assisting with STEP strategies/activities

Other (please specify):


X

X


STEP: Number of Respondents, Frequency of Response, and Annual Hour Burden


The estimated average number of annual respondents is 25, with an estimated average annual response burden of 500 hours. The Web-based data collection is an annual activity of the STEP program. Data are collected from each lead institution and its corresponding partner institution(s); the respondents are award PIs (for lead institutions) and institution leaders (for partner institutions). No new awards will be added to the population, so the number of respondents will decline over time. The estimated average annual hour burden per respondent was determined using the burden information reported by respondents for the last two collection cycles.


The burden estimate is outlined below:


Respondent Type

Estimated Average Annual No. of Respondents

Estimated Average Annual Burden Hours Per Respondent

Estimated Annual Burden Hour Total

PIs/institution leaders

25

20

500

Total

25

 

500


STEP: Hour Burden Estimates by Each Form and Aggregate Hour Burdens


There is only one form with slight wording differences for 2-year institutions and for 4-year institutions. This form accounts for the entire annual response burden of 500 hours. The annual burden by form was calculated as follows:


Form Type

Respondent Type

No. of Respondents

Burden Hours Per Respondent

Total Burden Hours

STEP data collection form

PIs/institution leaders

25

20

500

Total

 

25

 

500


STEP: Estimates of Annualized Cost to Respondents for the Hour Burdens


The overall annualized cost to the respondents is estimated to be $23,000. The following table shows the annualized estimates of costs to PI/institution leader respondents, who are generally university professors. The estimated hourly rate is based on a report from the American Association of University Professors, “The Annual Report on the Economic Status of the Profession, 2017–18,” Survey Report Table 1. According to this report, the average salary across all academic ranks and across all types of doctoral-granting institutions (public, private-independent, religiously affiliated) was $95,176. When divided by the number of standard annual work hours (2,080), this calculates to approximately $46 per hour.


Respondent Type

No. of Respondents

Burden Hours Per Respondent

Average Hourly Rate

Estimated Annual Cost

PIs/institution leaders

25

20

$46

$23,000

Total

25

 

 

$23,000


STEP: Estimates of Costs to the Federal Government


Computing the annualized cost to NSF for the STEP data collection was done by taking the projected budget for the next three years and calculating the cost for each of the following operational activities involved in producing, maintaining, and conducting the STEP data collection:


Operational Activities

Cost Over Three Years

System Development (includes initial development of the database and Web-based application, and later changes requested by the program, e.g., increased reporting tools, additional validations)

$101,041

System Maintenance, Updates, and Technical Support (the system requires updates each year before opening the collection; maintenance is required to keep the system current with technology, e.g., database servers, operating systems)

$181,874

Data Collection Opening and Support (e.g., online and telephone support to respondents and contacting respondents to encourage completion of the questions), Reporting (as defined by DUE), and Follow-up Activities (e.g., providing data to other consultants)

$121,249

Three-Year Total for All Operational Activities

$404,165


The annualized cost was computed as one-third of the total three-year costs; thus, the annualized cost to NSF for the STEP data collection is $134,722.


STEP: Questions


1. Your Contact Information

Principal Investigator (PI)/Institution Leader (IL)

First Name

Middle Initial

Last Name

Title (Miss/Ms./Mr./Dr./Prof./etc.)

Institution Address 1

Institution Address 2

City

State

ZIP Code

Phone Number and Extension

Fax Number

E-mail Address

STEP Project Web Site Address

Person Completing the Survey

First Name

Middle Initial

Last Name

Title (Miss/Ms./Mr./Dr./Prof./etc.)

Phone Number and Extension

Fax Number

E-mail Address

Additional Contacts

First Name

Last Name

E-mail Address

2. Institution Definitions

What cutoff date does your institution use to determine total undergraduate enrollment? (month/day/year)

Why is this date used?

Have the criteria for setting this date changed since last year? (Yes/No)

Total undergraduate enrollment (according to the cutoff date indicated in your answer to question 2.1)

How does your institution define a full-time equivalent (FTE) undergraduate student?

Has this definition changed since last year? (Yes/No)

How does your institution calculate undergraduate FTE enrollment?

Has this formula changed since last year? (Yes/No)

Total undergraduate FTE enrollment according to the cutoff date indicated in your answer to question 2.1:

What are your institution’s requirements for selecting a major? [4-year institutions]/What are your institution’s requirements for considering a student a STEM major (or your institution’s equivalent classification)? [2-year institutions]

Have these criteria changed since last year? (Yes/No)

3. Student Demographics

STEM Disciplines offered at [INSERT INSTITUTION NAME]

Please indicate the STEM disciplines in which [INSERT INSTITUTION NAME] offers majors/degrees. [If you are unable to classify our data by these disciplines, try the alternative list of categories. (2-year institutions only)] A list of STEM discipline classifications is available in the online crosswalk.


Standard List

Agricultural Science

Biological Sciences

Chemistry

Computer Science

Engineering

Environmental Science

Geosciences

Mathematics

Physics/Astronomy

Psychology

Undeclared

Non-STEM


Alternative List [2-year institutions only]

Engineering

Mathematics

Science

Undeclared

Non-STEM

Majors

Please enter the number of students who have completed the requirements necessary to be officially recognized by your institution as majoring in [INSERT DISCIPLINE] (or your institution’s equivalent classification) (2-year institutions only) as of the cutoff date indicated in your answer to question 2.1.


Majors – Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Majors – Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total [INSERT DISCIPLINE] Majors (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)

Degrees Granted

Please enter the number of students granted associate’s degrees (2-year institutions)/bachelor’s degrees (4-year institutions) in [INSERT DISCIPLINE] by ethnicity, race, and gender during the reporting period July 1, 20XX – June 30, 20XX.


Associate’s [2-year institutions]/ Bachelor’s [4-year institutions] degrees granted to Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Associate’s [2-year institutions]/ Bachelor’s [4-year institutions] degrees granted to Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total Associate’s (2-year institutions)/Bachelor’s (4-year institutions) degrees granted in [INSERT DISCIPLINE] (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)

Transfers to 4-Year Institutions [2-year institutions only]

Please enter the number of [INSERT DISCIPLINES] majors transferring to 4-year institutions during the reporting period July 1, 20XX – June 30, 20XX by ethnicity, race, and gender. (U.S. citizens and permanent residents only.)


Transfers to 4-year institutions by Not Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Not Hispanic or Latino (read-only)


Transfers to 4- year institutions by Hispanic or Latino students

Race(s)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

More Than One Race Reported (Count students reporting two or more race categories where at least one of the reported categories is: American Indian or Alaska Native, Black or African American, or Native Hawaiian or Other Pacific Islander.)

More Than One Race Reported (Asian & White) (Count students reporting both Asian and White, but no other race.)

Race Not Reported or Unknown

Auto-Total Hispanic or Latino (read-only)


Neither Ethnicity nor Race Reported

Auto-Total Transfers to 4-year institutions by[INSERT DISCIPLINE] majors (read-only)


Male

Female

Gender Not Reported

Auto-Total (Read-Only)

4. Strategies and Activities

Title of strategy/activity

Status (Planned/Implemented/Discontinued)

Which of the following best describes the strategy/activity? (check all that apply):

Precollege Development

Undergraduate Student Academic Development

Undergraduate Student Professional Development

Faculty Development

Curriculum Development

Linkages with Community Colleges

Other (please specify):

Were any of the following student groups specifically targeted by this strategy/activity? (check any that apply):

Underrepresented Minority Students

Female Students

At-Risk Students (please define):

Brief description of strategy/activity:

Number of undergraduate students participating in this strategy/activity:

Number of high school students (juniors and seniors only) participating in this strategy/activity:

Indications that this strategy/activity will increase the number of STEM graduates (or STEM majors transferring to 4-year institutions [2-year institutions only]):

Describe any challenges in implementing this strategy/activity:

5. Challenges

Title of challenge

Brief description of challenge

6. Other Influences

Description of influences:

7. Student Participation

Since some of your strategies/activities will service the same students multiple times, please estimate

How many distinct undergraduate students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX, as described in section 4


How many distinct high school students participated in the strategies/activities carried out under your STEP grant between July 1, 20XX – June 30, 20XX, as described in section 4

How many distinct undergraduate students received direct funding under your STEP grant between July 1, 20XX – June 30, 20XX? This would include being paid to be a tutor, mentor, or intern; receiving a scholarship or stipend; and being paid to assist with STEP strategies/activities.

For what types of efforts were undergraduate students funded between July 1, 20XX – June 30 20XX?

Payment for tutoring

Payment for mentoring

Paid internships/research experiences

Scholarships/stipends

Payment for assisting with STEP strategies/activities

Other (please specify):


1 Elements of these characteristics include name, address, date of birth, gender, ethnicity, race, disability status, class, major, grade point average, yearly fellowship or stipend amount, and project role.

2 Elements of these characteristics include sources and amount of funds, fellowships, scholarships, traineeships, partnerships, training, and research methods.

3 Elements of these characteristics include research findings, publications, presentations, degrees granted, and educational materials.

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