States - Weekly NMI Implementation

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Attachment 5: Core Data
Label/Short Name

Description

Notification ID
Receiving Application

The unique identifier for the notification record
CDC's PHIN Common Data Store (CDS) is the Receiving
Application for this message.
First instance is the reference to the structural
specification used to validate the message.

Message Profile ID

CDC Priority (Legacy)
Value Set Code. Search in PHIN VADS
using the following link
(https://phinvads.cdc.gov/vads/SearchH
ome.action)

CDC Priority (New)

Second instance is the reference to the PHIN Message
Mapping Guide from which the content is derived.
Local Subject ID
Subject Name Type

The local ID of the subject/entity.
Name is not requested by the program, but the Patient PHVS_NameType_HL7_2x
Name field is required to be populated for the HL7
message to be valid. Have adopted the HL7
convention for processing a field where the name has
been removed for de-identification purposes.
Current US Resident
Does the subject currently reside in the USA?
PHVS_YesNoUnknown_CDC
Foreign Resident
PHVS_YesNoUnknown_CDC
Is the subject a Foreign Resident? Refer to CSTE
position statement 11-SI-04 for more information:
http://www.cste.org/ps2011/11-SI-04.pdf
Immediate National Notifiable Condition Does this case meet the criteria for immediate
PHVS_YesNoUnknown_CDC
(extremely urgent or urgent) notification to CDC? Refer
to the CSTE list of NNC at the following link:
http://www.cste.org/dnn/LinkClick.aspx?
fileticket=A5oAgCiPNT0%3d&tabid=36&mid=1496
Local Record ID
Sending system-assigned local ID of the case
investigation with which the subject is associated.
Subject Type
PHVS_NotificationSectionHeader_CDC
Type of subject for the notification. "Person,"
"Place/Location," or "Non-Person Living Subject" are
the appropriate subject types for Notifications to CDC.
Notification Type

Date First Electronically Submitted

Date of Report

Notification Result Status
Condition Code
Birth Date
Country of Birth
Subject’s Sex
Race Category
Country of Usual Residence

Subject Address County
Subject Address State
Subject Address ZIP Code
Ethnic Group Code
Reporting State
Reporting County
National Reporting Jurisdiction
Jurisdiction Code
Date of Report/Referral

Reporting Source Type Code
Reporting Source ZIP Code
Earliest Date Reported to County
Earliest Date Reported to State
Hospitalized
Admission Date
Discharge Date
Duration of hospital stay in days
Diagnosis Date
Date of Illness Onset

Illness End Date
Illness Duration
Illness Duration Units
Subject Died
Deceased Date

Case Investigation Start Date

06/07/2021

Type of notification. Notification types are "Individual PHVS_NotificationSectionHeader_CDC
Case," "Environmental," "Summary," and "Laboratory
Report".
Date/time the notification was first sent to CDC. This
value does not change after the original notification.
Date/time this version of the notification was sent. It
will be the same value as NOT103 for the original
notification. For updates, this is the update/send
date/time.
Status of the notification.
Condition or event that constitutes the reason the
notification is being sent
Date of birth in YYYYMMDD format
Country of Birth
Subject’s current sex
Field containing one or more codes that broadly refer
to the subject’s race(s).
Where does the person usually* live (defined as their
residence)

PHVS_ResultStatus_NETSS
PHVS_NotifiableEvent_Disease_Condition_
CDC_NNDSS
PHVS_CountryofBirth_CDC
PHVS_Sex_MFU
PHVS_RaceCategory_CDC
PHVS_CountryofBirth_CDC

*For the definition of ‘usual residence’ refer to CSTE
position statement # 11-SI-04 titled “Revised
Guidelines for Determining Residency for Disease
Reporting” at http://www.cste.org/ps2011/11-SI04.pdf .
County of residence of the subject
PHVS_County_FIPS_6-4
State of residence of the subject
PHVS_State_FIPS_5-2
ZIP Code of residence of the subject
Based on the self-identity of the subject as Hispanic or PHVS_EthnicityGroup_CDC_Unk
Latino
State reporting the notification.
PHVS_State_FIPS_5-2
County reporting the notification.
PHVS_County_FIPS_6-4
National jurisdiction reporting the notification to CDC. PHVS_NationalReportingJurisdiction_NND
Identifier for the physical site from which the
notification is being submitted.
Date the event or illness was first reported by the
reporting source (physician or lab reported to the
local/county/state health department).
Type of facility or provider associated with the source PHVS_ReportingSourceType_NND
of information sent to Public Health.
ZIP Code of the reporting source for this case.
Earliest date reported to county public health system
Earliest date reported to state public health system
Was subject hospitalized because of this event?
PHVS_YesNoUnknown_CDC
Subject’s first admission date to the hospital for the
condition covered by the investigation.
Subject's first discharge date from the hospital for the
condition covered by the investigation.
Subject's duration of stay at the hospital for the
condition covered by the investigation.
Earliest date of diagnosis (clinical or laboratory) of
condition being reported to public health system
Date of the beginning of the illness. Reported date of
the onset of symptoms of the condition being reported
to the public health system
Time at which the disease or condition ends.
Length of time this subject had this disease or
condition.
Unit of time used to describe the length of the illness PHVS_AgeUnit_UCUM
or condition.
Did the subject die from this illness or complications of PHVS_YesNoUnknown_CDC
this illness?
If the subject died from this illness or complications
associated with this illness, indicate the date of death
The date the case investigation was initiated.

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Attachment 5: Core Data

Case Outbreak indicator
Case Outbreak Name
Case Disease Imported Code
Imported Country

Imported State
Imported City
Imported County
Transmission Mode

Case Class Status Code

MMWR Week
MMWR Year
State Case ID
Date of First Report to CDC
Date First Reported PHD

Pregnancy status
Person Reporting to CDC - Name

Person Reporting to CDC - Phone
Number

Email Address of Sender
Legacy Case ID

Country of Exposure or Country Where
Disease was Acquired

PHVS_YesNoUnknown_CDC
Denotes whether the reported case was associated
with an identified outbreak.
A state-assigned name for an indentified outbreak.
PHVS_DiseaseAcquiredJurisdiction_NETSS
Indication of where the disease/condition was likely
acquired.
If the disease or condition was imported, indicates the PHVS_Country_ISO_3166-1
country in which the disease was likely acquired.
If the disease or condition was imported, indicates the PHVS_State_FIPS_5-2
state in which the disease was likely acquired.
If the disease or condition was imported, indicates the PHVS_City_USGS_GNIS
city in which the disease was likely acquired.
If the disease or condition was imported, contains the PHVS_County_FIPS_6-4
county of origin of the disease or condition.
Code for the mechanism by which disease or condition PHVS_CaseTransmissionMode_NND
was acquired by the subject of the investigation.
Status of the case/event as suspect, probable,
PHVS_CaseClassStatus_NND
confirmed, or not a case per CSTE/CDC/ surveillance
case definitions.
MMWR Week for which case information is to be
counted for MMWR publication.
MMWR Year (YYYY) for which case information is to be
counted for MMWR publication.
States use this field to link NEDSS investigations back
to their own state investigations.
Date the case was first reported to the CDC
Earliest date the case was reported to the public
health department whether at the local, county, or
state public health level.
PHVS_YesNoUnknown_CDC
Indicates whether the subject was pregnant at the
time of the event.
Name of the person who is reporting the case to the
CDC. This is the person that CDC should contract in a
state if there are questions regarding this case
notification.
Phone Number of the person who is reporting the case
to the CDC. This is the person that CDC should
contract in a state if there are questions regarding this
case notification.
Email address of person who sent the report
CDC uses this field to link current case notifications to
case notifications submitted by a previous system
(NETSS, STD-MIS, etc.)
PHVS_CountryofBirth_CDC
Indicates the country in which the disease was
potentially acquired.

Note: use exposure or acquired
consistently across variables
State or Province of Exposure

City of Exposure

County of Exposure

Indicates the state in which the disease was potentially PHVS_State_FIPS_5-2
acquired.
Business Rule: If Country of exposure was US, populate
with US State. If Country of exposure was Mexico,
populate with Mexican State. If country of exposure
was Canada, populated with Canadian Province. For all
other countries, leave null.
Indicates the city in which the disease was potentially
acquired.
Business Rule: If country of exposure is US, populate
with US city. For all other cities, can be populated but
not required.
Note: Since value set only includes US cities, would
allow states to populate the CWE 9th component with
another city.
Indicates the county in which the disease was
potentially acquired.
Business Rule: If country of exposure is US, populate
with US county. Otherwise, leave null.

Binational Reporting Criteria
Age at case investigation
Age units at case investigation
Case Count
Comment
Current Occupation
Current Industry
NORS ID

06/07/2021

For cases meeting the binational criteria, select all the
criteria which are met
Subject age at time of case investigation
Subject age units at time of case investigation
Number of cases being reported in the notification
General comments to CDC
What kind of work do you do?
What kind of business or industry do you work in?
CDC National Outbreak Reporting System (NORS)
Outbreak ID Number

PHVS_BinationalReportingCriteria_CDC

PHVS_AgeUnit_UCUM_NETSS

PHVS_Occupation_CDC_Census_2010
PHVS_Industry_CDC_Census_2010
N/A

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