0920-19BLE NCEZID-DHQP DMP Template

AR or HAI Data Management Plan
Instructions
Please complete the AR or HAI Data Management form thoroughly. If a question does not apply, please
indicate 'Not Applicable' or 'N/A'.

Description
Simple description of kinds of data elements, amount of data, what the data can be used for (150
words or less), years of data included and collection cycles to expect updates)

Project Type (surveillance, research, administration)
Indicate the primary purpose for which the data are being collected (e.g., surveillance, research, program
administration, program evaluation, investigation, or other)

Surveillance

Standards used
Brief descriptions of standards that would be used in creating a dataset (e.g., how were variables categorized,
suppression of values, level of aggregation (case, facility, region, national). Ideally provide link to full
documentation or summarize key aspects here.

Data Representation/Limitations
Include brief description of representativeness and limitations of use (accuracy, interpretation, validation
efforts)

Quality Check
Describe if data set had a specific review of data for quality, and what that was (how are you confident that
data available reflects what was used in the publication)

Data and metadata standards
Spatial
The range of spatial applicability of a data set. Could include a spatial region or a named place. List the
geographic entities (variables) for which data are available (e.g., City, Country, Region, State, Country)

Population Represented
Open text summarizing population. Please include information such as social demographics, health conditions,
healthcare settings, and other health equity variables.

Current Project Status.
1=planning, collection not started; 2=collection ongoing; 3=collection complete-cleaning; 4=collection
complete data available

1- planning, collection not started
Project Start Year
Enter the 4 digit year corresponding to the fiscal year the project was first awarded. If this is a recurring award
enter the first year of the current cycle of funding

Timing: Proposed timing of availability is:
• By one year of end of collection cycle
30 months after end of a time limited data collection (not from time of cleaning, analysis, publication
• Data tables only at time of publication
• Data tables at other time
By one year of end of collection cycle

Temporal: The range of temporal applicability of project (i.e., a start and end date of applicability for the
data). Indicate the data years (or other periods) for which data are available; the date data collection started and
is expected to end

Tags: keywords to make dataset discoverable, can be used by technical and non-technical users. consider
MeSH terms

Last Update: date to indicate approval date of the most recent version of this DMP if updated

Data Dictionary: indicate Y/N if data dictionary is available, and if yes provide a URL

Yes

Data File Format: (e.g., Excel, SAS)

Physical Location: location of dataset (physically)

FOA: Link to any funding opportunity announcement(s) that this DMP is linked to

Policies for access and sharing
Exclusion. Summarize if data is justifiable excluded from compliance with CDC Policy CDC-GA-2005-14
(Policy on Public Health REsearch and Nonresearch Data Management and Access): Check best single
exclusion categories:
1. Not part of CDC system
2. Under license agreement / restricted DUA (prohibiting publication)
3. Dual-Use Research concerns
4. Protected under 308(d)
5. Protected under 301(d)

Not part of CDC system
Under license agreement/restricted DUA (prohibiting publication)
Dual-Use research concerns
Protected under 308(d)

Public Access Determination. If not excluded, label: 1-Justified non-compliance or 2- Compliant
If Justified non-compliance or restricted access levels as described below, summarize privacy, security, cost,
accessibility, and impact on grantees, perceived value of data access as considerations in justification.
(255 character limit)
• Provide reasons for not providing data to the public, the benefit of providing the information does not
justify the cost in terms of privacy, security, cost of provision. If the benefits are preceived as low, justify
why using examples ideally or other avaialble data.
• For ‘restricted public’ access level, please describe justification for having restrictions (e.g., requires IRB
approval, limited access at Research Data Center, limited access to summary data)
1- Justified non-compliance

Public Access Level
The degree to which this data collected as part of this project could be made publicly-available regardless of
whether it has been made available. Please include a justification in the second box.
☐ - Public (Data set or summary data tables could be made publicly available to all without restrictions or
suppressions.)
☐ - Restricted public (available with restrictions and/or limitations), either restricted use (data suppression,
binding Data Use Agreements), restricted access (controlled access only-RDC), or summary data only
☐ - Non-public (Data set is not available to members of the public).
Public

Policies and provisions for re-use, re-distribution
Timing. Proposed timing of availability is:
• By one year of end of collection cycle
• 30 months after end of a time limited data collection (not from time of cleaning, analysis,
publication
• Data tables only at time of publication
• Data tables at other time

Access URL
URL providing indirect access to the data set. (Must include protocol, data dictionary (variable names and
valid values), data collection instrument and other relevant information. Please provide the URL for the
documentation associated with this project. The information is to include protocol, data dictionary (variable
names, description, attributes, valid values), data collection instrument and other relevant information.

Download URL
URL providing direct access to a downloadable file of the data set. Provide the URL for access to a
downloadable file of the dataset.

License/Other agreements
Provide the license or non-license (i.e. Public Domain) status with which the data set has been published. See
Open Licenses for more information. Government works are by default in the U.S. Public Domain. If no
other open license applies, the following URL should be used for the license field:
http://www.usa.gov/publicdomain/label/1.0/

Publisher
The publishing entity and optionally their parent organization(s) (e.g., CDC, grantee). Please provide the name of
the data owner who will be publishing the data associated with this DMP. If varied, can there be a location
from which specific datasets publishers can be identified

Contact Name and Email
Contact person’s name and email address (Name, address, e-mail and phone). Please provide the name, email
address and phone number of the DMP /data steward for this project.

Plans for archiving and preservation of access
Data integrity. List provisions for integrity (e.g., protection, confidentiality, intellectual property)

Security Assessment and Authorization (Formerly Certification and Accreditation) If CDC system - The
review is handled by the OCISO/Center Privacy Officer. For more information about the process see
http://intranet.cdc.gov/ocio/docs/information-systems-security/CertificationAndAccreditation.pdf.

Preservation Expiration date. Enter the 4 digit year that the dataset will be available until.
All datasets are required to have an expiration date. After this date data will be archived and available upon
request

Archival plans
Describe justification for plans for archive (length of time to maintain, rationale for duration)