Guidelines for Grants to States Program Five-Year Evaluations

Forms and Documents

Document Name	Status
IMLS 5YG OMB Supporting Statement Part A 2019-04-17.docx Supplementary Document	2022-09-16
G2S Justification for Nonsubstantive Change 20220506.docx Justification for No Material/Nonsubstantive Change	2022-05-09
IMLS G2S Five-Year Evaluation Part A 20220911.docx Supporting Statement A	2022-09-16

IC Document Collections

IC ID	Document Title	Status
255986	Guidelines for IMLS Grants to States Five-Year Evaluation Instruction	New

ICR Details

OMB Control No: 3137-0090	ICR Reference No: 202209-3137-001
Status: Received in OIRA	Previous ICR Reference No: 202205-3137-002
Agency/Subagency: IMLS	Agency Tracking No:
Title: Guidelines for Grants to States Program Five-Year Evaluations
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/16/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	59	0
Time Burden (Hours)	1,062	0
Cost Burden (Dollars)	32,773	0

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Abstract: The Institute of Museum and Library Services (IMLS) requests an approval of a renewal of the three-year clearance for the agency’s information collection requests for the Guidelines for IMLS Grants to States Five-Year Evaluation under the Paperwork Reduction Act (PRA). Each State Library Administrative Agency (SLAA) is required, under 20 U.S.C. § 9101 et seq. (in particular 20 U.S.C. § 9134, attached at the end of this document), to submit a plan that details library services goals for a five-year period, along with associated certifications. IMLS authorizing legislation (20 U.S.C. § 9134) directs SLAAs to “independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the Five-Year Plan.” This evaluation provides SLAAs an opportunity to measure progress toward meeting the goals set forth in their approved Five-Year Plans, along with a framework to synthesize information across all state reports to facilitate telling a national story. These guidelines were approved by the Office of Management and Budget (OMB) in 2019 and received a 4-month extension of the 6/30/2022 expiration date in the spring of 2022. They are being submitted with minor updates intended to increase efficiencies of the data collection itself and minimize confusion around reporting requirements. These changes are based on feedback from SLAAs and their independent evaluators received during the most recent evaluation-reporting submissions.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 35575	06/10/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 56714	09/15/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Guidelines for IMLS Grants to States Five-Year Evaluation

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	0	0	0	0	59
Annual Time Burden (Hours)	1,062	0	0	-4,248	0	5,310
Annual Cost Burden (Dollars)	32,773	0	0	-123,447	0	156,220

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: When annualized over five years, the annual estimated burden translates to the new numbers per year.

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Annual Cost to Federal Government: $2,057

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/16/2022

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