Guidelines for Grants to States Program Five-Year Evaluations

Forms and Documents

Document Name	Status
Form IMLS Grants to Sta GUIDELINES FOR IMLS GRANTS TO STATES FIVE-YEAR EVALUATION Form and Instruction	Modified
G2S Justification for Nonsubstantive Change 20220506.docx Justification for No Material/Nonsubstantive Change	2022-05-09
IMLS 5YG OMB Supporting Statement Part A 2019-04-17.docx Supporting Statement A	2019-04-23

IC Document Collections

IC ID	Document Title	Status
221036	GUIDELINES FOR IMLS GRANTS TO STATES FIVE-YEAR EVALUATION Form and Instruction	Modified

ICR Details

OMB Control No: 3137-0090	ICR Reference No: 202205-3137-002
Status: Received in OIRA	Previous ICR Reference No: 201904-3137-001
Agency/Subagency: IMLS	Agency Tracking No:
Title: Guidelines for Grants to States Program Five-Year Evaluations
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/09/2022

	Requested	Previously Approved
Expiration Date	06/30/2022	06/30/2022
Responses	59	59
Time Burden (Hours)	5,310	5,310
Cost Burden (Dollars)	156,220	148,361

---

Abstract: Per 20 U.S.C. Section 9134, State Library Administrative Agencies [SLAA] must submit Five Year Plans with specific goals and activities on which they will expend their annual state grant. 20 U.S.C 9134(c) specifies that "Each [SLAA] receiving a grant under this subchapter shall independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the 5-year plan.” The attached Guidelines are basis on which evaluation occurs. In this clearance submission (3137-0090) and justification, IMLS is requesting approval of non-substantive changes to a previously approved clearance for the Guidelines for IMLS Grants to States Five-Year Evaluation, a statutory requirement. IMLS’s authorizing legislation (20 U.S.C. § 9134) directs State Library Administrative Agencies (SLAAs) to “independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the Five-Year Plan.” This evaluation provides SLAAs an opportunity to measure progress in meeting the goals set in their approved Five-Year Plans with a framework to synthesize information across all state reports in telling a national story. The changes consist of: • Updating the five-year cycle date references from 2018-2022 to 2023-2027; • Adding five-year cycle date references in place of more vague references such as “last” and “new;” • Updating the due date from March 30, 2022 to March 30, 2027 • Updating the beneficiary category “ethnic or minority populations” to “individuals from racial or ethnic minority populations;” • Updating “you” references in the Process and Methodology questions to explicitly reference either the State Library Administrative Agency (SLAA) or the independent evaluator; • Splitting one of the multi-part Process questions into two separate questions; • Moving one of the Methodology questions into the Process questions section, where it conceptually fits better; • Updating references to the Methodology and Process questions to reflect the new numbering; and • Making minor copyedits to clarify instructions.

---

Authorizing Statute(s): None

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 1518	02/04/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 16698	04/22/2019
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
GUIDELINES FOR IMLS GRANTS TO STATES FIVE-YEAR EVALUATION	IMLS Grants to States Five-Year Evaluation Form 3	2023-2027 Guidelines for IMLS G2S Five-Year Evaluation

---

ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	59	0	0	0	0
Annual Time Burden (Hours)	5,310	5,310	0	0	0	0
Annual Cost Burden (Dollars)	156,220	148,361	0	7,859	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

---

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/09/2022

---