Guidelines for Grants to States Program Five-Year Evaluations

ICR 202205-3137-002

OMB: 3137-0090

Federal Form Document

Forms and Documents
Form and Instruction
Justification for No Material/Nonsubstantive Change
Supporting Statement A
IC Document Collections
ICR Details
3137-0090 202205-3137-002
Received in OIRA 201904-3137-001
Guidelines for Grants to States Program Five-Year Evaluations
No material or nonsubstantive change to a currently approved collection   No
Regular 05/09/2022
  Requested Previously Approved
06/30/2022 06/30/2022
59 59
5,310 5,310
156,220 148,361

Per 20 U.S.C. Section 9134, State Library Administrative Agencies [SLAA] must submit Five Year Plans with specific goals and activities on which they will expend their annual state grant. 20 U.S.C 9134(c) specifies that "Each [SLAA] receiving a grant under this subchapter shall independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the 5-year plan.” The attached Guidelines are basis on which evaluation occurs. In this clearance submission (3137-0090) and justification, IMLS is requesting approval of non-substantive changes to a previously approved clearance for the Guidelines for IMLS Grants to States Five-Year Evaluation, a statutory requirement. IMLS’s authorizing legislation (20 U.S.C. § 9134) directs State Library Administrative Agencies (SLAAs) to “independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the Five-Year Plan.” This evaluation provides SLAAs an opportunity to measure progress in meeting the goals set in their approved Five-Year Plans with a framework to synthesize information across all state reports in telling a national story. The changes consist of: • Updating the five-year cycle date references from 2018-2022 to 2023-2027; • Adding five-year cycle date references in place of more vague references such as “last” and “new;” • Updating the due date from March 30, 2022 to March 30, 2027 • Updating the beneficiary category “ethnic or minority populations” to “individuals from racial or ethnic minority populations;” • Updating “you” references in the Process and Methodology questions to explicitly reference either the State Library Administrative Agency (SLAA) or the independent evaluator; • Splitting one of the multi-part Process questions into two separate questions; • Moving one of the Methodology questions into the Process questions section, where it conceptually fits better; • Updating references to the Methodology and Process questions to reflect the new numbering; and • Making minor copyedits to clarify instructions.


Not associated with rulemaking

  84 FR 1518 02/04/2019
84 FR 16698 04/22/2019

IC Title Form No. Form Name
GUIDELINES FOR IMLS GRANTS TO STATES FIVE-YEAR EVALUATION IMLS Grants to States Five-Year Evaluation Form 3 2023-2027 Guidelines for IMLS G2S Five-Year Evaluation

  Total Request Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 59 59 0 0 0 0
Annual Time Burden (Hours) 5,310 5,310 0 0 0 0
Annual Cost Burden (Dollars) 156,220 148,361 0 7,859 0 0

Connie Bodner 202 653-4636 [email protected]


On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

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