EIA812ic2023_Instructions

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, DC 20585

OMB No. XXXX-XXXX
Expiration Date: mm/dd/yyyy
Burden: 2.70 hours

EIA-812
MONTHLY PRODUCT PIPELINE REPORT
INSTRUCTIONS
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QUESTIONS
If you have any questions about Form EIA-812 after reading the instructions, please contact the Survey Manager at (202) 287-6323.

PURPOSE
The Energy Information Administration (EIA) Form EIA-812, Monthly Product Pipeline Report, is used to collect data on end-of-month
stocks and movements of petroleum products transported by pipeline. A summary of the data appear on EIA’s website at
http://www.eia.gov/ and in numerous government publications.

WHO MUST SUBMIT
Form EIA-812 is mandatory under 15 U.S.C. §772(b) and must be completed by the operators of all product pipeline companies that
carry petroleum products (including interstate, intrastate, and intracompany pipelines) in the 50 States and the District of Columbia.

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WHEN TO SUBMIT

Form EIA-812 must be received by EIA by the 20th calendar day following the end of the report period (e.g., the Form EIA-812
covering the January report period must be received by February 20).

HOW TO SUBMIT

Instructions on how to report are printed on Part 2 of Form EIA-812.

Secure file transmission (HTTPS) must be used when sending this form to EIA. Secure transmission is an industry standard method
to send information over the internet using encrypted processes. Access the EIA secure transmission site at:
https://signon.eia.doe.gov/upload/noticeoog.jsp

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COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS

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Copies in spreadsheet format (XLS) are available on EIA's website. You may access the materials at the following link:
https://www.eia.gov/survey/#eia-812

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS

Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the
survey form.
Quantities: Report using the following criteria:
Report quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are
rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels are
reported as 107).
Report data for only those lines which are applicable to your operation. If the quantity for a product for which you usually report data is
zero, please enter “0". Shaded cells on the form are those in which data are not currently required to be reported.
Report quantities corrected to 60 degrees Fahrenheit (°F) less basic sediment and water (BS&W).

PART 1. RESPONDENT IDENTIFICATION DATA
EIA-812, Monthly Product Pipeline Report

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Enter the year and month on each page. The monthly report period begins at 12:01 a.m. EST on the first day of the month and ends
midnight of the last day of the month.

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Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of the
number.

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If there has been a change since the last report, enter an “X” in the block provided.

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Enter the name of the reporting company.

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Enter the Doing Business As “DBA” name if appropriate.

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Enter the physical address of the reporting company.

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Enter the mailing address of the Contact. (Note: If the physical address and mailing address are the same, provide the information
only for the physical address.)

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Enter the name, telephone number, facsimile number, and e-mail address of the person to contact concerning information shown
on the report. The person listed should be the person most knowledgeable of the specific data reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission
Refer to “How to Submit” section for more details or methods for submitting data.
Resubmission

Comments

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A resubmission is required whenever an error greater than 5 percent of the true value is discovered by a respondent or if requested
by EIA. Enter "X" in the resubmission box if you are correcting information previously reported.

Report any unusual aspects of your operations during the current reporting period in the Comments section at the bottom of the
form below Parts 1 and 2 on the cover page. Comments will be used in the validation process and should address any data
anomalies that could raise questions requiring contact by survey staff for clarification. Comments will be protected in the same
manner as other information reported on this form as described in detail in “Provisions Regarding Confidentiality of Information”
following Part 4 of these instructions on page 3.

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SPECIFIC INSTRUCTIONS
PART 3. PRODUCT PIPELINE STOCKS

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Report calculated volumes of products in lines (pipeline fill) and measured volumes of products in working, breakout, and transshipment tanks at the end of the report period by Petroleum Administration for Defense (PAD) Districts and Sub-PAD Districts. Use
Table 1 to determine the PAD District classification of each State.

Table 1. State Classification

PAD DISTRICT 1
SUB-PADD 1A

SUB-PADD 1B

SUB-PADD 1C

Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont

Delaware
Dist. Columbia
Maryland
New Jersey
New York
Pennsylvania

Florida
Georgia
N. Carolina
S. Carolina
Virginia
West Virginia

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

S. Dakota
Tennessee
Wisconsin

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DISTRICT 3
Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Exclude stocks of petroleum products held in bulk terminals. Stocks held at bulk terminals, including bulk terminals operated by product
pipeline companies, are reported on Form EIA-815, Monthly Bulk Terminal and Blender Report.
Stocks
Report stocks as of midnight of the last day of the report month.
Report all stocks in the custody of the facility regardless of ownership. Reported stock quantities should represent actual measured
inventories.
Report stocks of mixed natural gas liquids (including unfractionated streams) by the individual components (i.e., ethane, propane,
normal butane, and isobutane) as determined by chemical analysis.

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Report all domestic and foreign stocks held in pipelines and in working tanks and in transit thereto, except those in transit by pipelines
which you do not operate. Include foreign stocks only after entry through Customs. Exclude stocks of foreign origin held in bond.
For purposes of this report, “after entry through Customs” is said to occur on:
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the “entry date” specified in block 7 on the U.S. Customs and Border Protection CBP Form 7501, Entry Summary (the entry date
for a warehouse withdrawal is the date of withdrawal);

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the “import date” specified in block 5 on the U.S. Customs and Border Protection CBP Form 214A (Statistical Copy), Application
for Foreign Trade Zone Admission and/or Status Designation; or

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the “export date” specified in block 4 on the U.S. Department of Commerce Form 7525-V, Shipper’s Export Declaration, for
shipments from Puerto Rico to the 50 States and the District of Columbia.

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PART 4. PRODUCT PIPELINE MOVEMENTS DURING THE MONTH BETWEEN PAD DISTRICTS
Report all movements of petroleum products between PAD Districts made by your company during the month.

Transmix

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Report intermediate movements for pipeline systems operating in more than two PAD Districts. For example, a shipment originating in
PAD District 3, passing through PAD District 2, and terminating in PAD District 1, is reported as a movement from PAD District 3 to
PAD District 2 and also from PAD District 2 to PAD District 1.

Transmix is created when two different petroleum products (e.g., motor gasoline and distillate fuel oil) become commingled during pipeline
transport.
Exclude stocks held in transmix tanks from quantities reported on Form EIA-812.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552(b), the DOE regulations, 10 C.F.R. §1004.11, implementing the
FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires EIA to provide company-specific data to other Federal agencies when requested for
official use. The information reported on this form may also be made available, upon request, to another component of the Department
of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal agencies authorized by law to
receive such information. A court of competent jurisdiction may obtain this information in response to an order. The information may be
used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be
some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large
respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific
respondent. Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations
in the context of emergency response planning and actual emergencies.
EIA-812, Monthly Product Pipeline Report

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The data collected on Form EIA-812, Monthly Product Pipeline Report, is used to report aggregate statistics on and conduct analyses
of end-of-month stocks and movements of petroleum products by pipeline.

SANCTIONS
The timely submission of Form EIA-812 by those required to report is mandatory under 15 U.S.C. §772(b), as amended. Failure to
respond may result in a civil penalty of not more than $10,633 each day for each violation. The government may bring a civil action to
prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In
such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

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Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number. Public
reporting burden for this collection of information is estimated to average 3 hours per response. This includes the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
of information. Send comments regarding this burden estimate or any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information Administration, Office of Statistical Methods and Research, EI-21, 1000
Independence Avenue, S.W., Washington, DC 20585; and to the Office of Information and Regulatory Affairs, Office of Management
and Budget, Washington, DC 20503.

EIA-812, Monthly Product Pipeline Report

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