Petroleum Supply Communication Letters

OMB No: 1905-0165
Exp. Date: 01/31/2023

Dear ,
Your company has been selected by the U.S. Energy Information Administration (EIA) to
respond to the Monthly Biofuels, Fuels from Non-Biogenic Wastes, Fuel Oxygenates,
Isooctane, and Isooctene Report (EIA-819). Form EIA-819 is used to collect data on
oxygenate production capacity, inputs, production, end-of-month stocks, and storage
capacity. These data are collected pursuant to the Federal Energy Administration (FEA)
Act of 1974, Public Law 93-275, and response to this survey is mandatory under the FEA
Act.
The data collection cycle for EIA-819 [cycle] will begin on [open date] and data are due
on [due date].
Based on information gathered by EIA, you have been identified as the initial point of
contact for providing information needed to complete the EIA-819 form. If you are not
the appropriate contact, please forward the appropriate person's contact information to
[email protected] and we will contact them directly.
You have the option to submit your data using two methods of submission. You may log
into the U.S. Energy Information Administration Respondent Submission Portal, select
the appropriate survey cycle from the Respondent Submission Portal Home or To Do tab,
and submit your data.
In order to register for the EIA Respondent Portal, please continue to the portal here.
NOTE: Please use Google Chrome browser to access the portal. Click the "REGISTER"
button on the right side of the screen, and copy and paste the information below into the
corresponding fields in the registration page. Once completed, click the "REGISTER"
button. You will then receive a temporary password email, which will provide further
instructions to set up your password.

Email:
First Name:
Last Name:
Entity ID:
Phone:

You can also access the EIA-819 form here in order to submit via secure file
transmission. Please include the company identification number below in Part 1 of the
form. Once you have completed the form, submit your data using our secure file
transmission site. Visit our EIA-819 Instructions page for information on how to submit
your data or general information.
Company Name

EIA ID

Company1

ID1

If you have any questions or concerns, please contact the U.S. Energy Information
Administration Customer Care Team via e-mail at [email protected], or call 1-855EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 AM - 6:00 PM ET.

Sincerely,
Joseph Wilson
Director, Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy

Month XX, 202X

[Respondent Name]
This is a reminder that the [Report Period] data submission for the Monthly Biofuels, Fuels from
Non-Biogenic Wastes, Fuel Oxygenates, Isooctane, and Isooctene Report (EIA-819) is due in less
than a week on [Due Date]. If you have already submitted your form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275, and response to this survey is mandatory under the FEA Act.
You now have the option to submit your data using two different methods of submission. You may
begin using the new EIA Respondent Portal, or you may continue submitting your data via the secure
file transfer.
Note: Revisions for months prior to using the new EIA Respondent Portal, must be provided via secure
file transfer.
You can access the EIA-819 excel form here. Please include the company identification number below
in Part 1 of the form. Once you have completed the form, submit your data using our secure file
transmission site. Visit our EIA-819 Instructions page for information on how to submit your data
using either method of submission or general information.
Company Name

EIA ID

Company Name

ID

If you have any questions, please contact us directly at [email protected] or call 1-855-EIA-4USA (1855-342-4872) Monday through Friday, 8:00 AM - 6:00 PM ET.

Month XX, 202X

[Respondent Name]
The [Report Period] data submission for the Monthly Biofuels, Fuels from Non-Biogenic Wastes,
Fuel Oxygenates, Isooctane, and Isooctene Report (EIA-819) was due on [Due Date]. If you have
already submitted your form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275, and response to this survey is mandatory under the FEA Act.
You now have the option to submit your data using two different methods of submission. You may
begin using the new EIA Respondent Portal, or you may continue submitting your data via the secure
file transfer.
Note: Revisions for months prior to using the new EIA Respondent Portal, must be provided via secure
file transfer.
You can access the EIA-819 excel form here. Please include the company identification number below
in Part 1 of the form. Once you have completed the form, submit your data using our secure file
transmission site. Visit our EIA-819 Instructions page for information on how to submit your data
using either method of submission or general information.
Company Name

EIA ID

Company Name

ID

If you have any questions, please contact us directly at [email protected] or call 1-855-EIA-4USA (1855-342-4872) Monday through Friday, 8:00 AM - 6:00 PM ET.

Department of Energy
Washington, DC 20585

Month XX, 202X
[Contact Name]
[Company Name]
[Address Line 1]
[Address Line 2]
Dear [Respondent Name],
Your company has not filed its report with the U.S. Energy Information Administration (EIA) for
Form EIA-819, Monthly Biofuels, Fuels from Non-Biogenic Wastes, Fuel Oxygenates,
Isooctane, and Isooctene Report, for the following period: [Report Period]. Your reports for
[Company Name] were due on [Due Date], and are now considered late.
Response to this survey is mandatory and required pursuant to the authority granted to the
Department of Energy (DOE) by the Federal Energy Information Administration Act of 1974
(Public Law 93-275). Form EIA-819 is mandatory under 15 U.S.C. §772(b) and must be
completed by operators of facilities that produce one or more of the following fuel products:
 Fuel alcohol
 Biodiesel, Renewable diesel fuel, heating oil, jet fuel, naphtha, gasoline, and other
renewable fuels and feedstocks
 Fuel oxygenates (other than fuel alcohol)
 Isooctane and Isooctene
We have attempted to contact you by email and telephone numerous times to resolve these
issues, but without success. Please make sure you are submitting your data using either our new
EIA Respondent Portal or our Secure File Transmission site. If you need more information on
how to use the EIA Respondent Portal, video instructions can be found here. The most updated
version of the Excel form has been included and more information on submitting the EIA-819
form can be found here.
Our primary contact at [Company Name] is [Respondent Name]. If you are no longer the person
submitting the Form EIA-819, then please provide the following information in an email reply to
[email protected]:

Name of New Preparer:
New Preparer's Address:

New Preparer's Telephone #:
New Preparer's Email Address:
EIA has a legal mandate to carry out a central, comprehensive, and unified energy data and
information program. All persons owning or operating facilities or business premises who are
engaged in any phase of energy supply shall make available to the EIA Administrator such
information and periodic reports. By law the EIA Administrator has the authority to conduct
mandatory information collections and obtain the information by issuing subpoenas, conducting
physical inspections or by other means identified in 15 U.S.C. 779.
EIA needs you to report the requested information on Form EIA-819 no later than [Due Date],
for missing [Report Period] data. If you continue to refuse to file your report, EIA will request
further action to compel the production of all information, documents, reports, records, and
accounts needed to complete the reporting requirements for your company. If you have
questions, you can contact [email protected], or 855-EIA-4USA (855-342-4872).

Sincerely,

Joseph Wilson
Director, Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy

Month XX, 202X

[Respondent Name]
The U.S. Energy Information Administration (EIA) is now accepting [Report Period] data submissions
for the Monthly Biofuels, Fuels from Non-Biogenic Wastes, Fuel Oxygenates, Isooctane, and
Isooctene Report (EIA-819). The due date for your submission is [Due Date].
You now have the option to submit your data using two different methods of submission. You may
begin using the new EIA Respondent Portal, or you may continue submitting your data via the secure
file transfer.
Note: Revisions for months prior to using the new EIA Respondent Portal, must be provided via secure
file transfer.
You can access the EIA-819 excel form here. Please include the company identification number below
in Part 1 of the form. Once you have completed the form, submit your data using our secure file
transmission site. Visit our EIA-819 Instructions page for information on how to submit your data
using either method of submission or general information.
Company Name

EIA ID

Company Name

ID

If you have any questions, please contact us directly at [email protected] or call 1-855-EIA-4USA (1855-342-4872) Monday through Friday, 8:00 AM - 6:00 PM ET.

Department of Energy
Washington, DC 20585

Dear ,
Thank you for your EIA-819 Monthly Biofuels, Fuels from Non-Biogenic Wastes,
Fuel Oxygenates, Isooctane, and Isooctene Report submissions. Due to changes in
your company’s oxygenate production capacity, inputs, production, end-of-month stocks,
or storage capacity, you are no longer required to file monthly production information on
the EIA-819 report.
This applies only to the facility with the following ID number:
Company Name

EIA ID

Company1

ID1

If you currently report on the EIA-809 Weekly Oxygenate Report please continue
reporting weekly data until you are notified to stop reporting.
At present EIA does not anticipate any future requirement to file EIA-819 data for your
company. However, changes in your production volumes, or the relative production of
other operators may alter selection criteria, and once again require you to submit data.
Should this happen, you will be contacted by the EIA to inform you of that obligation.
If you have any questions or concerns, please contact the U.S. Energy Information
Administration Customer Care Team directly via e-mail at [email protected], or call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 AM – 6:00 PM ET.
Thank you for your cooperation in making the EIA-819 Monthly Biofuels, Fuels from
Non-Biogenic Wastes, Fuel Oxygenates, Isooctane, and Isooctene Report a success.

Sincerely,

Joseph Wilson
Director, Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy