AVUE Digital Services

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
AVUE Digital Services	Form and Instruction	New	Available
AVUE Digital Services	Form and Instruction	New	Repair queued
AVUE supporting statement.docx	Supporting Statement A	Uploaded 2022-12-13	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
257366	AVUE Digital Services	Form and Instruction	New	AVUE Digital Services
257366	AVUE Digital Services	Form and Instruction	New

ICR Details

OMB Control No: 1121-0378	ICR Reference No: 202212-1121-002
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DOJ/OJP	Agency Tracking No: HR
Title: AVUE Digital Services
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/12/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 01/18/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved
Responses	740	0	0
Time Burden (Hours)	950	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: OJP recruits and maintains a talented and skilled workforce to support their programmatic offices using technology for the applicant intake, assessment, selection and personnel transaction workflow processes. OJP currently uses a Avue Digital Services, a SaaS solution, for its human resources talent acquisition, staffing, classification, provisioning and deprovisioning for federal and non-federal staff. The system is used to process personnel workflow actions as well as an automated recruiting/classification system that allow electronic creation of position descriptions, electronic posting of vacancies to the Office of Personnel Management’s USAJOBs, online/automated submission and tracking of employment applications, generation of certificates of eligibles, and other staffing-related capabilities. OJP’s use of the system includes functionality and technology to support human capital and human resources (HR) business processes and operations such as online employee onboarding, performance management, employee relations management, and retirement and benefits counseling and processing, equal employment opportunity management, provisioning and deprovisioning of assets, and identity management of federal and non-federal staff.

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Authorizing Statute(s): US Code: 42 USC 3789 Name of Law: Privacy Act/ OJP Confidentiality Legislation
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 29387	05/13/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 65610	10/31/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
AVUE Digital Services	none	AVUE Digital Services

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	740	0	0	740	0	0
Annual Time Burden (Hours)	950	0	0	950	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a collection that is in use without a control new. This burden hour is being added for the first time.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/18/2023

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