Exchange/Sale Report, Excess Personal Property Furnished to Non-Federal Recipients, Agency Report of Motor Vehicle Data, Annual Motor Vehicle Fleet Report

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
1910-1000 Supporting Statement- Final Clean.docx	Supporting Statement A	Uploaded 2023-01-31	Available
60-Day FRN 10-13-2022.pdf	Supplementary Document	Uploaded 2023-01-26	Repair queued
30-day FRN 1-19-2023.pdf	Supplementary Document	Uploaded 2023-01-26	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
258161	Exchange/Sale Report, Excess Personal Property Furnished to Non-Federal Recipients, Agency Report of Motor Vehicle Data, Annual Motor Vehicle Fleet Report	Other-Reporting Tool	New
237459	Federal Automative Statistical Tool (FAST)	Other-Report	Removed
237458	Non Federal Recipients	Other-Report	Removed
208437	Exchange/Sale	Other-Report	Removed

ICR Details

OMB Control No: 1910-1000	ICR Reference No: 202301-1910-003
Status: Active	Previous ICR Reference No: 201908-1910-001
Agency/Subagency: DOE/DOEOA	Agency Tracking No: Aundrea Clifton
Title: Exchange/Sale Report, Excess Personal Property Furnished to Non-Federal Recipients, Agency Report of Motor Vehicle Data, Annual Motor Vehicle Fleet Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/07/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 01/31/2023
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved. OMB notes that this ICR was erroneously submitted as a revision, but no changes relative to the previously-approved collection were included in this package, thus, OMB approves this information collection as an extension without change only.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2027	36 Months From Approved	11/30/2024
Responses	367	0	276
Time Burden (Hours)	3,722	0	2,024
Cost Burden (Dollars)	160,826	0	56,672

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Abstract: This package contains information collections that are used by Department of Energy (DOE) leadership to exercise oversight and control over management of Government furnished personal property in the hands of DOE’s management and operating (M&O) contractors and Federal Acquisition Regulation (FAR) contractors. The contractor management oversight and control function covers the ways in which DOE contractors provide goods and services for DOE organizations and activities in accordance with the terms of their contracts; the applicable statutory, regulatory, and mission support requirements of the Department; and regulations in the functional areas covered by this package.

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Authorizing Statute(s): PL: Pub.L. 95 - 91 201 Name of Law: Department of Energy Organization Act
   US Code: 41 USC 102-39.72 Name of Law: Federal Management Regulation
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 62086	10/13/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 3398	01/19/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Exchange/Sale
Exchange/Sale Report, Excess Personal Property Furnished to Non-Federal Recipients, Agency Report of Motor Vehicle Data, Annual Motor Vehicle Fleet Report
Federal Automative Statistical Tool (FAST)
Non Federal Recipients

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	367	276	0	-276	367	0
Annual Time Burden (Hours)	3,722	2,024	0	-2,024	3,722	0
Annual Cost Burden (Dollars)	160,826	56,672	0	-56,672	160,826	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: The changes reported reflect a decrease in the estimates of annualized cost to the Federal government, the number of Exchange/Sale, Non-Federal Recipients, and FAST respondents and an increase in the annual burden hours. The increase in burden hours from 2,024 to 3,722 reflects the increase of the number of annual responses of the sites reporting data in the Agency Report for Motor Vehicle and the Annual Motor Vehicle Fleet Report, both of which are pulled from the FAST. The number of respondents changed from 276 to 367 due to the frequency of the annual reporting by the Contractor respondents allocated to the GSA Personal Property Reporting Tool online system. Overall, the annual burden hours increased and the number of burden hours per respondent increased for FAST reporting by frequency of reporting by the Contractor employees.

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Annual Cost to Federal Government: $163,856

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/31/2023

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