Buses and Bus Facilities Sample Milestone Progress Report

DOT	FTA
U.S. Department of Transportation		Federal Transit Administration

Quarter 1 (Oct - Dec), FY 2019 Milestone Progress Report

Federal Award Identification Number (FAIN)	FL-2017-015-01
Temporary Application Number	1080-2016-2
Award Name	Section 5339 Formula Grant
Award Status	Closed
Award Budget Number	1

Part 1: Recipient Information

Name: Pinellas Suncoast Transit Authority, Inc.

Recipient ID	Recipient OST Type	Recipient Alias	Recipient DUNS
1080	Transit Authority	PINELLAS SUNCOAST TRANSIT AUTHORITY	069675825

Part 2: Award Information

Title: Section 5339 Formula Grant

FAIN	Award Status	Award Type	Date Created	Last Updated Date	From TEAM?
FL-2017-015-01	Closed	Grant	8/7/2017	9/25/2017	No

Funding Source	Section of Statute	CFDA Number	Amount
49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY2013 & Fwd)	5339-1	20526	$4,134,320
Local			$0
Local/In-Kind			$0
State			$0
State/In-Kind			$0
Other Federal			$0
Transportation Development Credit			$1,033,580
Adjustment			$0
Total Eligible Cost			$4,134,320

Part 3: Milestone Progress Report Information

Milestone Progress Report Details
Report Type	Report Period	Final Report?	Report Period Begin Date	Report Period End Date	Report Due Date	Submission Date
Quarterly	Quarter 1 (Oct - Dec), FY 2019	No	10/1/2018	12/31/2018	1/30/2019	1/18/2019

Status Log
Previous Status	New Status	Updated Date	Updated By
Submitted	FTA Review Complete	2/22/2019
Work in Progress	Submitted	1/18/2019	Pam Reitz

Milestone Progress Overview Remarks

Remark By	Pam Reitz
Remark Type	Award Overview
Remark Date	2/20/2019
Remark	All expenditures and ECHO draw have been completed.

Remark By	Pam Reitz
Remark Type	Award Overview
Remark Date	1/18/2019
Remark	Grant information submitted is complete and accurate. Final draw will be submitted when ECHO is open.

Remark By	Pam Reitz
Remark Type	Award Overview
Remark Date	10/24/2018
Remark	Grant is active waiting on buses to be delivered.

Remark By	Pam Reitz
Remark Type	Award Overview
Remark Date	7/30/2018
Remark	Project is ongoing and vehicles are on order

Remark By	Pam Reitz
Remark Type	Award Overview
Remark Date	4/16/2018
Remark	Grant is active and project is ongoing

Milestone Progress FTA Review Remarks

Remark By	Linda Segovia
Remark Type	FTA Remarks
Remark Date	2/22/2019
Remark	FTA reviewed FFR and MPR on 2/22/2019.

Milestone Details

Budget Activity Line Item: 11.12.02 - BUY REPLACEMENT 35-FT BUS

Line Item Description: The funds in ALI 11.12.01 will be used by PSTA to purchase 3 - 35` Gillig hybrid buses. If PSTA is awarded funding under the Section 5339 Discretionary grant, the new vehicle will replace a selection of 2003 vehicles that are currently out of useful life. The replacement vehicle list is attached to the grant. The vehicle that will be replaced will be determined based on their condition when the new vehicles arrive at PSTA. The buses are 35` heavy duty vehicles with a useful life of 12 years or 500,000 miles. The vehicles will be a low floor design for easy accessibility, interior/exterior cameras, real time Bus information (RTBI) for Security, LED lighting, fareboxes, vapor photo sensor, and bike racks to facilitate intermodal travel opportunities. Each bus is estimated to be $752,000 for an estimated total cost of $2,256,000. Additional funds in this ALI will be used to cover expenses related to the purchase of replacement buses, which will include but not limited to: buses, inspections, travel, training and any additional equipment that is needed. If the vehicle price is lower PSTA may be able to purchase an additional vehicle with the grant funding available. If any funds are remaining they will be applied to future bus purchases. ======================= PSTA is a member of a bus buy consortium and we will purchase using the Lynx (Orlando) contract through the consortium. Because of the purchase through the Lynx contract the RFP and award dates will not match the dates for the STIP or the start date of the grant.

Line Item #	Scope Name / Code	Custom Item Name	Activity	Quantity
11.12.02	BUS - ROLLING STOCK (111-00)	BUY REPLACEMENT 35-FT BUS	BUY REPLACEMENTS - CAPITOL BUS	5

Funding Source	Section of Statute	CFDA Number	Amount
49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY2013 & Fwd)	5339-1	20526	$4,129,326
Local			$0
Local/In-Kind			$0
State			$0
State/In-Kind			$0
Other Federal			$0
Transportation Development Credit			$1,033,580
Adjustment			$0
Total Eligible Cost			$4,129,326

Milestone Name: RFP/IFB Issue Date

Milestone Description: RFP/IFB Issue Date

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	9/1/2013		9/1/2013

Milestone Name: Contract Award Date

Milestone Description: Contract Award Date

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	12/12/2013		12/12/2013

Milestone Name: Initial Delivery Date

Milestone Description: Initial Delivery Date

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	12/1/2018		10/3/2018	First bus delivered

Milestone Name: Final Delivery Date

Milestone Description: Final Delivery Date

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	12/30/2018		10/30/2018	12/31/2018 - The last bus was delivered on 10/30/2018 and final draw will be submitted after ECHO is reopened.

Milestone Name: Contract Completion Date

Milestone Description: Contract Completion Date

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	4/1/2019

Budget Activity Line Item: 11.79.00 - PROJECT ADMINISTRATION

Line Item Description: Normally PSTA includes 3% of FTA funds for Project Admin. However, this year PSTA has programmed .18% of FTA funds in ALI 11.79.00 and we feel that this will be sufficient to cover expenses for this ALI.

Line Item #	Scope Name / Code	Custom Item Name	Activity	Quantity
11.79.00	OTHER CAPITAL ITEMS (BUS) (117-00)	PROJECT ADMINISTRATION	OTHER CAPITAL ITEMS (BUS)	0

Funding Source	Section of Statute	CFDA Number	Amount
49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY2013 & Fwd)	5339-1	20526	$4,994
Local			$0
Local/In-Kind			$0
State			$0
State/In-Kind			$0
Other Federal			$0
Transportation Development Credit			$0
Adjustment			$0
Total Eligible Cost			$4,994

Milestone Name: Initial Expediture

Milestone Description: Initial Expediture

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	5/2/2016		7/31/2016

Milestone Name: Final Expenditure

Milestone Description: Final Expenditure

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	12/30/2019		12/31/2018	12/31/2018 - All project administration funds have been drawn and ALI is complete

Budget Activity Line Item: 11.12.02 - BUY REPLACEMENT 35-FT BUS

Line Item Description: The funds in ALI 11.12.01 will be used by PSTA to purchase 3 - 35` Gillig hybrid buses. If PSTA is awarded funding under the Section 5339 Discretionary grant, the new vehicle will replace a selection of 2003 vehicles that are currently out of useful life. The replacement vehicle list is attached to the grant. The vehicle that will be replaced will be determined based on their condition when the new vehicles arrive at PSTA. The buses are 35` heavy duty vehicles with a useful life of 12 years or 500,000 miles. The vehicles will be a low floor design for easy accessibility, interior/exterior cameras, real time Bus information (RTBI) for Security, LED lighting, fareboxes, vapor photo sensor, and bike racks to facilitate intermodal travel opportunities. Each bus is estimated to be $752,000 for an estimated total cost of $2,256,000. Additional funds in this ALI will be used to cover expenses related to the purchase of replacement buses, which will include but not limited to: buses, inspections, travel, training and any additional equipment that is needed. If the vehicle price is lower PSTA may be able to purchase an additional vehicle with the grant funding available. If any funds are remaining they will be applied to future bus purchases. ======================= PSTA is a member of a bus buy consortium and we will purchase using the Lynx (Orlando) contract through the consortium. Because of the purchase through the Lynx contract the RFP and award dates will not match the dates for the STIP or the start date of the grant.

Line Item #	Scope Name / Code	Custom Item Name	Activity	Quantity
11.12.02	BUS - ROLLING STOCK (111-00)	BUY REPLACEMENT 35-FT BUS	BUY REPLACEMENTS - CAPITOL BUS	5

Funding Source	Section of Statute	CFDA Number	Amount
49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY2013 & Fwd)	5339-1	20526	$4,129,326
Local			$0
Local/In-Kind			$0
State			$0
State/In-Kind			$0
Other Federal			$0
Transportation Development Credit			$1,033,580
Adjustment			$0
Total Eligible Cost			$4,129,326

Milestone Name: PSTA Contract Award

Milestone Description: PSTA Contract Award

Revision#	Original Estimated Completion Date	Revised Completion Date	Actual Completion Date	Milestone Progress Remarks
8	10/25/2017		11/13/2017