Nonappropriated Fund Human Resource Management System (NAF HRMS)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NAVMC 12000/499 Marine Corps NAF Group Insurance and Retirement Agreement	Form	New	Available
0703-0071_SSN Memo_2.17.2022.pdf	Supplementary Document	Uploaded 2022-04-25	Repair queued
Retiree Template Letter Sample Request to Update Information.docx	Supplementary Document	Uploaded 2022-04-25	Available
Applicant Email Template Samples.docx	Supplementary Document	Uploaded 2022-04-25	Available
0703-0071_SSA_4.29.2022.docx	Supporting Statement A	Uploaded 2022-04-29	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
253050	Marine Corps NAF Group Insurance and Retirement Enrollment Waiver Change Agreement Form	Form	New	Marine Corps NAF Group Insurance and Retirement Agreement
235187	NAF HRMS Online Application	Other-Online System	Modified

ICR Details

OMB Control No: 0712-0007	ICR Reference No: 202302-0712-007
Status: Historical Active	Previous ICR Reference No: 201903-0703-002
Agency/Subagency: DOW/USMC	Agency Tracking No: 0703-AHRB
Title: Nonappropriated Fund Human Resource Management System (NAF HRMS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/08/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/08/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2025	36 Months From Approved
Responses	70,003	0	77,866
Time Burden (Hours)	34,990	0	38,933
Cost Burden (Dollars)	707,478	0	698,847

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Abstract: The information collection is necessary for Marine Corps Community Services (MCCS) to successfully manage and administer an effective and efficient recruiting and hiring process. MCCS’s use of innovative technologies in the Non-Appropriated Fund Human Resource Management System (NAF HRMS) enables MCCS to streamline the employment application process, reduce processing and recruiter response times, and decrease the need for applicant calls and inquiries; therefore, improving the applicant’s experience. The collection is also necessary to facilitate the successful management and administration of MCCS retiree benefits.

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Authorizing Statute(s): US Code: 5 USC 71 Name of Law: Labor Management Relations
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 10182	02/23/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 24289	04/25/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Marine Corps NAF Group Insurance and Retirement Enrollment Waiver Change Agreement Form	NAVMC 12000/499	Marine Corps NAF Group Insurance and Retirement Agreement
NAF HRMS Online Application

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	70,003	77,866	0	-7,863	0	0
Annual Time Burden (Hours)	34,990	38,933	0	-3,943	0	0
Annual Cost Burden (Dollars)	707,478	698,847	0	8,631	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Burden has increased due to the addition of an information collection. The NAVMC Form 12000/499 is new to this information collection request. Burden for the NAF HRMS System has actually decreased due to a general decrease in applicants following the COVID-19 pandemic.

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Annual Cost to Federal Government: $252,686

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/29/2022

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