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pdfFY 2023 Sample Budget Detail Worksheet
Purpose. The Budget Detail Worksheet may be used as a guide to assist applicants in the
preparation of the budget and budget narrative. Applicants may submit the budget and budget
narrative using this form or in the format of their choosing (plain sheets, independently created
forms, or a variation of this form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to the applicant’s budget
may be deleted.
A. Personnel. List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for
employees engaged in grant activities must be consistent with that paid for similar work within
the applicant organization.
Name/Position
Computation
Cost
$
Total Personnel
$
B. Fringe Benefits. Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project.
Name/Position
Computation
Cost
$
Total Fringe Benefits
$
C. Travel. Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for
trainees should be listed separately. Show the number of trainees and unit costs involved.
Identify the location of travel, if known. Indicate source of any Travel Policies applied.
Purpose of Travel
Location
Item
Computation
Cost
$
Total Travel
$
D. Equipment. List non-expendable items that are to be purchased. Non-expendable
equipment is tangible property having a useful life of more than one year. (Note: Organization’s
own capitalization policy and threshold amount for classification of equipment may be used).
Expendable items should be included either in the “Supplies” category or in the “Other”
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment,
especially high cost items and those subject to rapid technical advances. Rented or leased
equipment costs should be listed in the “Contractual” category. Explain how the equipment is
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necessary for the success of the project. Attach a narrative describing the procurement method to
be used.
Budget Narrative: Provide a narrative budget justification for each of the budget items
identified.
Item
Computation
Cost
$
Total Equipment
$
E. Supplies. List items by type (office supplies, postage, training materials, copying paper, and
other expendable items such as books, hand held tape recorders) and show the basis for
computation. (Note: Organization’s own capitalization policy and threshold amount for
classification of supplies may be used). Generally, supplies include any materials that are
expendable or consumed during the course of the project.
Supply Items
Computation
Cost
$
Total Supplies
$
F. Consultants/Contracts.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or
daily fee (8-hour day), and estimated time on the project. Include any pre-award grant writing
services provided by a consultant in this section (maximum cost is $1,500 per applicant)
Budget Narrative: Provide a narrative budget justification for each of the budget items
identified.
Name of Consultant
Service Provided
Computation
Cost
$
Subtotal – Consultant Fees
$
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in
addition to their fees (i.e., travel, meals, lodging, etc.)
Budget Narrative: Provide a narrative budget justification for each of the budget items
identified.
Item
Location
Computation
Subtotal – Consultant Expenses
Cost
$
$
Contracts: Provide a description of the product or services to be procured by contract and an
estimate of the cost. Applicants are encouraged to promote free and open competition in
awarding contracts. Any sole source contracts must follow the applicable requirements set forth
in 2 C.F.R. §§ 200.317 through 200.326.
Budget Narrative: Provide a narrative budget justification for each of the budget items
identified.
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Item
Cost
Subtotal – Contracts
$
$
Total Consultants/Contracts
$
G. Other Costs. List items (e.g., reproduction, janitorial or security services, and investigative
or confidential funds) by major type and the basis of the computation. For example, provide the
square footage and the cost per square foot for rent, and provide a monthly rental cost and how
many months to rent.
Budget Narrative: Provide a narrative budget justification for each of the budget items
identified.
Important Note: If applicable to the project, construction costs should be included in this
section of the Budget Detail Worksheet.
Description
Computation
Cost
$
$
Total Other
H. Indirect Costs. Indirect costs are allowed only if the applicant has a federally approved
indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be
attached. If the applicant does not have an approved rate, one can be requested by contacting the
applicant’s cognizant Federal agency, which will review all documentation and approve a rate
for the applicant organization, or if the applicant’s accounting system permits, costs may be
allocated in the direct costs categories.
Description
Computation
Cost
$
Total Indirect Costs
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$
I. Budget Summary. When applicant has completed the budget worksheet, transfer the totals
for each category to the spaces below. Compute the total direct costs and the total project costs.
Indicate the amount of Federal funds requested and the amount of non-Federal funds that will
support the project.
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Consultants/Contracts
G. Other
H. Indirect Costs
Federal Amount
$
$
$
$
$
$
$
$
Total Requested
Non-Federal Amount
$
$
$
$
$
$
$
$
Total Non-Federal
Amount
Federal Amount
$
$
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$
Combined Total Project Costs
| File Type | application/pdf |
| File Title | FY 2017 Sample Budget Detail Worksheet |
| File Modified | 2023-02-13 |
| File Created | 2017-06-01 |