Preparedness Grants Portfolio, including Regional Catastrophic Preparedness Grant Program (RCPGP), Grants Reporting Tool (GRT), Emergency Management Performance Grant (EMPG), Intercity Bus Security Gr

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form FEMA Form FF-207-F NSGP Investment Justification	Form and Instruction	New	Available
Form FEMA Form FF-207-F Biannual Strategy Implementation Report (BSIR)	Form and Instruction	New	Repair queued
Form FEMA Form FF-207-F Controlled Equipment Request Form	Form and Instruction	New	Available
Form FEMA Form FF-207-F Controlled Equipment Request Form	Form and Instruction	New	Available
Form FEMA Form FF-207-F RCPGP Instrument All Required Program Specific Doc	Form and Instruction	New	Available
Form FEMA Form FF-207-F ISBGP Instrument Vulnerability Assessment and Security Plan Certification Statement (VASP)	Form and Instruction	New	Available
Form FEMA Form FF-207-F ISBGP Instrument Sample Budget	Form and Instruction	New	Available
Form FEMA Form FF-207-F ISBGP Instrument Investment Justification Template	Form and Instruction	New	Available
Form FEMA Form FF-207-F EMPG Instrument Work Plan Template	Form and Instruction	New	Available
Form FEMA Form FF-207-F EOCGP Instrument Investment Justification Template	Form and Instruction	New	Available
2023PrepGrantsEmergencyApproval_SupportingStatement.docx	Supporting Statement A	Uploaded 2023-02-24	Available
GRT-privacy-pia-fema013-gmp-appendixupdate-march2020.pdf	Supplementary Document	Uploaded 2023-02-24	Available
2023PrepGrantsEmergencyApproval_JustificationMemo.pdf	Supplementary Document	Uploaded 2023-02-24	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
258745	Nonprofit Security Grant Program (NSGP) Investment Justification	Form and Instruction	New	NSGP Investment Justification
258744	Biannual Strategy Implementation Report (BSIR)	Form and Instruction	New	Biannual Strategy Implementation Report (BSIR)
258743	Controlled Equipment Request Form (Private Sector)	Form and Instruction	New	Controlled Equipment Request Form
258742	Controlled Equipment Request Form (SLTT)	Form and Instruction	New	Controlled Equipment Request Form
258741	Regional Catastrophic Preparedness Grant Program (RCPGP) - Required Additional Documentation	Form and Instruction	New	RCPGP Instrument All Required Program Specific Doc
258740	Intercity Bus Security Grant Program (IBSGP) - Vulnerability Assessment and Security Plan	Form and Instruction	New	ISBGP Instrument Vulnerability Assessment and Security Plan Certification Statement (VASP)
258739	Intercity Bus Security Grant Program (IBSGP) - Associated Detailed Budget	Form and Instruction	New	ISBGP Instrument Sample Budget
258738	Intercity Bus Security Grant Program (IBSGP) - Associated Investment Justification Form	Form and Instruction	New	ISBGP Instrument Investment Justification Template
258737	Emergency Management Performance Grant (EMPG) - Work Plan	Form and Instruction	New	EMPG Instrument Work Plan Template
258736	Emergency Operations Center Grant Program (EOCGP) - Formal Investment Justification	Form and Instruction	New	EOCGP Instrument Investment Justification Template

ICR Details

OMB Control No: 1660-0156	ICR Reference No: 202302-1660-002
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DHS/FEMA	Agency Tracking No: 1660-NW162, Emergency
Title: Preparedness Grants Portfolio, including Regional Catastrophic Preparedness Grant Program (RCPGP), Grants Reporting Tool (GRT), Emergency Management Performance Grant (EMPG), Intercity Bus Security Gr
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 02/24/2023
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/24/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/24/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2023	6 Months From Approved
Responses	2,687	0	0
Time Burden (Hours)	20,860	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The purpose of the Preparedness Grants Portfolio is to support immediate needs in response to delivering and supporting grant programs that help the Nation before, during, and after disasters to make the country more resilient. The instruments under this collection include information required for recipients to apply for grant awards and receive funding, for FEMA to monitor awards for compliance, and to comply with applicable laws and regulations. The applicable laws and regulations are included as attachments.

Emergency Justfication: Section 305 of the Build America, Buy America Act (BABAA) (Pub. L. No. 117-58, §§ 70901-52) requires FEMA to make applications available to applicants no later than 60 days after December 29, 2022 (date Act was enacted), applicants to submit applications no later than 80 days after the grant announcement, and the FEMA Administrator to act (e.g. announce award amounts) within 65 days after the receipt of an application. It would thus be impossible to complete the normal PRA process before the statutory deadline. It is contrary to the public interest to delay implementing this information collection until after FEMA has completed the standard PRA process.

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Authorizing Statute(s): PL: Pub.L. 117 - 328 All Name of Law: Consolidated Appropriations Act, 2023
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 10

table that charts list of burden

IC Title	Form No.	Form Name
Biannual Strategy Implementation Report (BSIR)	FEMA Form FF-207-FY-23-107	Biannual Strategy Implementation Report (BSIR)
Controlled Equipment Request Form (Private Sector)	FEMA Form FF-207-FY-23-106 (formerly 087-0-0-1)	Controlled Equipment Request Form
Controlled Equipment Request Form (SLTT)	FEMA Form FF-207-FY-23-106 (formerly 087-0-0-1)	Controlled Equipment Request Form
Emergency Management Performance Grant (EMPG) - Work Plan	FEMA Form FF-207-FY-23-101	EMPG Instrument Work Plan Template
Emergency Operations Center Grant Program (EOCGP) - Formal Investment Justification	FEMA Form FF-207-FY-23-100	EOCGP Instrument Investment Justification Template
Intercity Bus Security Grant Program (IBSGP) - Associated Detailed Budget	FEMA Form FF-207-FY-23-103	ISBGP Instrument Sample Budget
Intercity Bus Security Grant Program (IBSGP) - Associated Investment Justification Form	FEMA Form FF-207-FY-23-102	ISBGP Instrument Investment Justification Template
Intercity Bus Security Grant Program (IBSGP) - Vulnerability Assessment and Security Plan	FEMA Form FF-207-FY-23-104	ISBGP Instrument Vulnerability Assessment and Security Plan Certification Statement (VASP)
Nonprofit Security Grant Program (NSGP) Investment Justification	FEMA Form FF-207-FY-21-115 (formelry 089-25)	NSGP Investment Justification
Regional Catastrophic Preparedness Grant Program (RCPGP) - Required Additional Documentation	FEMA Form FF-207-FY-23-105	RCPGP Instrument All Required Program Specific Doc

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,687	0	0	2,687	0	0
Annual Time Burden (Hours)	20,860	0	0	20,860	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: EMPG Work Plan burden increase is due to the development of a new template that allows the EMPG program office to better assess the value and compliance of recipients of grant funds. Biannual Strategy Implementation Report (BSIR) burden reduction is due to eliminating the Initial Strategy Implementation Plan RCPGP- Required additional Documentation burden increase is due to an increase of expected recipients from 10 to 25. EOCGP burden reduction is due to changes in the program that vastly reduces the number of recipients of grant funds. There is no change to the burden for the IBSGP Associated Investment Justification Form. The IBSGP Associated detailed budget burden increase is due to a new requirement compared to the most recent collection approval. The IBSGP-Vulnerability Assessment and Security Plan burden increase is due to a new requirement compared to the most recent collection approval. The Controlled Equipment Request Form burden decrease is due to changes in the form compared to the previous version from 2016. The is no change to the burden for the NSGP Investment Justification form.

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Annual Cost to Federal Government: $7,616,046

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/24/2023

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