Supply and Service Program

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
SS ICR 30-day Supporting Statement 1250-0003 4.10.23.docx	Supporting Statement A	Uploaded 2023-04-10	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
259465	Supply and Service Program - Third-Party Disclosure		New
259464	Supply and Service Program - Scheduling Letter Burden	Instruction	New
13735	Supply and Service Program - Recordkeeping Requirements		Modified

ICR Details

OMB Control No: 1250-0003	ICR Reference No: 202304-1250-001
Status: Historical Active	Previous ICR Reference No: 202011-1250-002
Agency/Subagency: DOL/OFCCP	Agency Tracking No:
Title: Supply and Service Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 08/24/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/17/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2026	36 Months From Approved	08/31/2023
Responses	209,864	0	112,007
Time Burden (Hours)	10,021,619	0	10,567,633
Cost Burden (Dollars)	35,612	0	62,677

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Abstract: The Office of Federal Contract Compliance Programs (OFCCP) is requesting reauthorization of its supply and service (non-construction) program. This information collection request (ICR) outlines the legal authority, procedures, burden, and cost associated with the recordkeeping and reporting requirements of supply and service Federal contractors and subcontractors. This ICR also contains the information collection instrument that notifies contractors that they have been selected to undergo a compliance evaluation. OFCCP is seeking reauthorization of the existing instrument approved under this collection: the Supply and Service Scheduling Letter and Itemized Listing (collectively referred to as the “scheduling letter”). In addition to seeking the reauthorization of the scheduling letter, this ICR outlines the proposed revisions to the scheduling letter.

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Authorizing Statute(s): US Code: 38 USC 4212 Name of Law: Vietnam Era Veterans' Readjustment Assistance Act
   EO: EO 11246 Name/Subject of EO: Executive Order 11246 - Equal Employment Opportunity
   US Code: 29 USC 793 Name of Law: Rehabilitation Act of 1973
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 70867	11/21/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 23472	04/17/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Supply and Service Program - Recordkeeping Requirements
Supply and Service Program - Scheduling Letter Burden
Supply and Service Program - Third-Party Disclosure

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	209,864	112,007	0	0	97,857	0
Annual Time Burden (Hours)	10,021,619	10,567,633	0	0	-546,014	0
Annual Cost Burden (Dollars)	35,612	62,677	0	-58,366	31,301	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The annual number of responses in the previous ICR was not fully inclusive. 112,007 was the number of respondents in the previous ICR. The number of responses should have been 229,014 to account for the recordkeeping responses, reporting responses, and third-party disclosure responses (like in this reauthorization of the ICR). OFCCP changed the methodology for estimating the number of contractor establishments impacted by the recordkeeping, reporting, and third-party disclosure requirements in this ICR. Previously, OFCCP used a single year of the most recent EEO-1 data and now OFCCP is using a three-year average of the most recent EEO-1 data because it is more representative of the fluctuating number of contractor establishments who meet OFCCP’s jurisdictional thresholds. This explains the decrease in the number of respondents from 112,007 to 104,303. OFCCP increased the time burden for responding to the scheduling letter to account for the proposed new items that have been added to the letter. However, the total annual time burden for the ICR decreased. First, OFCCP changed its methodology to use the average number of compliance reviews completed in the last three years to estimate the number of compliance reviews it expects to complete annually (1,258 in this submission vs. 2,500 in the previous submission). The previous estimate used was double the number of compliance reviews OFCCP actually completed. In addition, as mentioned above, the decrease in the number of contractor establishments also had an impact on the total decrease in annual time burden. The annual cost burden also decreased because of the change in the number of compliance reviews and the number of contractor establishments.

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Annual Cost to Federal Government: $2,870,580

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/17/2023

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