1301 Att 2f NCEZID_DataManagePlan_Template

OMB control # 0920-130
Expiration: 6/30/2023

Data Management Plan
INSTRUCTIONS
Please complete the Management form thoroughly. If a question does not apply, please indicate ‘Not Applicable’ or ‘N/A’.

Public reporting burden of this collection of information is estimated to average 60 minutes per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may
not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. Send
comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to CDC/ATSDR
Reports Clearance Officer; 1600 Clifton Road NE, MS D-74 Atlanta, Georgia 30333; ATTN: PRA (0920-130)

CS335402-A 10/27/2022

Description
Simple description of data elements, amount of data, what the data can be used for (150 words or less), years of
data included and collection cycles to expect updates).

Project Type (surveillance, research, administration)
Indicate the primary purpose for which the data are being collected (e.g., surveillance, research, program
administration, program evaluation, investigation, or other).
● Surveillance
● Research
● Administration
● Program Administration

● Program Evaluation
● Investigation
● Other
● Not Applicable

If you select other or not applicable, please briefly describe the primary purpose of the project:

Standards used
Brief descriptions of standards that would be used in creating a dataset (e.g., how were variables categorized,
suppression of values, level of aggregation (case, facility, region, national). Ideally provide link to full
documentation or summarize key aspects here.

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Data Representation/Limitations
Include a brief description of representativeness and limitations of use (accuracy, interpretation, validation efforts).

Quality Check
Describe if the data set had a specific review of data for quality, and what that was (how are you confident that
data available reflects what was used in the publication).

Data and metadata standards
Spatial
The range of spatial applicability of a data set. Could include a spatial region or a named place. List the
geographic entities (variables) for which data are available (e.g., City, Country, Region, State, Country).

Population Represented
Open text summarizing population. Please include information such as social demographics, health conditions,
healthcare settings, and other health equity variables.

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Current Project Status
● Planning, collection not started
● Collection ongoing
● Collection complete-cleaning
● Collection complete data available
Project Start Year
Enter the 4 digit year corresponding to the fiscal year the project was first awarded. If this is a recurring award
enter the first year of the current cycle of funding.

Timing
Proposed timing of availability is:
● By one year of end of collection cycle
● 30 months after end of a time limited data collection (not from time of cleaning, analysis, publication)
● Data tables only at time of publication
● Data tables at other time
Temporal
The range of temporal applicability of project (i.e., a start and end date of applicability for the data). Indicate the
data years (or other periods) for which data are available; the date data collection started and is expected to end.

Tags
Keywords to make dataset discoverable, can be used by technical and non-technical users; consider MeSH terms.

Last Update
Date to indicate approval date of the most recent version of this DMP if updated.
Data Dictionary
● Yes
● No
If Yes, provide a URL:

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Data File Format (e.g., Excel, SAS):

Physical Location: location of dataset (physically):

FOA– Link to any funding opportunity announcement(s) that this DMP is linked to:

Policies for access and sharing
Exclusion
Summarize if data is justifiable excluded from compliance with CDC Policy CDC-GA-2005-14 (Policy on
Public Health Research and Nonresearch Data Management and Access). If excluded, Check best single
exclusion categories:
● Not part of CDC system
● Under license agreement/restricted DUA (prohibiting publication)
● Dual-Use Research concerns
● Protected under 308(d)
● Protected under 301(d)
● Other, specify:

Public Access Determination
If not excluded:
● Justified non-compliance
● Compliant
If Justified non-compliance or restricted access levels as described below, summarize privacy, security, cost,
accessibility, and impact on grantees, perceived value of data access as considerations in justification.
●

Provide reasons for not providing data to the public, the benefit of providing the information does not
justify the cost in terms of privacy, security, cost of provision. If the benefits are preceived as low, justify why
using examples ideally or other available data.

●

For ‘restricted public’ access level, please describe justification for having restrictions (e.g., requires IRB
approval, limited access at Research Data Center, limited access to summary data)

(255 character limit):

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Public Access Level
The degree to which this data collected as part of this project could be made publicly-available regardless of
whether it has been made available. Please include a justification below.
● Public (Data set or summary data tables could be made publicly available to all without restrictions
or suppressions.)
● Restricted public (available with restrictions and/or limitations), either restricted use (data suppression,
binding Data Use Agreements), restricted access (controlled access only-RDC), or summary data only
● Non-public (Data set is not available to members of the public).
Justification:

Policies and provisions for re-use, re-distribution
Timing
Please select one of the proposed timing of availability. If you timing is not reflected in the options,
describe your proposed timing of availability below.
● By one year of end of collection cycle
● 30 months after end of a time limited data collection (not from time of cleaning, analysis, publication)
● Data tables only at time of publication
● Data tables at other time
● Other, specify:

Access URL
URL providing indirect access to the data set. (Must include protocol, data dictionary (variable names and
valid values), data collection instrument and other relevant information. Please provide the URL for the
documentation associated with this project. The information is to include protocol, data dictionary (variable
names, description, attributes, valid values), data collection instrument and other relevant information.

Download URL
URL providing direct access to a downloadable file of the data set. Provide the URL for access to a downloadable
file of the dataset.

Contact Name and Email
Contact person’s name and email address (Name, address, e-mail and phone). Please provide the name, email
address and phone number of the DMP /data steward for this project.

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License/Other agreements
Provide the license or non-license (i.e. Public Domain) status with which the data set has been published. See
Open Licenses for more information. Government works are by default in the U.S. Public Domain. If no other
open license applies, the following URL should be used for the license field: http://www.usa.gov/publicdomain/
label/1.0/.

Publisher
The publishing entity and optionally their parent organization(s) (e.g., CDC, grantee). Please provide the name of
the data owner who will be publishing the data associated with this DMP. If varied, can there be a location from
which specific datasets publishers can be identified.

Plans for archiving and preservation of access
Data integrity.
List provisions for integrity (e.g., protection, confidentiality, intellectual property).

Security Assessment and Authorization (Formerly Certification and Accreditation)
If CDC system - The review is handled by the OCISO/Center Privacy Officer. For more information about the process
see http://intranet.cdc.gov/ocio/docs/information-systems-security/CertificationAndAccreditation.pdf.

Preservation Expiration date
Enter the 4 digit year that the dataset will be available until. All datasets are required to have an expiration date.
After this date data will be archived and available upon request.

Archival plans
Describe justification for plans for archive (length of time to maintain, rationale for duration).

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