Request for Employment Information (CMS-R-297/CMS-L564)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CMS-R-297 (CMS-L56 Solicitud De Informaciaon Sobre El Empleo	Form and Instruction	Modified	Available
Form CMS-R-297 (CMS-L56 Request for Employment Information	Form and Instruction	Modified	Available
Form CMS-R-297 (CMS-L56 Request for Employment Information	Form and Instruction	Modified	Repair queued
CMS-R-297 (CMS-L564) - Supporting Statement A_.docx	Supporting Statement A	Uploaded 2023-05-31	Repair queued
Justification for Collecting SSNs.doc	Supplementary Document	Uploaded 2014-01-04	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
8554	Request for Employment Information	Form and Instruction	Modified	Solicitud De Informaciaon Sobre El Empleo
8554	Request for Employment Information	Form and Instruction	Modified	Request for Employment Information
8554	Request for Employment Information	Form and Instruction	Modified

ICR Details

OMB Control No: 0938-0787	ICR Reference No: 202305-0938-015
Status: Historical Active	Previous ICR Reference No: 202003-0938-014
Agency/Subagency: HHS/CMS	Agency Tracking No: CM-CPC
Title: Request for Employment Information (CMS-R-297/CMS-L564)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/16/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/31/2023
Terms of Clearance: Prior to the re-submission of the information collection (IC) “Request for Employment Information” (0938-0787), CMS will assess linguistic preferences across the Medicare population and translate this IC into additional languages as appropriate in order to increase accessibility and reduce health disparities. It is the expectation that CMS will translate this form into more languages that English and Spanish but the number of additional languages will be based on the agency’s assessment of its populations needs but these languages could include Traditional or Simplified Chinese, Vietnamese, Korean, Tagalog, Arabic, French, and Russian. This request is supported by the principles and priorities set forth in the memorandum titled “Improving Access to Public Benefits Programs Through the Paperwork Reduction Act” (April 13, 2022), the Executive Order 13985 on “Advancing Racial Equity and Support for Underserved Communities Through the Federal Government” (January 20, 2021), and the culturally and linguistically appropriate services (CLAS) standards (https://thinkculturalhealth.hhs.gov/clas/what-is-clas).

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2024	36 Months From Approved	08/31/2023
Responses	676,526	0	15,000
Time Burden (Hours)	169,132	0	5,000
Cost Burden (Dollars)	0	0	0

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Abstract: This information is needed to determine whether an individual is eligible to enroll in Medicare Part B or Premium Part A under the provisions of section 1837(i) of the Social Security Act (The Act) and/or qualify for a reduction in the premium amount under the provisions of section 1839(b) of the Act.

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Authorizing Statute(s): Statute at Large: 18 Stat. 1837
   US Code: 42 USC 1395p Name of Law: Enrollment Periods
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 13830	03/06/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 34502	05/30/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Request for Employment Information	CMS-R-297 (CMS-L564), CMS-R-297 (CMS-L564) SP	Request for Employment Information ,   Solicitud De Informaciaon Sobre El Empleo

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	676,526	15,000	0	0	661,526	0
Annual Time Burden (Hours)	169,132	5,000	0	-5,000	169,132	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The burden has increased significantly due to CMS using data provided from SSA. SSA processes the form on behalf of CMS. The current data was pulled from SSA’s repositories 8 and more closely matches our current estimates for individuals signing up for Medicare using an SEP. Previously, CMS estimated the burden based on less reliable, historical trends.

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Annual Cost to Federal Government: $1,538,492

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/31/2023

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