Participant Feedback on Format for Annual Meeting of the Child Care and Development Block Grant Implementation Research and Evaluation Grant Recipients

_{OMB Control Number: 0970-0401, Expiration Date: June 30, 2024}

These are sample questions and may be adjusted slightly.

Format for Annual Meeting

Dear Grant Team Member,

We would like to host the [final CCDBG annual meeting/name of meeting] in [March 2023/meeting date). We would like to know if you would prefer a hybrid meeting (with an in-person component and a virtual component) or a virtual meeting (everyone meeting virtually). Our planning for the meeting will be different depending on the format.

Survey Questions

Interest in Attending In-Person Meeting in D. C. in [March 2023/Month Year]

1. How would you like to attend the [final CCDBG annual meeting/name of meeting]? (Note, this is an indication of preferences, not a binding commitment on whether you will attend in-person or virtually).

• I would prefer to attend in-person if conditions are right. (Questions regarding conditions follow, below.)

• I support a hybrid meeting, but because of my own circumstances, I am unlikely to attend in-person in [March 2023/month year]. I would likely participate virtually.

• I would prefer to participate virtually and would prefer a completely virtual option

Conditions that Would Make You Feel Comfortable and Interested to Attend In-Person

We are interested in understanding what conditions would make you feel comfortable and interested in traveling to DC for an in-person meeting option. Please tell us about how your in-person participation is related to the expected in-person participation of other participants.

2. To what extent will your in-person participation depend on whether CCDBG members from other teams are attending in-person?

• My in-person attendance is not dependent on the in-person attendance from people.

• I will only plan to attend in-person if at least half of the participants are likely to attend in-person.

• NA, I plan to participate virtually

3. Please mark all conditions that you would like to see present to make you feel comfortable and interested in attending an in-person meeting in Washington, DC. Note that these requirements would only apply to our meeting attendees, and the requirements of the building we are in may be different.

• Wearing masks is required of all meeting attendees at all times

• Wearing masks is required in the meeting space, but may not be required in common spaces

• Everyone attending the meeting must show proof of vaccination

• Everyone attending the meeting must submit a negative test prior to coming to the meeting.

• There is enough meeting space to allow for social distancing

• COVID community levels in DC must be in the low to moderate range, according to the CDC

• Other [open response]

• NA, I plan to participate virtually

4. Please mark meeting requirements that would cause you NOT to be interested in attending the meeting in person. Leave blank if none apply.

• I have to wear a mask

• I have to demonstrate proof of vaccination

• I have to submit a negative COVID test

• Other [open response]

• NA, I plan to participate virtually

5. Whether we meet in a hybrid meeting or a virtual meeting, we will have limited time to meet and so must prioritize certain activities. How much priority and time would you place on each of the following activities:

	High priority (1 hour or more)	Medium priority (1/2 hour to 1 hour)	Low priority (< ½ hour)
Hearing from experts
Full group discussions
Small group discussions
Meeting with federal staff
Networking with other participants
Sharing and discussing findings from all the projects (mine and others)
Meeting with my own project team members

6. What else would you like to share that will help us make decisions about the [CCDBG annual meeting/name of meeting]? [open response]

Survey End: Thank you for sharing your perspectives. We will keep them in mind as we plan for the [CCDBG final annual meeting/name of meeting] in [March 2023/month, year].

PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN: The purpose of this information collection is to help ACF understand grantee preferences for future meetings. Public reporting burden for this collection of information is estimated to average 3 minutes per respondent, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. This is a voluntary collection of information. agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970-0401 and the expiration date is 06/30/2024. If you have any comments on this collection of information, please contact Teresa Derrick-Mills at [email protected].