National Center for Science and Engineering Statistics (NCSES) Data Security Requirements for Accessing Confidential Data

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NCSES NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period	Form and Instruction	New	Available
Form NCSES NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period	Form and Instruction	New	Repair queued
Form NCSES Security Plan Form	Form and Instruction	New	Available
Form NCSES Security Plan Form	Form and Instruction	New	Available
Data Security Requirements ICR (NCSES)_04032023.docx	Supporting Statement A	Uploaded 2023-05-15	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
260212	NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period	Form and Instruction	New	NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period
260212	NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period	Form and Instruction	New
260211	Security Plan Form	Form and Instruction	New	Security Plan Form
260211	Security Plan Form	Form and Instruction	New
260211	Security Plan Form	Other-Affidavit	New

ICR Details

OMB Control No: 3145-0278	ICR Reference No: 202305-3145-002
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: NSF	Agency Tracking No:
Title: National Center for Science and Engineering Statistics (NCSES) Data Security Requirements for Accessing Confidential Data
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/06/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/15/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved
Responses	130	0	0
Time Burden (Hours)	93	0	0
Cost Burden (Dollars)	3,245	0	0

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Abstract: Title III of the Foundations for Evidence-Based Policymaking Act of 2018 (hereafter referred to as the Evidence Act) mandates that OMB establish a Standard Application Process (SAP) for requesting access to certain confidential data assets. Specifically, the Evidence Act requires OMB to establish a common application process through which agencies, the Congressional Budget Office, State, local, and Tribal governments, researchers, and other individuals, as appropriate, may apply for access to confidential data assets collected, accessed, or acquired by a statistical agency or unit. This new process will be implemented while maintaining stringent controls to protect confidentiality and privacy, as required by law. The fulfillment of NCSES’s data security requirements places a degree of burden on individuals, which is outlined below.

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Authorizing Statute(s): US Code: 42 USC 1861 et seq. Name of Law: National Science Foundation Act of 1950, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 65611	10/31/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 30799	05/12/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period	NCSES	NSF/NCSES License for Restricted-Use Data Amendment to Extend License Time Period
Security Plan Form	NCSES	Security Plan Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	130	0	0	130	0	0
Annual Time Burden (Hours)	93	0	0	93	0	0
Annual Cost Burden (Dollars)	3,245	0	0	3,245	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection for NSF

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Annual Cost to Federal Government: $664,327

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/15/2023

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