Data Security Requirements for Accessing Confidential Data

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 10 SSE Nondisclosure Statement for Consultant	Form and Instruction	New	Available
Form 5 Initial Info Sheet	Form and Instruction	New	Available
Form 9 SF85P	Form and Instruction	New	Available
Form 6 Researcher Contact Update	Form and Instruction	New	Available
Form 8 OF-306	Form and Instruction	New	Available
Form 7 I-9	Form and Instruction	New	Available
Form 4 Foreign National Residence History	Form and Instruction	New	Available
Form 3 FN SelectiveService Verification	Form and Instruction	New	Available
Form 2 Fair Credit Release	Form and Instruction	New	Available
Form 1 BC 1759	Form and Instruction	New	Available
Form 1 SAP Portal	Form and Instruction	New	Available
Data Security Requirements ICR_Census and BEA_05242023_clean.docx	Supporting Statement A	Uploaded 2023-06-20	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
260536	SAP Portal	Form and Instruction	New	SSE Nondisclosure Statement for Consultant
260536	SAP Portal	Form and Instruction	New	Initial Info Sheet
260536	SAP Portal	Form and Instruction	New	SF85P
260536	SAP Portal	Form and Instruction	New	Researcher Contact Update
260536	SAP Portal	Form and Instruction	New	OF-306
260536	SAP Portal	Form and Instruction	New	I-9
260536	SAP Portal	Form and Instruction	New	Foreign National Residence History
260536	SAP Portal	Form and Instruction	New	FN SelectiveService Verification
260536	SAP Portal	Form and Instruction	New	Fair Credit Release
260536	SAP Portal	Form and Instruction	New	BC 1759
260536	SAP Portal	Form and Instruction	New

ICR Details

OMB Control No: 0607-1026	ICR Reference No: 202306-0607-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: DOC/CENSUS	Agency Tracking No:
Title: Data Security Requirements for Accessing Confidential Data
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/24/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/20/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2026	36 Months From Approved
Responses	640	0	0
Time Burden (Hours)	3,501	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Title III of the Foundations for Evidence-Based Policymaking Act of 2018 (44 U.S.C. 3583; hereafter referred to as the Evidence Act) mandates that OMB establish a Standard Application Process (SAP) for requesting access to certain confidential data assets. The SAP is to be a process through which agencies, the Congressional Budget Office, State, local, and Tribal governments, researchers, and other individuals, as appropriate, may apply to access certain confidential data assets held by a federal statistical agency or unit for the purposes of developing evidence. The SAP Portal is to be a single web-based common application designed to collect information from individuals requesting access to confidential data assets from federal statistical agencies and units. When an application for confidential data is approved through the SAP Portal, the U.S. Census Bureau and the U.S. Bureau of Economic Analysis will collect information to fulfill their statutory confidentiality and data security requirements. This is a required step before providing the individual with access to restricted use microdata for the purpose of evidence building. The U.S. Census Bureau’s and the U.S. Bureau of Economic Analysis’s data security forms and other paperwork, along with the corresponding security protocols, allow the U.S. Census Bureau and the U.S. Bureau of Economic Analysis to maintain controls on confidentiality, as required by the law governing the data-owning agency. The U.S. Census Bureau’s and the U.S. Bureau of Economic Analysis’s collection of data security information will occur outside of the SAP Portal.

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Authorizing Statute(s): US Code: 13 USC 9
   US Code: 13 USC 23(c)
   US Code: 22 USC 3104
   US Code: 22 USC 15 C.F.R. Part 80
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 67865	11/10/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 39822	06/20/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
SAP Portal	1, 2, 3, 4, 7, 8, 6, 9, 5, 10	BC 1759 ,   Fair Credit Release ,   FN SelectiveService Verification ,   Foreign National Residence History ,   I-9 ,   OF-306 ,   Researcher Contact Update ,   SF85P ,   Initial Info Sheet ,   SSE Nondisclosure Statement for Consultant

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	640	0	0	640	0	0
Annual Time Burden (Hours)	3,501	0	0	3,501	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Burden increase due to first request of a new collection.

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Annual Cost to Federal Government: $1,590,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/20/2023

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