National Child Abuse and Neglect Data System (NCANDS)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NCANDS Supporting Statement_revised.docx	Supporting Statement A	Uploaded 2023-06-16	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
260705	Detailed Case Data Component (Child File and Agency File) - Programmatic Staff	Other-Data Elements	New
203542	Detailed Case Data Component (Child File and Agency File) - IT Staff	Other-Data Elements	Modified

ICR Details

OMB Control No: 0970-0424	ICR Reference No: 202306-0970-008
Status: Historical Active	Previous ICR Reference No: 202006-0970-006
Agency/Subagency: HHS/ACF	Agency Tracking No: ACYF-CB
Title: National Child Abuse and Neglect Data System (NCANDS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/27/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/23/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved	08/31/2023
Responses	104	0	52
Time Burden (Hours)	5,616	0	5,512
Cost Burden (Dollars)	0	0	0

---

Abstract: The Child Abuse Prevention and Treatment Act (CAPTA) (42 U.S.C. 5101 et seq.) was amended in 1988 (P.L. 100–294) to direct the Secretary of Health and Human Services (HHS) to establish a national data collection and analysis program, which would make available state child abuse and neglect reporting information. HHS responded by establishing the National Child Abuse and Neglect Data System (NCANDS) as a voluntary national reporting system. During 1996, CAPTA was amended (42 U.S.C. 5106a(d)) to require all states that receive funds from the Basic State Grant program to work with the Secretary of HHS to provide specific data elements, to the maximum extent practicable, about children who had been maltreated. Most of the required data elements were added to the NCANDS data collection. Subsequent CAPTA reauthorizations and amendments added required data elements. The Children’s Bureau (CB) collects NCANDS data using two files of the Detailed Case Data Component (DCDC): (1) Child File, the case-level component of NCANDS and (2) Agency File, the aggregate data component. The current OMB expiration data for the DCDC is August 31, 2023. Through this request, CB is seeking an extension with no changes to this data collection.

---

Authorizing Statute(s): US Code: 42 USC 5101 et seq. Name of Law: Child Abuse Prevention and Treatment Act, as amended
   US Code: 42 USC 5106a(d) Name of Law: Child Abuse Prevention and Treatment Act, as amended
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 16450	03/17/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 40829	06/22/2023
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Detailed Case Data Component (Child File and Agency File) - IT Staff
Detailed Case Data Component (Child File and Agency File) - Programmatic Staff

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	104	52	0	0	52	0
Annual Time Burden (Hours)	5,616	5,512	0	0	104	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The annual burden estimate for 2018–2021 was 5,512 hours, with an annual cost estimate of $647,764. There are no changes to the information collection since the last OMB approval. The annual burden estimate for 2023–2026 is 5,616 hours, which is an increase from the previously approved request. Specifically, the estimated time per response has been adjusted based on feedback from states. Time per response for IT staff increased from 40.5 hours per response to 42.6 hours per response and the time for programmatic staff changed from 65.5 hours per response to 65.4 hours per response. The reasons provided by states for the increase in burden include: • Staff turnover • Staff training • System improvements, such as moving from a Statewide Child Welfare Integrated System (SACWIS) or a Legacy system to a Comprehensive Child Welfare Information System (CCWIS). • System improvements to improve data quality. The annual cost estimate was adjusted to reflect more current BLS data.

---

Annual Cost to Federal Government: $2,288,497

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/23/2023

---