| Data Element |
Definition |
Example |
| Reporting Period |
This is the period of time covered for this report. Each grantee will submit and Annual Performance Report and an Ad Hoc Report each year. |
Annual Performance Reports (APRs) will represent a reporting period between January 1 - April 30 each year. Ad Hoc reports (Ad Hocs) will represent a reporting period between June 1st and December 31st each year. Grantees will submite a Budget Review for each of these periods annually. |
| Federally approved funds - Amount received through FSCS grant to date |
This is the amount of funding that has been approved by the federal government to date. It is also amount the grantee has received up to the end of the reporting period from the federal FSCS grant. |
If a grantee received 100,000 in year 1, then this amount will be 100,000. If a grantee is approved for a 100,000 continuation award in year 2, this amount will be 200,000. |
| Available funds during reporting period including carryover |
This is the amount of funding from the FSCS grant available to the grantee during the reporting period, which includes funds carried over from previous reporting periods. |
If a grantee received 100,000 in year 1, and carries over 50,000 into year 2, then the amount will be 150,000. |
| Expended funds during reporting period |
This is the amount of funding the grantee has expended from the FSCS grant during the reporting period. |
If a grantee is approved for 100,000 in year 1 and spends $75,000, then this amount will be $75,000. |
| Remaining obligated funds during reporting period |
This is the amount of funding that has been obligated but not expended from the FSCS grant during the reporting period. |
If a grantee has obligated or encumbered funds for a particular purpose (e.g., upcoming trainings, student services, or salaries), then they will report them here. For example, if a grantee expended $75,000 on salaries and has obligated another $15,000 for salaries before the end of the reporting period, then the grantee will put $15,000 as their remaining obligated funds. |
| Total amount of funds expended and obligated during reporting period |
This is the amound of FSCS funds expended during the reporting period. |
Using the above examples for expended funds and oblilated funds, the grantee will add those together. For example, $75,000 + $15,000 = $90,000. |
| Carryover funds - Unobligated funds carried into next reporting period |
This is the amount of available funding that has not been expended or obligated from the FSCS grant that will be carried into the next reporting period. Note: This does not include any additional FSCS funding that has yet to be approved. |
Continuing with the above examples if a grantee has been approved for $200,000 to date and expended or obligated $50,000 in year 1 and $90,00 so far in year 2, then their carryover funds = $200,00 - ($50,000 + $90,000)= $60,000 |
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| Full-Service Community Schools Grant Budget Report - [Grantee Name for Reporting Period (Month/Day - Month/Day)] |
| BUDGET CATEGORIES |
|
U.S. Department of Education Funds |
Non Federal Funds |
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Federally approved funds - Amount received through FSCS grant to date |
Available funds during reporting period including carryover |
Expended funds during reporting period |
Remaining obligated funds during reporting period |
Total amount of funds expended and obligated during reporting period |
Carryover funds - Unobligated funds carried into next reporting period |
Available funds during reporting period including carryover |
Expended funds during reporting period |
| A. PERSONNEL |
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| Project Director - $X @ Y%(First Year=Z Mos) |
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| Project Director - [ Description of Costs/Responsibilities ] |
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| Community School Coordinators (#) - $X @ Y% (First Year=Z Mos) |
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| Community School Coordinators - [Description of Costs/ Responsibilities] |
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| Personnel Name: $X @ Y% (First Year=Z Mos) |
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| Additional Personnel Name - [ Description of Costs/ Responsibilities ] |
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| TOTAL PERSONNEL |
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| B. FRINGE BENEFITS |
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| Fringe benefits to include, but not limited to: [ex. Social Security at #%. Medicare at #%. Unemployment Insurance at #%. Workers Compensation at #%. Retirement Plan at #%. Health Insurance at #%. Benefits total of #%. |
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| TOTAL FRINGE BENEFITS |
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| C. TRAVEL for Program Staff |
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| Travel for [Insert positions] to the annual Full-Service Grant Conference in Washington, DC. Cost includes airfare ($X), two night lodging($X), and per diem for two nights and 3 days ($X)Total Cost for FSCS per year $X |
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| Travel for Partners and Evaluation team |
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| Travel for [Insert positions] to the annual Full-Service Grant Conference in Washington, DC. Cost includes airfare ($X), two night lodging($X), and per diem for two nights and 3 days ($X)Total Cost for FSCS per year $X |
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| TOTAL TRAVEL |
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| D. EQUIPMENT |
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| TOTAL EQUIPMENT |
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| E. SUPPLIES |
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| TOTAL SUPPLIES |
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| E. CONTRACTUAL |
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| [Partner/ Contractor Organization Name] - [Purpose of Contract] |
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| Program Evaluation |
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| [Evaluator Name] - [Description of Costs] |
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| [ Description of Evaluation Costs ] |
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| TOTAL CONTRACTUAL |
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| F. CONSTRUCTION (Not Applicable) |
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| G. OTHER |
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| TOTAL OTHER |
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| H. TOTAL DIRECT |
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| I. INDIRECT COSTS |
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| X% of direct costs |
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| TOTAL INDIRECT COSTS |
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| J. TRAINING STIPENDS |
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| TOTAL TRAINING STIPENDS |
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Approved Funds for Reporting Period |
Expended Funds for Reporting Period |
Remaining Encumbered Funds for Reporting Period |
Unencumbered Funds Carried into Next Reporting Period |
Total Expended Funds for Entire Performance Period |
Approved Budget for Reporting Period |
Expended Funds for Reporting Period |
| K. TOTAL COSTS |
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| Updated [Date] |
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| Full-Service Community Schools Grant Budget Report - [Grantee Name for Reporting Period (Month/Day - Month/Day)] |
| BUDGET CATEGORIES |
|
U.S. Department of Education Funds |
Non Federal Funds |
|
Federally approved funds - Amount received through FSCS grant to date |
Available funds during reporting period including carryover |
Expended funds during reporting period |
Remaining obligated funds during reporting period |
Total amount of funds expended and obligated during reporting period |
Carryover funds - Unobligated funds carried into next reporting period |
Available funds during reporting period including carryover |
Expended funds during reporting period |
| A. PERSONNEL |
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| Project Director - $X @ Y%(First Year=Z Mos) |
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| Project Director - [ Description of Costs/Responsibilities ] |
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| Community School Coordinators (#) - $X @ Y% (First Year=Z Mos) |
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$- |
$- |
$- |
$- |
$- |
$- |
$- |
| Community School Coordinators - [Description of Costs/ Responsibilities] |
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| Personnel Name: $X @ Y% (First Year=Z Mos) |
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| Additional Personnel Name - [ Description of Costs/ Responsibilities ] |
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| TOTAL PERSONNEL |
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| B. FRINGE BENEFITS |
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| Fringe benefits to include, but not limited to: [ex. Social Security at #%. Medicare at #%. Unemployment Insurance at #%. Workers Compensation at #%. Retirement Plan at #%. Health Insurance at #%. Benefits total of #%. |
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| TOTAL FRINGE BENEFITS |
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| C. TRAVEL for Program Staff |
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| Travel for [Insert positions] to the annual Full-Service Grant Conference in Washington, DC. Cost includes airfare ($X), two night lodging($X), and per diem for two nights and 3 days ($X)Total Cost for FSCS per year $X |
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$- |
$- |
$- |
$- |
$- |
$- |
$- |
| Travel for Partners and Evaluation team |
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$- |
$- |
$- |
$- |
$- |
$- |
$- |
| Travel for [Insert positions] to the annual Full-Service Grant Conference in Washington, DC. Cost includes airfare ($X), two night lodging($X), and per diem for two nights and 3 days ($X)Total Cost for FSCS per year $X |
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| TOTAL TRAVEL |
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| D. EQUIPMENT |
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| TOTAL EQUIPMENT |
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| E. SUPPLIES |
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| TOTAL SUPPLIES |
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| E. CONTRACTUAL |
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| [Partner/ Contractor Organization Name] - [Purpose of Contract] |
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$- |
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| Program Evaluation |
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$- |
$- |
$- |
$- |
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$- |
| [Evaluator Name] - [Description of Costs] |
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| [ Description of Evaluation Costs ] |
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$- |
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$- |
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$- |
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| TOTAL CONTRACTUAL |
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| F. CONSTRUCTION (Not Applicable) |
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| G. OTHER |
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| TOTAL OTHER |
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| H. TOTAL DIRECT |
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| I. INDIRECT COSTS |
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| X% of direct costs |
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$- |
$- |
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$- |
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$- |
| TOTAL INDIRECT COSTS |
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| J. TRAINING STIPENDS |
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| TOTAL TRAINING STIPENDS |
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Approved Funds for Reporting Period |
Expended Funds for Reporting Period |
Remaining Encumbered Funds for Reporting Period |
Unencumbered Funds Carried into Next Reporting Period |
Total Expended Funds for Entire Performance Period |
Approved Budget for Reporting Period |
Expended Funds for Reporting Period |
| K. TOTAL COSTS |
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| Updated [Date] |
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