Pilots Convicted of Alcohol or Drug-Related Motor Vehicle Offenses or Subject to State Motor Vehicle Administrative Procedure

Forms and Documents

Document Name	Status
2023-24716 30 day FRN.pdf Supplementary Document	2023-11-08
PRA Burden Statement screenshot.jpeg Supplementary Document	2023-11-01
2120-0543.docx Supporting Statement A	2023-10-06
2023-12201 60 day FRN.pdf Supplementary Document	2023-08-24
FAA DUI-DWI website.jpeg Supplementary Document	2023-08-17
PTA statement.docx Supplementary Document	2023-08-17
Comment Matrix.docx Supplementary Document	2023-08-15
Online NL form 1600-85 PAS.pdf Supplementary Document	2023-08-15

IC Document Collections

IC ID	Document Title	Status
25617	Pilots Convicted of Alcohol or Drug-Related Motor Vehicle Offenses or Subject to State Motor Vehicle Administrative Procedure Instruction	Modified

ICR Details

OMB Control No: 2120-0543	ICR Reference No: 202306-2120-006
Status: Received in OIRA	Previous ICR Reference No: 202006-2120-006
Agency/Subagency: DOT/FAA	Agency Tracking No:
Title: Pilots Convicted of Alcohol or Drug-Related Motor Vehicle Offenses or Subject to State Motor Vehicle Administrative Procedure
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/06/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved	03/31/2024
Responses	599	862
Time Burden (Hours)	300	431
Cost Burden (Dollars)	1,498	862

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Abstract: Pilots are mandated to provide information pertaining to convictions, and cancellations, suspensions, or revocations of a license to operate a motor vehicle, for a cause related to the operation of a motor vehicle while intoxicated by alcohol or drug. The FAA’s Security and Hazardous Materials Safety (ASH), is the line of business receiving all reports sent in pursuant to 14 C.F.R. § 61.15(e), and does not intend on disseminating this information with the public. ASH is responsible for ensuring compliance with the regulations by comparing the submitted information against official driving and court records. To enhance the safety of aviation transportation, ASH conducts investigations into the information provided by the person on their own letterhead, or via the online notification letter format, by comparing it to FAA records, official state driver records, and/or court records. This office compares the name, date of birth, address, and certificate number provided by the person, with the FAA’s database of airmen to ensure the information is linked to the correct airman. Once a match is confirmed, this office reviews the date and location (state and/or court location) of any suspension and/or conviction for an alcohol- and/or drug-related motor vehicle action and requests official records from those locations. Once obtained, this office confirms the information sent by the airman was complete, accurate, and was sent within the required 60 day time period. Based on this investigation, this office acknowledges the airman’s compliance, or recommends action against their airman certificate if a violation has occurred. ASH shares this information with FAA Aviation Safety, the Office of Aerospace Medicine, Civil Aerospace Medical Institute (CAMI) AAM-313, for their requirements to evaluate the qualifications of that airman to hold a medical certificate.

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Authorizing Statute(s): US Code: 49 USC 44703 Name of Law: Airman certificates
   US Code: 49 USC 44701 Name of Law: General requirements
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 37596	06/08/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 77139	11/08/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Pilots Convicted of Alcohol or Drug-Related Motor Vehicle Offenses or Subject to State Motor Vehicle Administrative Procedure	1600-85	DUI/DWI Notification Letter

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	599	862	0	-263	0	0
Annual Time Burden (Hours)	300	431	0	-131	0	0
Annual Cost Burden (Dollars)	1,498	862	0	636	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: A Privacy Act Statement and official FAA form number 1600-85 have been added to the online submission tool. Prior to October 1, 2021, any report containing information regarding multiple motor vehicle actions, was counted as multiple reports. Since then, any report containing multiple motor vehicle actions is counted as one report. Therefore the number of reports for this time period has decreased from the last ICR renewal. Based on the reduction in the number of reports, the amount of time associated with that time has reduced. The increase in cost burden stems from prior cost estimates of $1 per report, while newer estimates cost $2.50 according to information obtained from respondents. Additional FAQs have been added to our website in response to some of the comments received from respondents.

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Annual Cost to Federal Government: $191,932

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/06/2023

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