| Attachment CC Burden Chart - All Programs |
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| Reporting |
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| Program Rule |
CFR Citation |
Title |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Program Change |
Total Difference |
Notes: |
| State and Local Government Level |
| State Agency |
|
226.4(j) |
SAs may submit plan to FNS for additional audit funding. |
Hoang, Thoa K. - FNS:
FNS took the last 5 year data of state agencies that requested additional audit funds and averaged them to estimate that there are 8 state agencies that will each file
8 |
1 |
8 |
4 |
32 |
0 |
32.00 |
32 |
|
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226.6(k)(11)(iii) |
SA to submit, for FNS review, information supporting a request for a reduction in the State’s liability, a reconsideration of the State’s liability, or an exception to the 60-day deadline, for exceptional circumstances. |
5 |
1 |
5 |
4 |
20 |
0 |
20.00 |
20 |
|
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226.6 (b)(4)(ii) |
State agency must consult with FNS prior to any taking action to terminate for convenience. |
56 |
1 |
56 |
0.50 |
28 |
0 |
28.00 |
28 |
|
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226.6(m)(6) |
Hoang, Thoa K. - FNS:
based on certain criteria, some institutions will be reviewed more frequently.
SAs to conduct reviews every two years for sponsoring organizations with less than 100 facilities and conduct activities other than the CACFP or are at risk of having serious management problems. |
56 |
20 |
1120 |
Roth, Laura - FNS:
Adjsuted from the proposed rule ICR to account for the time it takes to select a sample to review
4.00 |
4480 |
0 |
4480.00 |
4480 |
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226.7(b)(1) |
Have procedures in place for annually reviewing at least one month of the sponsoring organization’s bank account activity against other associated records to verify that the transactions meet program requirements. |
56 |
1 |
56 |
1.00 |
56 |
0 |
56.00 |
56 |
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226.7(b)(1)(ii) |
State agency must have procedures for annually reviewing a sponsoring organization’s actual expenditures of CACFP funds and the amount of meal reimbursement funds retained from unaffiliated centers. |
Roth, Laura - FNS:
FNS assumes that each SA has at least 1 unaffilated center under a SO in the State
56 |
1 |
56 |
Roth, Laura - FNS:
Adjusted from the proposed rule ICR to account for the time it takes to determine the sample to review.
1.00 |
56 |
0 |
56.00 |
56 |
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226.25(j) |
State agencies must notify SFAs of fines and submit a copy of the notice to FNS. |
56 |
0.09 |
5.04 |
3.00 |
15.12 |
0 |
15.12 |
15 |
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226.6(b)(2) |
SAs must review annual certification of an institution’s eligibility to continue participating in CACFP (replaces the renewal application process). |
56 |
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Comment:
Number based on currently approved ICR of number renewing.
390 |
21,840 |
0.334 |
7,295 |
10,920 |
-3625.44 |
-3625 |
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226.6(m)(3)(ix) |
The State agency is required to assess the timing of each sponsoring organization’s reviews of day care homes and sponsored centers. |
56 |
Otey, Jennifer - FNS:
Based on the number of sponsors in the curretly approved ICR - 3257 government and 18601 businesses.
390 |
21,840 |
0.167 |
3,640 |
0 |
3640.00 |
3640 |
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226.6(p) |
The SA must develop/revise and provide a sponsoring organization agreement between sponsor and facilities, which must have standard provisions. |
56 |
1 |
56 |
6.00 |
336 |
0 |
336.00 |
336 |
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226.12(a) |
SAs must multiply the appropriate administrative reimbursement rate by the number of day care homes submitting claims for reimbursement during the month, to determine the amount of payment that sponsoring organizations will receive. |
56 |
11 |
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Comment:
540+83 = 623 (number of sponsors of daycare homes, in current ICR).
623 |
0.167 |
104 |
0 |
103.83 |
104 |
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226.7(g)(2) |
State agency must review the budget and supporting documentation prior to approval, for sponsoring organizations of day care homes seeking to carry over administrative funds. |
56 |
11 |
623 |
1.00 |
623 |
0 |
623.00 |
623 |
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226.7(j) |
State agency must establish procedures to recover administrative funds from sponsoring organizations of day care homes that are not properly payable under FNS Instruction 796-2, administrative funds that are in excess of the 10 percent maximum carryover amount, and carryover amounts that are not expended or obligated by the end of the fiscal year following the fiscal year in which they were received. |
56 |
1 |
56 |
2.00 |
112 |
0 |
112.00 |
112 |
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225.6 (i) |
State agency must consult with FNS prior to taking any action to terminate for convenience. |
53.00 |
1.00 |
53.00 |
0.50 |
26.50 |
0.00 |
26.50 |
26.50 |
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225.18(k) |
State agencies must notify SFAs of fines and submit a copy of the notice to FNS. |
53.00 |
0.09 |
4.77 |
3.00 |
14.31 |
0.00 |
14.31 |
14.31 |
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210.18(i)(3) |
SA notifies SFAs in writing of review findings, corrective actions, deadlines, and potential fiscal action with grounds and right to appeal. |
56 |
Gaddie, Wesley - FNS:
# of SFAs for every 5 years divided by the # of SAs
68 |
3,808 |
8.00 |
30,464 |
50624 |
-20160.00 |
-20160 |
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210.5(d)(3) |
SAs submit an annual report to FNS detailing the disbursement of performance-based reimbursement to SFAs (in FPRS). |
56 |
1 |
56 |
0.25 |
14 |
56 |
-42.00 |
-42 |
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210.18(c)(2) |
SAs with a review cycle longer than 3-years submit a plan to FNS describing the criteria that it will use to identify high-risk SFAs for targeted follow-up reviews. |
56 |
1 |
56 |
8.00 |
448 |
0 |
448.00 |
448 |
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210.21(h) |
State agencies must complete procurement training requirements annually. |
56 |
1 |
56 |
1.00 |
56 |
0 |
56.00 |
56 |
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210.26(b)(4) |
SAs must notify SFAs of fine and specific violations or actions that constituted the fine, and of appeal rights and procedures; submit a copy of the notice to FNS. |
56 |
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Comment:
We estimate that 5 of 56 SAs may have fines of SFAs.
0.09 |
5.04 |
3.00 |
15.12 |
0 |
15.12 |
15 |
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State Agency Level Total |
56.00 |
899.69 |
50,382.85 |
0.95 |
47,834.44 |
61,600.00 |
-13,766 |
-13,766 |
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| Local Governments |
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| Sponsoring Organizations/School Food Authority/Local Education Agency Level |
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226.7(b)(1) |
Sponsoring organizations have to annually provide State agencies with bank account activity against other associated records to verify that the transactions meet program requirements. |
3,257 |
1 |
3,257 |
0.25 |
814 |
0 |
814 |
814 |
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226.7(b)(1)(i) |
Sponsoring organizations must provide State agency with actual expenditures of CACFP funds and the amount of meal reimbursement funds retained from unaffiliated centers to support the sponsoring organization’s administrative costs. |
Roth, Laura - FNS:
This number is based on the number of large, local govt SO of sponsored centers that have unaffliated centers.
32 |
Roth, Laura - FNS:
The SO will provide the SA 1 record for all of it's unaffiliated centers.
1 |
32 |
1 |
32 |
0 |
32 |
32 |
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226.6(b) |
Each participating institution must submit annual updates to continue its participation (annual certification of information, updated licensing information, and a budget). |
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Comment:
This is the number of government institutions from the most recently approved CACFP ICR.
3257 |
1 |
3,257 |
0.33 |
1,088 |
1629 |
-541 |
-541 |
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226.6(p), 226.17(e),(f), 226.17a(f), 226.19(d), and 226.19a(d) |
Sponsoring organizations must enter into permanent agreements with their unaffiliated centers. |
32 |
10 |
320 |
0.50 |
160 |
0 |
160 |
160 |
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226.6(f)(1)(iv) |
Sponsoring organizations of day care homes seeking to carry over administrative funds must submit an amended budget, to include an estimate of requested administrative fund carryover amounts and a description of proposed purpose for which those funds would be obligated or expended. |
83 |
1 |
83 |
1.00 |
83 |
0 |
83 |
83 |
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226.25 |
SFAs may appeal the State agency's determination of fines. SFAs must submit to the State agency any pertinent information, explanation, or evidence addressing the Program violations identified by the State agency. |
5 |
1 |
5 |
8.00 |
40 |
0 |
40 |
40 |
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226.23(e)(1)(vii) |
If a tier II day care home elects to assist in collecting and transmitting the applications to the sponsoring organization, sponsoring organizations must establish procedures to ensure the provider does not review or alter the application |
83 |
1 |
83 |
1.00 |
83 |
0 |
83 |
83 |
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225.18(k) |
SFAs may appeal State agency's determination of fines. SFAs must submit to the State agency any pertinent information, explanation, or evidence addressing the Program violations identified by the State agency. Any SFA seeking to appeal the State agency determination must follow State agency appeal procedures. |
5.00 |
1.00 |
5.00 |
8.00 |
40.00 |
- |
40.00 |
40.00 |
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210.15(a)(3) & 210.18(j)(2) |
SFA submits to the SA a written response to reviews documenting corrective action for Program deficiencies. |
Mack, Meghan - FNS:
Number of SFAs/ 5years
3,804 |
1 |
3,804 |
8.00 |
30,430 |
50,720 |
-20,290 |
-20,290 |
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210.21(h) |
SFAs must complete procurement training requirements annually. |
19,019 |
1 |
19,019 |
1.25 |
23,774 |
0 |
23,774 |
23,774 |
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210.26(b)(5) |
SFAs may appeal SA's determination of violations and fines. SFAs must submit to the State agency any pertinent information, explanation, or evidence addressing the Program violations identified by the SA. Any SFA seeking to appeal the SA determination must follow SA appeal procedures. |
5 |
1 |
5 |
8.00 |
40 |
0 |
40 |
40 |
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Local Level Total |
19,019 |
1.571 |
29,870 |
1.89 |
56,584 |
52,349 |
4,236 |
4,236 |
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| Business Level (Institutions) |
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226.7(b)(1)(i) |
Sponsoring organizations have to annually provide State agencies with bank account activity against other associated records to verify that the transactions meet program requirements. |
18,601 |
1 |
18601 |
0.25 |
4650 |
0 |
4650 |
4650 |
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226.7(b) |
Sponsoring organizations must provide State agency with actual expenditures of CACFP funds and the amount of meal reimbursement funds retained from unaffiliated centers to support the sponsoring organization’s administrative costs. |
1,030 |
1 |
1030 |
1 |
1030 |
0 |
1030 |
1030 |
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226.6(b) |
Each participating institution must submit annual updates to continue its participation (annual certification of information, updated licensing information, and a budget). |
18,601 |
1 |
18601 |
0.33 |
6213 |
9301 |
-3088 |
-3088 |
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226.6(p), 226.17(e),(f), 226.17a(f), 226.19(d), and 226.19a(d) |
Sponsoring organizations must enter into permanent agreements with their unaffiliated centers. |
1,030 |
10 |
10300 |
0.5 |
5150 |
0 |
5150 |
5150 |
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226.23(e)(1)(vii) |
If a tier II day care home elects to assist in collecting and transmitting the applications to the sponsoring organization, sponsoring organizations must establish procedures to ensure the provider does not review or alter the application |
540 |
1 |
540 |
1 |
540 |
0 |
540 |
540 |
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226.6(f)(1)(iv) |
Sponsoring organizations of day care homes seeking to carry over administrative funds must submit an amended budget, to include an estimate of requested administrative fund carryover amounts and a description of proposed purpose for which those funds would be obligated or expended. |
540 |
1 |
540 |
1 |
540 |
0 |
540 |
540 |
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| Total Burden for Businesses (Institutions) |
18,601 |
2.667 |
49,612 |
0.37 |
18,123 |
9,301 |
8,822 |
8,822 |
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| Business Level (Facilities) |
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226.18(b)(12) |
Tier II day care homes may assist in collecting meal benefit forms from households and transmitting the forms to the sponsoring organization on the household’s behalf. |
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Comment:
Based on current approved ICR.
9,321 |
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Comment:
Per currently approved ICR, 10.37% of homes are tier II; using logic of 10.37% of households being in tier II, 10.37% x 528,479 total daycare home ADA (per NDB, KD11 - Child and Adult Care Food Program -- Child Care Homes and Centers) = 54,804 potentially completing meal benefit forms in tier II homes.
5.88 |
54804 |
0.08 |
4,576 |
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4576 |
4576 |
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| Total Burden for Businesses (Facilities) |
9,321 |
5.880 |
54,804 |
0.08 |
4,576 |
0 |
4,576 |
4,576 |
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| School Level |
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School Level Total |
- |
0.000 |
- |
0.00 |
- |
- |
- |
- |
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Total Reporting Burden |
46,997 |
3.93 |
184,669 |
0.69 |
127,118 |
123,250 |
3,868 |
3,868 |
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| Recordkeeping |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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G =E-F |
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| Program Rule |
CFR Citation |
Title |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Program Change - Rule |
Total Difference |
Notes: |
| State Agency Level |
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|
210.18(h)(2)(iv) |
SA maintains documentation of LEA/SFA compliance with nutrition standards for competitive foods. |
56 |
68 |
3,808 |
0.25 |
952 |
1,582 |
-630 |
-630 |
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210.20(b)(6) & 210.18(o)(f)(k,l,m) & 210.23(c) |
SA maintains records of all reviews and audits (including Program violations, corrective action, fiscal action and withholding of payments). |
56 |
Total SFAs / SAs divided by 5 for every five years.
68 |
3,808 |
8.00 |
30,472 |
50,638 |
-20,166 |
-20,166 |
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210.20(b)(7) & 210.19(c) & 210.18(o) |
SA maintains documentation of fiscal action taken to disallow improper claims submitted by SFAs, as determined through claims processing, reviews, and USDA audits. |
56 |
Total SFAs / SAs divided by 5 for every three years.
68 |
3,808 |
0.50 |
1,904 |
3,164 |
-1,260 |
-1,260 |
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210.18 (c-h) |
SA completes and maintains documentation used to conduct Administrative Review. |
56 |
Mack, Meghan - FNS:
Total SFAs / SAs divided by 5 for every 5 years
68 |
3,808 |
0.50 |
1,904 |
3,173 |
-1,269 |
-1,269 |
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210.18 (c) |
SA completes and maintains documentation used to conduct targeted Follow Up Administrative Review. |
56 |
Mack, Meghan - FNS:
1/3 of SFAs reviewed each year/ state
23 |
1,288 |
Mack, Meghan - FNS:
1/3 of the time it takes to do a regular AR.
16.00 |
20,608 |
0 |
20,608 |
20,608 |
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210.15(b)(8) |
State agencies must maintain records to document compliance with the procurement training requirements. |
56 |
1 |
56 |
0.25 |
14 |
0 |
14 |
14 |
|
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210.26(b) |
State agencies must maintain records to related fines and specific violations |
56 |
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Comment:
FNS estimates that 5 SA will need to maintain records related to fines.
0.09 |
5.04 |
0.25 |
1.26 |
0 |
1.26 |
1.26 |
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|
226.4(j) |
SAs to maintain a plan for additional audit funds. |
8 |
1 |
8 |
0.5 |
4 |
0 |
4 |
4 |
|
|
226.6(m)(6) |
Maintain records for reviewing Sponsoring organizations with less than 100 facilities and conduct activities other than the CACFP, or are at risk of having serious management problems every two years |
56 |
20 |
1120 |
2 |
2240 |
0 |
2240 |
2240 |
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State Agency Level Total |
56 |
316 |
17,709 |
3.28 |
58,099 |
58,557 |
-458 |
-458 |
|
| School Food Authority/Local Education Agency Level |
|
|
210.21(h) |
School food authorities must maintain document compliance with the procurement training requirements. |
19,019 |
1 |
19,019 |
0.25 |
4,755 |
0 |
4,755 |
4,755 |
|
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|
School Food Authority Level Total |
19,019 |
1 |
19,019 |
0.25 |
4,755 |
0 |
4,755 |
4,755 |
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| School Level |
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|
|
0 |
0 |
0 |
0 |
0 |
0 |
- |
- |
|
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|
School Level Total |
0 |
|
- |
|
- |
- |
0 |
0 |
|
|
|
Total Recordkeeping Burden |
19,075 |
1.93 |
36,728 |
1.71 |
62,854 |
58,557 |
4,297 |
4,297 |
|
