Attachment B Burden Chart for 0584-0026 7 CFR Part 245 - Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools

Attachment B - Burden Chart for 0584-0026 2023 Renewal Final.xlsx

7 CFR Part 245 - Determining Eligibility for Free & Reduced Price Meals and Free Milk in Schools

Attachment B Burden Chart for 0584-0026 7 CFR Part 245 - Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools

OMB: 0584-0026

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Overview

Reporting
RecordKeeping
PublicNotification
Burden Summary


Sheet 1: Reporting

Attachment B. Burden Chart for 0584-0026 – 7 CFR Part 245 - Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools
Reporting




A B C = (A*B) D E= (C*D) F
G =E-F
Program Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to an Adjustment Total Difference
State Agency (SA) Level
Meals and Milk Eligibility 245.6(i) SAs and LEAs that plan to use or disclose information about children eligible for free or reduced price meals and/or free milk in ways not specified in this section must obtain written consent from the child's parent or guardian prior to the use or disclosure.
54 1 54 0.2500 13.5 13.5 0.0 0
Meals and Milk Eligibility 245.6(j) SAs enter into written agreement with the agency receiving children's free and reduced price meal and/or free milk eligibility information.
54 1 54 0.2500 13.5 13.5 0.0 0
Community Eligibility 245.9(f)(6) State agency to notify LEAs of their community eligibility status as applicable
55 158.75 8,731 0.0501 437.42 436.45 1.0 1
F/R Eligibility 245.12(g) SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals.
54 1 54 0.1002 5.4 5.4 0.0 0
F/R Eligibility 245.12(h)(4) SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions.
35 1 35 1.5000 52.5 52.5 0.0 0
CIP 245.13(e) SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification.
16 1 16 3.0000 48 30 18.0 18
Free Milk Eligibility 215.13a(b) Each State agency to provide LEAs with schools participating in the Special Milk Program with a prototype free milk policy statement and a copy of the State's family-size income standards for determining eligibility for free meals and milk.
52 1 52 0.2004 10.4 10.4 0.0 0

245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) OMB#0584-0594. FNS-742, FNS-874










State Agency Level Total
55 163.56 8996 0.0646 581 562 19.0 19
Local Educational Agency (LEA) / School Food Authority Level (SFA)
F/R Eligibility 245.6(c)(6)(i) LEAs notify households of approval of meal benefit applications.
15,340 219.73110 3,370,675 0.0167 56,290.3 67,414 -11,123.2 -11,123
Free Milk Eligibility 245.6(c)(6)(i) LEAs must notify the household of the children's eligibility in the Special Milk Program after approving their application.
446 8.54 3,808 0.0167 63.59 76.16 -13 -13
Direct Certification 245.6(c)(6)(ii) LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required.
15,340 332.1888 5,095,776 0.0167 85,099.46 101,915.52 -16,816.1 -16,816
Free Milk Eligibility 245.6(c)(6)(ii) LEAs must notify households in writing that children are eligible for free milk based on direct certification and that no application is required.
446 20.04 8,938 0.0167 149.26 178.76 -29.5 -29.5
F/R Eligibility 245.6 (c)(7) LEAs provide written notice to each household of denied free or reduced price benefits.
15,340 11.56480 177,404 0.0167 2,962.65 3,548.08 -585.4 -585
Free Milk Eligibility 245.6 (c)(7) LEAs provide written notice to each household of denied free milk benefits
446 0.42691 190 0.0167 3.18 3.81 -1 -1
Meals and Milk Eligibility 245.6(j) LEAs must have a written agreement with an agency to disclose children's free and reduced price meals and/or free milk eligibility information.
19,371 1 19,371 0.5000 9,686 9,685.75 0.0 0
F/R Eligibility 245.6a (f) LEAs notify households of selection for verification.
15,340 6.543 100,369 0.2500 25,092 25,092.25 0.0 0
F/R Eligibility 245.6a (j) LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free or reduced price meal benefits.
15,340 2.65365 40,707 0.1002 4,078.8 4,070.70 8 8
Free Milk Eligibility 245.6a (j) LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free milk benefits.
446 0.047085 21 0.1002 2.1 2.10 0.0 0
F/R Eligibility 245.9 (f) SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation.
472 0.25 118 0.2500 29.50 29.50 0.0 0
Community Eligibility 245.9(f)(4)(i) LEAs submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision
500 1 500 0.2500 125.00 125.00 0.0 0
Community Eligibility 245.9(f)(5) LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency
8,729 1 8,729 0.0835 728.87 698.32 30.6 31
Community Eligibility 245.9(g) LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria
500 1 500 0.1002 50.10 50.00 0.1 0.1
F/R Eligibility 245.9 (h) SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions.
472 0.25 118 0.2500 29.5 29.50 0.0 0
F/R Eligibility 245.10 (a) LEAs submit to SA for approval a free and reduced price policy statement.
18,925 0.25 4,731.00 0.0835 395.0 378.48 16.6 17
Free Milk Eligibility 215.7(d) Each school food authority approved to participate in the SMP shall enter into a written agreement with the State agency or FNSRO, as applicable, that may be amended as necessary.
446 0.20 89.20 0.5000 44.6 44.60 0.0 0
Free Milk Eligibility 215.13a(c) Institutions electing to provide free milk shall annually submit a written free milk policy statement for determining free milk eligibility of children under their jurisdiction.
446 1.00 446.00 0.2500 111.5 111.50 0.0 0


Local Educational Agency / School Food Authority Level Total
19,371 455.953 8,832,491 0.0209 184,941 213,453.52 -28,512.1 -28,512
Household Level
Free Milk Eligibility 245.6(a)(1) Households complete application form for participation in the Special Milk Program.
3,808 1.00 3,808 0.1169 445.16 419 26.3 26
F/R Eligibility 245.6 (a)(1) Households complete application form for free or reduced price meal benefits.
3,548,078 1 3,548,078 0.1169 414,770.32 390,289 24,481.7 24,482
F/R Eligibility 245.6a (a)(7)(i) Households assemble written evidence for verification of eligibility for free and reduced price meals and send to LEA.
100,369 1 100,369 0.5000 50,184.5 50,185 0.0 0
Free Milk Eligibility 215.13a(g)(2)(iv) Households respond to requests for verification of eligibility in the Special Milk Program.
114 1 114 0.5000 57.12 57 0.0 0
F/R Eligibility 245.6a (a)(7)(ii) Households cooperate by providing collateral contacts for verification of eligibility.
1,004 1 1,004 0.1002 100.6 100 0.0 0


Household Level Total
3,551,886 1.03 3,653,373 0.1274 465,558 441,049 24,508.0 24,508


Total Reporting Burden
3,571,312 3.50 12,494,860 0.0521 651,080 655,065 -3,985.1 -3,985














Sheet 2: RecordKeeping

Recordkeeping




A B C = (A*B) D E= (C*D) F
G =E-F
Program Rule CFR Citation Title Form Number Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to an Adjustment Total Difference
State Agency Level
Direct Certification 245.6(b)(1)(iv) SA must maintain agreements with the SA conducting direct certification for SNAP.
55 1 55 0.1002 5.51 5.29 0.2 0.2
Community eligibility 245.9(f)(4)(ii) State Agency to review and confirm LEAs eligibility to participate in CEP
55 9.09 500 0.0835 41.75 40.00 2 2
F/R Eligibility 245.12(h)(4) SA maintains annual October data on number of schools participating in Provisions 1, 2, or 3 and extensions granted.
35 1 35 1.5000 52.50 52.50 0 0
F/R Eligibility 245.12(i) SA maintains annual verification data collected from SFAs (for FNS-742).
54 1 54 0.2004 10.82 10.53 0.3 0.3
CIP 245.13(g) State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan.
16 1 16 0.5000 8.00 5.00 3 3


State Agency Level Total
55 12.00 660 0.1797 119 113 5 5
Local Educational Agency / School Food Authority Level
F/R Eligibility 245.6(e) LEAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year.
15,340 1 15,340 0.0835 1,280.9 1,227 54 54
Free Milk Eligibility 215.7(7) Upon request, make all records pertaining to its milk program available to the State agency and to FNS; such records shall be retained for a period of three years after the end of the fiscal year to which they pertain.
446 1 446 2.5000 1,115.0 1,115 0 0
Community eligibility 245.9(h)(3) LEA to maintain documentation related to methodology used to calculate the identified student percentage and determine eligibility
500 1 500 0.9018 451 455 -4 -4


Local Educational Agency / School Food Authority Level Total
15,786 1.03 16,286 0.1748 2,847 2,797 50 50


Total Recordkeeping Burden
15,841 1.07 16,946 0.1750 2,965 2,911 55 55














Sheet 3: PublicNotification

Public Notification




A B C = (A*B) D E= (C*D) F
G =E-F
Program Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to an Adjustment Total Difference
State Agency Level
F/R Eligibility 245.3(a) & 245.12(a)(2) Each SA shall by July 1 publicly announce the annual family-size income standards to be used by LEAs in making eligibility determinations for free or reduced price meals and for free milk.
54 1 54 0.1002 5.41 5.40 0.01 0.01
Community Eligibility 245.9(f)(7) State agency to make publicly available the names of LEAs and schools receiving notifications
55 1 55 0.1670 9.19 9.18 0.01 0.01


State Agency Level Total
55 1.98 109 0.1339 15 15 0.02 0.02
Local Educational Agency / School Food Authority Level
F/R Eligibility 245.5 & 245.9 & 245.3(b) LEAs publicly announce criteria for determining eligibility of children for free and reduced price meals (or free milk) or participation in Provision 1, 2, or 3 in an annual media release.
18,925 1 18,925 0.2500 4731.25 4731.25 0 0
F/R Eligibility 245.7(a)(2)(i) LEAs publicly announce method to make an oral or written request for a hearing.
18,925 1 18,925 0.1002 1896.29 1892.50 3.8 4
Free Milk Eligibility 215.13a(e) LEAs with schools offering free milk available under the Special Milk Program shall annually make a public announcement.
446 1 446 0.2500 112.00 112.00 0 0


Local Educational Agency / School Food Authority Level Total
19,371 1.98 38,296 0.1760 6740 6736 4 4


Total Public Notification Burden
19,426 1.98 38,405 0.1759 6754 6750 3.8 4

Sheet 4: Burden Summary

ICR #0584-0026, 7 CFR Part 245, Free and Reduced Price Eligibility - Summary






Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. BxC) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. DxE)
Recordkeeping




State Agency Level 55 12.00 660 0.1797 119
Local Educational Agency Level 15,786 1.03 16,286 0.1748 2,847
Recordkeeping Total 15,841 1.07 16,946 0.1750 2,965
Reporting




State Agency Level 55 163.56 8,996 0.0646 581
Local Educational Agency Level 19,371 455.953 8,832,491 0.0209 184,941
Household Level 3,551,886 1.03 3,653,373 0.1274 465,558
Reporting Total 3,571,312 3.50 12,494,860 0.0521 651,080
Public Notification




State Agency Level 55 2 109 0.1339 15
Local Educational Agency Level 19,371 2 38,296 0.1760 6,740
Public Notification Total 19,426 1.98 38,405 0.1759 6,754
TOTAL BURDEN 3,571,312 3.514 12,550,211 0.0527 660,799
























SLT Subtotal 19,426 457.986105734583 8,896,838 0.0219 195,242
I/H Subtotal 3,551,886 1.02857277513974 3,653,373 0.1274 465,558
Total 3,571,312 3.51417387503528 12,550,211 0.0527 660,799







Responses Hours


Currently Approved Burden 12,550,195 664,726


Requested 12,550,211 660,799


Difference 16 -3,927


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File Modified0000-00-00
File Created0000-00-00

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