| Attachment B. Burden Chart for 0584-0026 – 7 CFR Part 245 - Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools |
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| Reporting |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
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G =E-F |
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| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to an Adjustment |
Total Difference |
|
| State Agency (SA) Level |
|
| Meals and Milk Eligibility |
245.6(i) |
SAs and LEAs that plan to use or disclose information about children eligible for free or reduced price meals and/or free milk in ways not specified in this section must obtain written consent from the child's parent or guardian prior to the use or disclosure. |
|
54 |
1 |
54 |
0.2500 |
13.5 |
13.5 |
0.0 |
0 |
|
| Meals and Milk Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price meal and/or free milk eligibility information. |
|
54 |
1 |
54 |
0.2500 |
13.5 |
13.5 |
0.0 |
0 |
|
| Community Eligibility |
245.9(f)(6) |
State agency to notify LEAs of their community eligibility status as applicable |
|
55 |
158.75 |
8,731 |
0.0501 |
437.42 |
436.45 |
1.0 |
1 |
|
| F/R Eligibility |
245.12(g) |
SAs notify FNS when there is a change in the State’s TANF Program that would no longer make households automatically eligible for free meals. |
|
54 |
1 |
54 |
0.1002 |
5.4 |
5.4 |
0.0 |
0 |
|
| F/R Eligibility |
245.12(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
|
35 |
1 |
35 |
1.5000 |
52.5 |
52.5 |
0.0 |
0 |
|
| CIP |
245.13(e) |
SAs that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 90 days of notification. |
|
16 |
1 |
16 |
3.0000 |
48 |
30 |
18.0 |
18 |
|
| Free Milk Eligibility |
215.13a(b) |
Each State agency to provide LEAs with schools participating in the Special Milk Program with a prototype free milk policy statement and a copy of the State's family-size income standards for determining eligibility for free meals and milk. |
|
52 |
1 |
52 |
0.2004 |
10.4 |
10.4 |
0.0 |
0 |
|
|
245.6a (h) 245.11(b)(2) 245.11(c)(3) 245.11(i) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) OMB#0584-0594. |
FNS-742, FNS-874 |
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State Agency Level Total |
|
55 |
163.56 |
8996 |
0.0646 |
581 |
562 |
19.0 |
19 |
|
| Local Educational Agency (LEA) / School Food Authority Level (SFA) |
|
| F/R Eligibility |
245.6(c)(6)(i) |
LEAs notify households of approval of meal benefit applications. |
|
15,340 |
219.73110 |
3,370,675 |
0.0167 |
56,290.3 |
67,414 |
-11,123.2 |
-11,123 |
|
| Free Milk Eligibility |
245.6(c)(6)(i) |
LEAs must notify the household of the children's eligibility in the Special Milk Program after approving their application. |
|
446 |
8.54 |
3,808 |
0.0167 |
63.59 |
76.16 |
-13 |
-13 |
|
| Direct Certification |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
|
15,340 |
332.1888 |
5,095,776 |
0.0167 |
85,099.46 |
101,915.52 |
-16,816.1 |
-16,816 |
|
| Free Milk Eligibility |
245.6(c)(6)(ii) |
LEAs must notify households in writing that children are eligible for free milk based on direct certification and that no application is required. |
|
446 |
20.04 |
8,938 |
0.0167 |
149.26 |
178.76 |
-29.5 |
-29.5 |
|
| F/R Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free or reduced price benefits. |
|
15,340 |
11.56480 |
177,404 |
0.0167 |
2,962.65 |
3,548.08 |
-585.4 |
-585 |
|
| Free Milk Eligibility |
245.6 (c)(7) |
LEAs provide written notice to each household of denied free milk benefits |
|
446 |
0.42691 |
190 |
0.0167 |
3.18 |
3.81 |
-1 |
-1 |
|
| Meals and Milk Eligibility |
245.6(j) |
LEAs must have a written agreement with an agency to disclose children's free and reduced price meals and/or free milk eligibility information. |
|
19,371 |
1 |
19,371 |
0.5000 |
9,686 |
9,685.75 |
0.0 |
0 |
|
| F/R Eligibility |
245.6a (f) |
LEAs notify households of selection for verification. |
|
15,340 |
6.543 |
100,369 |
0.2500 |
25,092 |
25,092.25 |
0.0 |
0 |
|
| F/R Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free or reduced price meal benefits. |
|
15,340 |
2.65365 |
40,707 |
0.1002 |
4,078.8 |
4,070.70 |
8 |
8 |
|
| Free Milk Eligibility |
245.6a (j) |
LEAs must provide households that failed to confirm eligibility with 10 days notice for receiving a reduction or termination of free milk benefits. |
|
446 |
0.047085 |
21 |
0.1002 |
2.1 |
2.10 |
0.0 |
0 |
|
| F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
|
472 |
0.25 |
118 |
0.2500 |
29.50 |
29.50 |
0.0 |
0 |
|
| Community Eligibility |
245.9(f)(4)(i) |
LEAs submit to State agency documentation of acceptable identified student percentage of LEA/school electing the provision |
|
500 |
1 |
500 |
0.2500 |
125.00 |
125.00 |
0.0 |
0 |
|
| Community Eligibility |
245.9(f)(5) |
LEA to submit to the State agency for publication a list of eligible and potentially eligible schools and their eligibility status; unless otherwise exempted by State agency |
|
8,729 |
1 |
8,729 |
0.0835 |
728.87 |
698.32 |
30.6 |
31 |
|
| Community Eligibility |
245.9(g) |
LEAs to amend free and reduced policy statement and certify that schools meet eligibility criteria |
|
500 |
1 |
500 |
0.1002 |
50.10 |
50.00 |
0.1 |
0.1 |
|
| F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
|
472 |
0.25 |
118 |
0.2500 |
29.5 |
29.50 |
0.0 |
0 |
|
| F/R Eligibility |
245.10 (a) |
LEAs submit to SA for approval a free and reduced price policy statement. |
|
18,925 |
0.25 |
4,731.00 |
0.0835 |
395.0 |
378.48 |
16.6 |
17 |
|
| Free Milk Eligibility |
215.7(d) |
Each school food authority approved to participate in the SMP shall enter into a written agreement with the State agency or FNSRO, as applicable, that may be amended as necessary. |
|
446 |
0.20 |
89.20 |
0.5000 |
44.6 |
44.60 |
0.0 |
0 |
|
| Free Milk Eligibility |
215.13a(c) |
Institutions electing to provide free milk shall annually submit a written free milk policy statement for determining free milk eligibility of children under their jurisdiction. |
|
446 |
1.00 |
446.00 |
0.2500 |
111.5 |
111.50 |
0.0 |
0 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,371 |
455.953 |
8,832,491 |
0.0209 |
184,941 |
213,453.52 |
-28,512.1 |
-28,512 |
|
| Household Level |
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| Free Milk Eligibility |
245.6(a)(1) |
Households complete application form for participation in the Special Milk Program. |
|
3,808 |
1.00 |
3,808 |
0.1169 |
445.16 |
419 |
26.3 |
26 |
|
| F/R Eligibility |
245.6 (a)(1) |
Households complete application form for free or reduced price meal benefits. |
|
3,548,078 |
1 |
3,548,078 |
0.1169 |
414,770.32 |
390,289 |
24,481.7 |
24,482 |
|
| F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility for free and reduced price meals and send to LEA. |
|
100,369 |
1 |
100,369 |
0.5000 |
50,184.5 |
50,185 |
0.0 |
0 |
|
| Free Milk Eligibility |
215.13a(g)(2)(iv) |
Households respond to requests for verification of eligibility in the Special Milk Program. |
|
114 |
1 |
114 |
0.5000 |
57.12 |
57 |
0.0 |
0 |
|
| F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate by providing collateral contacts for verification of eligibility. |
|
1,004 |
1 |
1,004 |
0.1002 |
100.6 |
100 |
0.0 |
0 |
|
|
|
Household Level Total |
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3,551,886 |
1.03 |
3,653,373 |
0.1274 |
465,558 |
441,049 |
24,508.0 |
24,508 |
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|
|
Total Reporting Burden |
|
3,571,312 |
3.50 |
12,494,860 |
0.0521 |
651,080 |
655,065 |
-3,985.1 |
-3,985 |
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| Recordkeeping |
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A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| Direct Certification |
245.6(b)(1)(iv) |
SA must maintain agreements with the SA conducting direct certification for SNAP. |
|
55 |
1 |
55 |
0.1002 |
5.51 |
5.29 |
0.2 |
0.2 |
|
| Community eligibility |
245.9(f)(4)(ii) |
State Agency to review and confirm LEAs eligibility to participate in CEP |
|
55 |
9.09 |
500 |
0.0835 |
41.75 |
40.00 |
2 |
2 |
|
| F/R Eligibility |
245.12(h)(4) |
SA maintains annual October data on number of schools participating in Provisions 1, 2, or 3 and extensions granted. |
|
35 |
1 |
35 |
1.5000 |
52.50 |
52.50 |
0 |
0 |
|
| F/R Eligibility |
245.12(i) |
SA maintains annual verification data collected from SFAs (for FNS-742). |
|
54 |
1 |
54 |
0.2004 |
10.82 |
10.53 |
0.3 |
0.3 |
|
| CIP |
245.13(g) |
State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan. |
|
16 |
1 |
16 |
0.5000 |
8.00 |
5.00 |
3 |
3 |
|
|
|
State Agency Level Total |
|
55 |
12.00 |
660 |
0.1797 |
119 |
113 |
5 |
5 |
|
| Local Educational Agency / School Food Authority Level |
|
| F/R Eligibility |
245.6(e) |
LEAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year. |
|
15,340 |
1 |
15,340 |
0.0835 |
1,280.9 |
1,227 |
54 |
54 |
|
| Free Milk Eligibility |
215.7(7) |
Upon request, make all records pertaining to its milk program available to the State agency and to FNS; such records shall be retained for a period of three years after the end of the fiscal year to which they pertain. |
|
446 |
1 |
446 |
2.5000 |
1,115.0 |
1,115 |
0 |
0 |
|
| Community eligibility |
245.9(h)(3) |
LEA to maintain documentation related to methodology used to calculate the identified student percentage and determine eligibility |
|
500 |
1 |
500 |
0.9018 |
451 |
455 |
-4 |
-4 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
15,786 |
1.03 |
16,286 |
0.1748 |
2,847 |
2,797 |
50 |
50 |
|
|
|
Total Recordkeeping Burden |
|
15,841 |
1.07 |
16,946 |
0.1750 |
2,965 |
2,911 |
55 |
55 |
|
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|
| Public Notification |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
| F/R Eligibility |
245.3(a) & 245.12(a)(2) |
Each SA shall by July 1 publicly announce the annual family-size income standards to be used by LEAs in making eligibility determinations for free or reduced price meals and for free milk. |
|
54 |
1 |
54 |
0.1002 |
5.41 |
5.40 |
0.01 |
0.01 |
|
| Community Eligibility |
245.9(f)(7) |
State agency to make publicly available the names of LEAs and schools receiving notifications |
|
55 |
1 |
55 |
0.1670 |
9.19 |
9.18 |
0.01 |
0.01 |
|
|
|
State Agency Level Total |
|
55 |
1.98 |
109 |
0.1339 |
15 |
15 |
0.02 |
0.02 |
|
| Local Educational Agency / School Food Authority Level |
|
| F/R Eligibility |
245.5 & 245.9 & 245.3(b) |
LEAs publicly announce criteria for determining eligibility of children for free and reduced price meals (or free milk) or participation in Provision 1, 2, or 3 in an annual media release. |
|
18,925 |
1 |
18,925 |
0.2500 |
4731.25 |
4731.25 |
0 |
0 |
|
| F/R Eligibility |
245.7(a)(2)(i) |
LEAs publicly announce method to make an oral or written request for a hearing. |
|
18,925 |
1 |
18,925 |
0.1002 |
1896.29 |
1892.50 |
3.8 |
4 |
|
| Free Milk Eligibility |
215.13a(e) |
LEAs with schools offering free milk available under the Special Milk Program shall annually make a public announcement. |
|
446 |
1 |
446 |
0.2500 |
112.00 |
112.00 |
0 |
0 |
|
|
|
Local Educational Agency / School Food Authority Level Total |
|
19,371 |
1.98 |
38,296 |
0.1760 |
6740 |
6736 |
4 |
4 |
|
|
|
Total Public Notification Burden |
|
19,426 |
1.98 |
38,405 |
0.1759 |
6754 |
6750 |
3.8 |
4 |
|