Burden Calculation Tables

2780t01.xlsx

Emergency Review of the Information Collection for the Clean School Bus Rebate Program

Burden Calculation Tables

OMB: 2060-0750

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Overview

Wages
Reporting Burden
Burden and Cost Tables
Respondents
EPA burden
Sources
Tester #1
Tester #2
Tester #3
Tester #4
Compiled Tester Time

Sheet 1: Wages
State, Local, Private Loaded Wage Rates (2022$)







Agency Wage Rates (2022$)







Labor Category Wage1 Fringe Benefit1 Total Compensation Over-head % wage2 Overhead Hourly Loaded Wages3 BLS Occupational Group
Labor Category Data Source for Wage Information Wage ($/hour) Fringes as % wage2 Fringe Benefit Total Compensation Overhead as % of Total Compensation3 Overhead Loaded Wage ($/hour)
(a) (b) (c) =(a)+ (b) (d) (e)= (c) *(d) (f)=(c)+(e)
State & local governments (including schools)
Technical GS-13 Step 10 pay rates1 $66.76 63.9% $42.66 $109.43 20% $21.89 $131.31
Managerial $43.87 $24.70 $68.57 20% $13.71 $82.28 State and Local Government Workers: Management, Professional, and Related









Professional / Technical $32.32 $23.56 $55.88 20% $11.18 $67.06 State and Local Government Workers: Public Administration
Footnotes:
Clerical $23.05 $17.18 $40.23 20% $8.05 $48.28 State and Local Government Workers: Office and Administrative Support
1 Source: U.S. Office of Personnel Management (2022), Washington-Baltimore-Northern Virginia, DC-MD-PA-VA-WV area. Retrieved June 7, 2023 from https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2022/DCB.pdf









2 EPA’s Handbook on Valuing Changes in Time Use Induced by Regulatory Requirements and Other EPA Actions recommends a study by the Congressional Budget Office for estimating benefit values for federal government workers. The study reports that total benefits account for 63.9 percent of average wages in the federal government sector. Therefore, 63.9 percent of the wage is used to calculate the fringe in the derivation of Agency wage rates.
Private fleets
3 An overhead rate of 20% is used based on assumptions in Handbook on Valuing Changes in Time Use Induced by Regulatory Requirements and Other U.S. EPA Actions.
Managerial $46.70 $20.55 $67.25 20% $13.45 $80.70 Service Providing Industries: Management, Professional, and Related Occupations









Professional / Technical $22.66 $10.35 $33.01 20% $6.60 $39.61 Service Providing Industries: Transportation and Material Moving Occupations









Clerical $21.63 $9.43 $31.06 20% $6.21 $37.27 Service Providing Industries: Office and Adminstrative Support Occupations









Footnotes:









1Source:
State and Local Governments - Bureau of Labor Statistics Economic News Release Table 3. State and local government, by occupational and industry group, December 2022. http://www.bls.gov/news.release/ecec.t03.htm
Private Fleets - Bureau of Labor Statistics Economic News Release Table 4. Private industry workers by occupational and industry group, December 2022. https://www.bls.gov/news.release/ecec.t04.htm









2An overhead rate of 20% is used based on assumptions in Handbook on Valuing Changes in Time Use Induced by Regulatory Requirements and other U.S. EPA Actions.









3Values may not sum due to rounding. Wage rates are rounded to the nearest cent.









Sheet 2: Reporting Burden
Table 1a: Application Form Respondent Burden for State, Local and Private Entity Burden Calculation (per Response)



Task Contribution of Each Worker to the Task Estimated Time to Complete (hours)
Management (hours) Technical (hours) Clerical (hours)
One Bus - Twenty five Per Approved Applicant
Review instructions 0.15 0.15 0.1 0.4
Gather information 0 0.75 0 0.75
Fill out Close Out forms (incremental information) 0.25 0.5 0.1 0.85
Record keeping 0 0 0 0
Total for Application 0.4 1.4 0.2 2







Table 1b: Close-out Form Respondent Burden for State, Local and Private Entity Burden Calculation (per Response)



Task Contribution of Each Worker to the Task Estimated Time to Complete (hours)
Management (hours) Technical (hours) Clerical (hours)
One Bus Per Approved Applicant
Review instructions 0.13 0.00 0.49 0.61
Gather information 0.00 0.53 0.70 1.23
Fill out Close Out forms (incremental information) 0.34 0.13 0.50 0.96
Record keeping 0.03 0.00 0.24 0.26
Total 0.49 0.65 1.93 3.07
25 Buses Per Approved Applicant
Review instructions 0.13 0.00 0.49 0.61
Gather information 0.00 2.13 2.00 4.13
Fill out Close Out forms (incremental information) 1.81 0.63 2.00 4.44
Record keeping 0.05 0.00 0.73 0.78
Total 1.99 2.75 5.21 9.95
Total Average of burden hours for Close-out Form 1.24 1.70 3.57 6.51





Sum of Burden Hours for Application and Close-out Form 1.64 3.10 3.77 8.51

Sheet 3: Burden and Cost Tables
Table 3b: Close-Out Form Estimated Unit Burden and Cost to Respondents








Table 4b: Close-out Form Estimated Total Burden and Cost to Respondents





Hours Costs (2022$)
Respondent Type Number of Respondents/
Responses		 Unit Burden and Cost Total Burden and Cost over Emergency ICR Period
Respondent Type/Activity Management Technical Clerical Total Management Technical Clerical Total
Hours Cost (2022$) Hours Cost (2022$)
One Bus Per Approved Applicant
One Bus Per Approved Applicant
State governments (includes tribal) and Local governments (includes school districts)
State governments (includes tribal) 25 3.07 $176.91 76.67 $4,422.76
Review instructions 0.13 0.00 0.49 0.61 $10.29 $0.00 $23.53 $33.82
Local governments (includes school districts) 191 3.07 $176.91 585.73 $33,789.92
Gather information 0.00 0.53 0.70 1.23 $0.00 $35.48 $33.79 $69.28
Private Fleets 183 3.07 $137.00 561.20 $25,071.49
Fill out Close Out forms (incremental information) 0.34 0.13 0.50 0.96 $27.77 $8.38 $24.14 $60.29
Total 399

1,223.60 $63,284.17
Record keeping 0.03 0.00 0.24 0.26 $2.06 $0.00 $11.47 $13.52
25 Buses Per Approved Applicant
Total 0.49 0.65 1.93 3.07 $40.11 $43.87 $92.93 $176.91
State governments (includes tribal) 25 9.95 $599.58 248.75 $14,989.55
Private Fleets
Local governments (includes school districts) 191 9.95 $599.58 1,900.45 $114,520.18
Review instructions 0.13 0.00 0.49 0.61 $10.09 $0.00 $18.17 $28.26
Private Fleets 183 9.95 $463.60 1,820.85 $84,839.63
Gather information 0.00 0.53 0.70 1.23 $0.00 $20.96 $26.09 $47.05
Total 399

3,970.05 $214,349.37
Fill out Close Out forms (incremental information) 0.34 0.13 0.50 0.96 $27.24 $4.95 $18.64 $50.82
Total Average Burden and Cost for Close-out Form


2,597 $138,816.77
Record keeping 0.03 0.00 0.24 0.26 $2.02 $0.00 $8.85 $10.87






Total 0.49 0.65 1.93 3.07 $39.34 $25.91 $71.75 $137.00






25 Buses Per Approved Applicant






State governments (includes tribal) and Local governments (includes school districts)














Review instructions 0.13 0.00 0.49 0.61 $10.29 $0.00 $23.53 $33.82






Gather information 0.00 2.13 2.00 4.13 $0.00 $142.49 $96.55 $239.05






Fill out Close Out forms (incremental information) 1.81 0.63 2.00 4.44 $149.14 $41.91 $96.55 $287.60






Record keeping 0.05 0.00 0.73 0.78 $4.11 $0.00 $35.00 $39.11






Total 1.99 2.75 5.21 9.95 $163.54 $184.40 $251.64 $599.58






Private Fleets














Review instructions 0.13 0.00 0.49 0.61 $10.09 $0.00 $18.17 $28.26






Gather information 0.00 2.13 2.00 4.13 $0.00 $84.18 $74.54 $158.72






Fill out Close Out forms (incremental information) 1.81 0.63 2.00 4.44 $146.27 $24.76 $74.54 $245.57






Record keeping 0.05 0.00 0.73 0.78 $4.04 $0.00 $27.02 $31.06






Total 1.99 2.75 5.21 9.95 $160.39 $108.93 $194.28 $463.60






















Table 3a: Application Form Estimated Unit Burden and Cost to Respondents








Table 4a: Application Form Estimated Total Burden and Cost to Respondents





Hours Costs (2022$)
Respondent Type Number of Respondents/
Responses		 Unit Burden and Cost Total Burden and Cost over Emergency ICR Period
Respondent Type/Activity Management Technical Clerical Total Management Technical Clerical Total
Hours Cost (2022$) Hours Cost (2022$)
One to 25 Bus Per Applicant
One to 25 Bus Per Applicant
State governments (includes tribal) and Local governments (includes school districts)
State governments (includes tribal) 125 2.00 $136.45 250.00 $17,055.90
Review instructions 0.15 0.15 0.1 0.4 $12.34 $10.06 $4.83 $27.23
Local governments (includes school districts) 955 2.00 $136.45 1910.00 $130,307.08
Gather information 0 0.75 0 0.75 $0.00 $50.29 $0.00 $50.29
Private Fleets 1320 2.00 $95.19 2640.00 $125,652.38
Fill out Application (incremental information) 0.25 0.5 0.1 0.85 $20.57 $33.53 $4.83 $58.93
Total for Application 2400
$136.45 4,800 $273,015.36
Record keeping 0 0 0 0 $0.00 $0.00 $0.00 $0.00



136.4472

Total 0.4 1.4 0.2 2 $32.91 $93.88 $9.66 $136.45



95.1912

Private Fleets






Review instructions 0.15 0.15 0.1 0.4 $12.11 $5.94 $3.73 $21.77
Total Sum of Application and Close-out Form Burden and Costs:


7,397 $411,832
Gather information 0 0.75 0 0.75 $0.00 $29.71 $0.00 $29.71






Fill out Application (incremental information) 0.25 0.5 0.1 0.85 $20.18 $19.81 $3.73 $43.71






Record keeping 0 0 0 0 $0.00 $0.00 $0.00 $0.00






Total 0.4 1.4 0.2 2 $32.28 $55.46 $7.45 $95.19






Sheet 4: Respondents
Approved Applicant Count
Bus Dealer or Organization that Arrange Financing for Bus Purchases 183
Indian Tribe or Tribal Organization or Tribally Controlled School Not a Local Education Agency 3
Local Education Agency 191
State Government 22
Total* 399
Source: Business Automation Platform (BAP) query of Approved Applicant Types by Grant Jones (OTAQ/EPA) May 10, 2023.
* the number of applicants is expected to change as selectees withdraw after the query date


CSB Rebate Applicant Count
Bus Dealer or Organization that Arrange Financing for Bus Purchases 915
Indian Tribe or Tribal Organization or Tribally Controlled School Not a Local Education Agency 15
Local Education Agency 955
Private Fleet 405
State Government 110
Total* 2400
Source: Based on FY22 Rebate Program Applicant data query of Applicant Types
* the number of applicants is an estimate based on Program applicant pool

Sheet 5: EPA burden
Table 5: Estimated Burden and Cost to the Agency
Collection Activity Reporting Burden per Response Number of Responses Total Agency Burden Over the Emergency ICR Period Total Agency Cost Over the Emergency ICR Period (2022$)
Process new close out data fields1 3.00 399 1,197 $157,178.52
1 Time estimate provided by EPA/OTAQ (Tim Thomas) via email on 4/28/2023: Estimated 2.5 – 3.0 hours per application depending on amount of buses, infrastructure and errors on the form.

Sheet 6: Sources

Sources:
1 U.S. Bureau of Labor Statistics (BLS) (2023a). "Employer Costs for Employee Compensation for state and local government workers by occupation and industry group Table3 - December 2022." http://www.bls.gov/news.release/ecec.t03.htm


2 U.S. Bureau of Labor Statistics (BLS) (2023b). "Employer Costs for Employee Compensation for private industry workers by occupational and industry group Table 4 - December 2022." https://www.bls.gov/news.release/ecec.t04.htm


3 U.S. Environmental Protection Agency (EPA) (2020). Handbook on Valuing Changes in Time Use Induced by Regulatory Requirements and Other EPA Actions. EPA-236-B-15-001. National Center for Environmental Economics.


4 U.S. Office of Personnel Management (2022), Washington-Baltimore-Northern Virginia, DC-MD-PA-VA-WV area. Retrieved June 7, 2023 from https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2022/DCB.pdf


5 Source: Business Automation Platform (BAP) query of Approved Applicant Types by Grant Jones (OTAQ/EPA) May 10, 2023.

Sheet 7: Tester #1
Tester #1 for Close-out Form



Task Estimated Time to Complete (hr) Contribution of Each Worker to the Task
Management Technical Clerical

Incremental Tasks Due to New Close Out Data Fields (1 bus per approved applicant)
Review instructions 0.50 0.00 0.00 0.50
Gather information 0.92 0.00 0.42 0.50
Fill out Close Out forms (incremental information) 1.00 0.00 0.00 1.00
Record keeping 0.10 0.00 0.00 0.10
Total 2.52 0.00 0.42 2.10

Incremental Tasks Due to New Close Out Data Fields (25 buses per approved applicant)
Review instructions 0.50 0.00 0.00 0.50
Gather information 2.25 0.00 1.25 1.00
Fill out Close Out forms (incremental information) 5.00 1.00 1.00 3.00
Record keeping 0.20 0.00 0.00 0.20
Total 7.95 1.00 2.25 4.70

Sheet 8: Tester #2
Tester #2 for Close-out Form



Task Estimated Time to Complete (hr) Contribution of Each Worker to the Task
Management Technical Clerical

Incremental Tasks Due to New Close Out Data Fields (1 bus per approved applicant)
Review instructions 1.25 0.50 0.00 0.75
Gather information 1.17 0.00 0.17 1.00
Fill out Close Out forms (incremental information) 1.75 0.75 0.50 0.50
Record keeping 0.50 0.00 0.00 0.50
Total 4.67 1.25 0.67 2.75

Incremental Tasks Due to New Close Out Data Fields (25 buses per approved applicant)
Review instructions 1.25 0.50 0.00 0.75
Gather information 4.25 0.00 1.25 3.00
Fill out Close Out forms (incremental information) 5.75 2.25 1.50 2.00
Record keeping 1.50 0.00 0.00 1.50
Total 12.75 2.75 2.75 7.25

Sheet 9: Tester #3
Tester #3 for Close-out Form



Task Estimated Time to Complete (hr) Contribution of Each Worker to the Task
Management Technical Clerical

Incremental Tasks Due to New Close Out Data Fields (1 bus per approved applicant)
Review instructions 0.30 0.00 0.00 0.30
Gather information 1.17 0.00 0.37 0.80
Fill out Close Out forms (incremental information) 0.30 0.30 0.00 0.00
Record keeping 0.10 0.00 0.00 0.10
Total 1.87 0.30 0.37 1.20

Incremental Tasks Due to New Close Out Data Fields (25 buses per approved applicant)
Review instructions 0.30 0.00 0.00 0.30
Gather information 3.75 0.00 1.75 2.00
Fill out Close Out forms (incremental information) 2.50 1.00 0.00 1.50
Record keeping 0.20 0.00 0.00 0.20
Total 6.75 1.00 1.75 4.00

Sheet 10: Tester #4
Tester #4 for Close-out Form



Task Estimated Time to Complete (hr) Contribution of Each Worker to the Task
Management Technical Clerical

Incremental Tasks Due to New Close Out Data Fields (1 bus per approved applicant)
Review instructions 0.40 0.00 0.00 0.40
Gather information 1.67 0.00 1.17 0.50
Fill out Close Out forms (incremental information) 0.80 0.30 0.00 0.50
Record keeping 0.35 0.10 0.00 0.25
Total 3.22 0.40 1.17 1.65

Incremental Tasks Due to New Close Out Data Fields (25 buses per approved applicant)
Review instructions 0.40 0.00 0.00 0.40
Gather information 6.25 0.00 4.25 2.00
Fill out Close Out forms (incremental information) 4.50 3.00 0.00 1.50
Record keeping 1.20 0.20 0.00 1.00
Total 12.35 3.20 4.25 4.90

Sheet 11: Compiled Tester Time
Compiled Tester time for Close-out Form







Task Average Estimated Time to Complete (hr) Contribution of Each Worker to the Task Total - Tester #1 (hours) Total - Tester #2 (hours) Total - Tester #3 (hours) Total - Tester #4 (hours)
Management (Average) Technical (Average) Clerical (Average)

Incremental Tasks Due to New Close Out Data Fields (1 bus per approved applicant)
Review instructions 0.61 0.13 0.00 0.49 0.50 1.25 0.30 0.40
Gather information 1.23 0.00 0.53 0.70 0.92 1.17 1.17 1.67
Fill out Close Out forms (incremental information) 0.96 0.34 0.13 0.50 1.00 1.75 0.30 0.80
Record keeping 0.26 0.03 0.00 0.24 0.10 0.50 0.10 0.35
Total 3.07 0.49 0.65 1.93 2.52 4.67 1.87 3.22

Incremental Tasks Due to New Close Out Data Fields (25 buses per approved applicant)
Review instructions 0.61 0.13 0.00 0.49 0.50 1.25 0.30 0.40
Gather information 4.13 0.00 2.13 2.00 2.25 4.25 3.75 6.25
Fill out Close Out forms (incremental information) 4.44 1.81 0.63 2.00 5.00 5.75 2.50 4.50
Record keeping 0.78 0.05 0.00 0.73 0.20 1.50 0.20 1.20
Total 9.95 1.99 2.75 5.21 7.95 12.75 6.75 12.35
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