HUD 5378 Public Housing Construction Report

Public Housing
Construction Report

U.S. Departmentof Housing
and Urban Development

OMB Approval No.2577-0157 (exp. 3/31/2020)

Office of Public and Indian Housing

See Instructions on Back; Public reporting burden forth is collection of information is estimated to average 0.25 hour per response, including the time for reviewing i
nstructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not

conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number. This information
is required by Section 6(c)(4) of the U.S. Housing Act of l937 and 24 CFR Part 905 HUD regulations. PHAs are responsible for contract administration for low-income
housing projects. The architect, or other person licensed under State law, prepares the report and submits it to the PHA from the date of contract execution to final
inspection. The report provides information on contractors, contract amount, starting/completing dates, progress on site improvements and buildings,
inspection forecast and acceptance for occupancy. HUD uses the information to track the progress of construction to ensure that contract and inspection dates
comply with HUD procedures. Responses to the collection of information are required to obtain a benefit. The information requested does not lend itself to

confidentiality.

Name of Public Housing Agency

DevelopmentNumber

Total Numberof Buildings

Development Name

Report Number

Total Dwelling Units Scheduled

DevelopmentAddress and Telephone numberofProjectOffice

Period Ended

Dwelling Units
Scheduled Elderly

1. Contract Data

%

Scheduled Completion:

Prime Contractors

Division
ofWork

Totals

%

Actual Completion:

Adjusted Contract
Amount

Adjusted Value of
Work in Place

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Contract
Starting
Date

Contract
Completion
Date

2. Average Effective Employment During Reporting Period:
3. Dwelling Buildings Prog

Not
Started

In
Progress

Completed

a. Foundations

4. Site Improvements Prog

Not
Started

In
Completed
Progress

a. Utilities

b. Mechanical Roughing

b.

Streets and Walks

c. InteriorFinish

c. Lawns and Planting

d. Punch List

d.Other

5. Supervisory and Inspection Force Employed by: (1) Local Authority:
Duty

Full Time

(2) Architect:

PartTime

Duty

a.

c.

b.

d.

6. Inspection Forecast
Item
a. Final - First Group
b. Final - Second Group

FullTime

PartTime

7. AcceptanceforOccupancyandUse
No.of
Unit
s

Dateto
beReady

Item

No. of
Units

a. Dwelling Units PreviouslyAccepted
b.

Dwelling Units Accepted this Period

c. Final- Third Group

8.

c. Total Dwelling Units Accepted to Date
NarrativeReport: Special Circumstances, Construction Delays, Problems, etc., if Project includesOtherFacilities, such as CommunityM and M Building.
Showthe Percent Completion underthis heading, also include Status of Off-Site Work. Continue on back if necessary.

Contracting Officer's Name&Signature & Date:

x
Previous edition is obsolete

form HUD-5378 (1/2014)

8. Narrative Report: (continued)

InstructionsforPreparationofform HUD-5378, Public Housing Construction Report
1. General. Form HUD- 5378 shall be prepared and mailed on the 1stand
16th day of each calendar month of the construction period. Each
report shall be numbered in serial order, commencing with No. 1 and
continuing through the final report. All spaces must be filled on each
report, including the street address of the project and the telephone
numberoftheprojectoffice.
2. Body of Report.
a. Item 1: Contract Data
Completion Percentages: Fill in accurately the scheduled and the
actual completion percentages.

d. Item 4: Site Improvements Progress: This covers all on-site nondwelling construction. Enter an "X" under each appropriate heading. If "In Progress," show the percentage of completion.
e. Item 5: Supervisory and Inspection Force: This should show the
currentcomposition ofthese forces and bywhom theyare employed.
Employment: Indicate with an "X" by whom these forces are employed.
Duty: Enter the active duty assignments for the period. Do not use
individual's names.

Prime Contractors: Arrange Prime Contracts in the orderofaward.
Division of Work: Enter the division of the work awarded to each.
Adjusted Contract Amount: For each contract, enter the contract
amount as adjusted by all approved Change Orders.
Adjusted Value ofWork in Place: Each Contractor's latest periodical
estimate for partial payment shall be utilized.
Contract Starting Date: Enter the effective starting date established
by Notice to Proceed for each of the Contractors listed.
Contract Completion Date: Enter the contract completion date
established by Notice to Proceed foreach of the Contractors listed.
b. Item 2: Average Effective Employment During Reporting Period:
This is intended to show the approximate size of the productive labor
force.
c.

Item 3: Dwelling Building Progress: Enter the number of dwelling
buildings under each appropriate heading.

Previous edition is obsolete

Time Classification: Enter the number of persons performing the
duty undereach time classification.
f.

Item 6: Inspection Forecast: This forecast is to provide HUD with
advance information for planning itineraries of Construction Representatives and should be revised in successive reports as necessary.

g. Item 7: Acceptance of Occupancy and Use: These items are selfexplanatory.
h. Item 8. Narrative Report: The report should be the historical record
of the construction of the project, written in conversational style,
and should include the names and titles of all official visitors,
including the Architects.
3. Signatures: The original and all copies must be signed and dated by the
Contracting Officer, with the name typed below the signature.
form HUD-5378 (1/2014)