EAC-Federal Financial Report (EACFFR)

Forms and Documents

Document Name	Status
Justification for FFR Burden Increase - 9.29.23.pdf Justification for No Material/Nonsubstantive Change	2023-09-29
EAC Federal Financial Report With Instructions_4.5.23.pdf Supplementary Document	2023-04-05
Justification NonSubstantive Change OMB 3265-0022 4.5.2023.docx Supplementary Document	2023-04-05
Justification for NonSubstantive Change OMB 3265-0022.docx Justification for No Material/Nonsubstantive Change	2023-01-23

IC Document Collections

IC ID	Document Title	Status
252212	EAC-FFR	Modified

ICR Details

OMB Control No: 3265-0022	ICR Reference No: 202309-3265-003
Status: Received in OIRA	Previous ICR Reference No: 202309-3265-001
Agency/Subagency: EAC	Agency Tracking No:
Title: EAC-Federal Financial Report (EACFFR)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/29/2023

	Requested	Previously Approved
Expiration Date	04/30/2025	04/30/2025
Responses	1,001	336
Time Burden (Hours)	501	111
Cost Burden (Dollars)	11,381	2,520

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Abstract: The EAC Office of Grants Management (EAC/OGM) is responsible for distributing, monitoring, and providing technical assistance to states and grantees on the use of federal HAVA funds. EAC/OGM also reports on how the funds are spent, negotiates indirect cost rates with grantees, and resolves audit findings on the use of HAVA funds. The EAC-FFR is employed for all grant related financial reports issued under HAVA authority. The use of this form directly benefits award recipients by making it easier for them to administer federal grant and cooperative agreement programs through routine reporting on 2CFR200 required information - thereby reducing their administrative effort and costs. No fields will be changed from the previous authorized use of the SF425 under RCF ID: 202203-3265-005. The only requested changes will affect the reporting burden associated with EAC/OGM use of the SF425. First, the reporting schedule will increase from semi-annual reports to quarterly reports for all formula recipients. Second, use of the SF425 will be employed for new discretionary grant awardees on a semi-annual or annual basis depending on award type. By expanding upon the frequency and use of the SF425 to report expense activity related to HAVA formula and discretionary funding guidelines, the EAC can better coordinate required financial data for both the grantee, agency, and Congress. The population for the data collection are the 56 states and territories (EAC formula grantees) receiving HAVA formula grants and the recipients of new HAVA discretionary funding. EAC will email grantees notice of the required forms and guidance on our website for easy location and access. EAC will also offer technical assistance as requested in completing and submitting financial reporting.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 780	01/06/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 14845	03/16/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
EAC-FFR

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,001	336	0	665	0	0
Annual Time Burden (Hours)	501	111	0	390	0	0
Annual Cost Burden (Dollars)	11,381	2,520	0	8,861	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Due to FY22 Omnibus Appropriations bill, reporting frequency increased from semi-annual to quarterly for one of our formula grant programs. Additionally, the new discretionary grant program will require grantees to complete financial reporting annually or semiannually.

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Annual Cost to Federal Government: $2,523

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/29/2023

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