Privacy Impact Assessment

PRIVACY IMPACT ASSESSMENT (PIA)
PRESCRIBING AUTHORITY: DoD Instruction 5400.16, "DoD Privacy Impact Assessment (PIA) Guidance". Complete this form for Department of Defense
(DoD) information systems or electronic collections of information (referred to as an "electronic collection" for the purpose of this form) that collect, maintain, use,
and/or disseminate personally identifiable information (PII) about members of the public, Federal employees, contractors, or foreign nationals employed at U.S.
military facilities internationally. In the case where no PII is collected, the PIA will serve as a conclusive determination that privacy requirements do not apply to
system.
1. DOD INFORMATION SYSTEM/ELECTRONIC COLLECTION NAME:

ARMYFIT - ARMY FITNESS PLATFORM
3. PIA APPROVAL DATE:

2. DOD COMPONENT NAME:

United States Army
Office of the Deputy Chief of Staff of the Army, G-1
SECTION 1: PII DESCRIPTION SUMMARY (FOR PUBLIC RELEASE)
a. The PII is: (Check one. Note: Federal contractors, military family members, and foreign nationals are included in general public.)
From members of the general public

From Federal employees

from both members of the general public and Federal employees

Not Collected (if checked proceed to Section 4)

b. The PII is in a: (Check one.)
New DoD Information System

New Electronic Collection

Existing DoD Information System

Existing Electronic Collection

Significantly Modified DoD Information System
c. Describe the purpose of this DoD information system or electronic collection and describe the types of personal information about individuals
collected in the system.

ARMYFIT is the information technology platform that supports the mission of the Army Resilience Directorate (ARD) in its effort to
support individuals in achieving resilience and personal readiness. The web-based software application provides a
comprehensive data collection and reporting capability designed to measure, track, and assess comprehensive fitness of all U.S. Army
Soldiers (Active, Reserves and National Guard), beginning at IET, with reassessments at appropriate intervals continuing through transition
or retirement. This capability also extends to Family members of Army Service members, Army Civilians and other DoD personnel who opt
to establish an ARMYFIT account. ARMYFIT operates the Azimuth Check survey, formerly known as the Global Assessment Tool (GAT),
an online survey based instrument used to assess the dimensions of physical, emotional, social, spiritual, and family fitness. Through its user
feedback, ARMYFIT enables the creation of a customized profile which directs individuals to tailored self-development resources designed
to help build resilience and personal readiness.
ARMYFIT is registered in APMS. AITR Number DA194140
ARMYFIT collects personal (name, SSN, date of birth, DoD ID number), educational, military, employment, and financial, health
information electronically from other Army information systems.
d. Why is the PII collected and/or what is the intended use of the PII? (e.g., verification, identification, authentication, data matching, mission-related use,
administrative use)

Authentication and account requests for the site are provided by DMDC/DEERS. PII (Name, SSN, and Date of Birth ) is used for
authentication and identification of the individual at system logon. SSN is the unique identifier for system records. The other PII data
elements are used (de-identified) for aggregate reporting on demographic data and data analysis.
e. Do individuals have the opportunity to object to the collection of their PII?

Yes

No

(1) If "Yes," describe the method by which individuals can object to the collection of PII.
(2) If "No," state the reason why individuals cannot object to the collection of PII.

Individuals are not asked to enter any PII data nor does ARMYFIT modify the PII data. All PII is received electronically from other DoD
information systems when the individual establishes an ARMYFIT account.
The Soldier implicitly consents to capture and use of PII at the time of employment or enlistment in the Armed Forces at which time they are
provided a Privacy Advisory. Completion of the ARMYFIT Azimuth Check is a Command directed requirement ordered by the Army Chief
of Staff. It is voluntary for the other user groups.
Completion of the ARMYFIT Azimuth Check is not a requirement for Service members from other branches, civilians, family members, or
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DoD contractors. Individuals can voluntarily access ARMYFIT using their CAC or DS Logon account. All individuals consent to capture
and use of PII at the time of their CAC or DS Logon registration.
f. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes

No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.
(2) If "No," state the reason why individuals cannot give or withhold their consent.

The Soldier implicitly consents to capture and use of PII at the time of employment or enlistment in the Armed Forces at which time they are
provided a Privacy Advisory. Completion of the ARMYFIT Azimuth Check is a Command directed requirement ordered by the Army Chief
of Staff. It is voluntary for the other user groups.
Completion of the ARMYFIT Azimuth Check is not a requirement for Service members from other branches, civilians, family members, or
DoD contractors. Individuals can voluntarily access ARMYFIT using their CAC or DS Logon account. All individuals consent to capture
and use of PII at the time of their CAC or DS Logon registration.
g. When an individual is asked to provide PII, a Privacy Act Statement (PAS) and/or a Privacy Advisory must be provided. (Check as appropriate and
provide the actual wording.)
Privacy Act Statement

Privacy Advisory

Not Applicable

AUTHORITY: 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 USC 1781b, Department of Defense policy and
plans for military family readiness ; 10 U.S.C. 3013, Secretary of the Army; DoD Directive 6490.02E, Comprehensive Health Surveillance;
DoD Instruction 6490.03, Deployment Health; DoD Directive-type Memorandum (DTM)-17-004, Department of Defense Expeditionary
Civilian Workforce; Army Regulation 350-53, Comprehensive Soldier and Family Fitness; Army Regulation 600-63, Army Health
Promotion; and E.O. 9397 (SSN), as amended.
PURPOSE: The purpose of this assessment is to systematically collect, analyze, interpret, and provide personal and individual evaluations
to increase the resilience of Soldiers, their families, and Army civilians by increasing their physical, emotional, social, spiritual, and
family preparedness through self-guided, structured education and training. De-identified, aggregate data may be used by Army leadership
to evaluate training, locations, deployment and other routinely collected information. The system of records notice for ARMYFIT is Soldier
Fitness Tracker System, A0600-63 G3/5/7.
ROUTINE USES: Information provided may be further disclosed to contractors, grantees, experts, consultants, students, and others
performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government when necessary
to accomplish an agency function related to this system of records. In addition, this system is subject to the proper and necessary routine uses
identified in the system of records notice(s) specified in the purpose statement above.
DISCLOSURE: Voluntary. However, Soldiers who fail to provide the requested information may be subject to administrative or
disciplinary action in accordance with the Uniform Code of Military Justice, applicable Army, or other federal regulations.
h. With whom will the PII be shared through data/system exchange, both within your DoD Component and outside your Component?
(Check all that apply)

Army agencies: Army Inspector General (IG); Assistant
Secretary of the Army for Manpower and Reserve Affairs
(ASA(M&RA)); Deputy Chief of Staff, G-1; Human
Resources Command (HRC); Office of the Chief, Army
Reserve (OCAR); Army General Counsel (GC); Secretary
of the Army; US Army Reserve Command (USARC); Army
Recruiting Command (USAREC); US Army Cadet
Command; US Army Military Academy (USMA); Army
Specify.
Physical Disability Agency (PDA).

Within the DoD Component

Other Army agencies that would obtain access to PII in this
system, on request in support of an authorized investigation
or audit, may include Army Staff Principals in the chain of
command, Department of Army Inspector General, Army
Audit Agency, US Army Criminal Investigative Command,
and US Army Intelligence and Security Command.
Other DoD agencies on request, in support of an authorized
investigation or audit, may include the individual's chain of
Specify.
command, Inspector General, law enforcement and criminal
investigative agencies, and intelligence personnel.

Other DoD Components (i.e. Army, Navy, Air Force)

Other Federal Agencies (i.e. Veteran’s Affairs, Energy, State)

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Specify.

As specified in the routine uses of the SORN.

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As specified in the routine uses of the SORN.

State and Local Agencies

Specify.

Contractor (Name of contractor and describe the language in
the contract that safeguards PII. Include whether FAR privacy
clauses, i.e., 52.224-1, Privacy Act Notification, 52.224-2,
Privacy Act, and FAR 39.105 are included in the contract.)

Contractor Name: The Informatics Application Group, Inc.
Per contract: The contractor shall comply with the Privacy
Act and all applicable agency regulations on individual
Specify.
privacy, to include DoD Directive 5400.11, "Department of
Defense Privacy Program" and DoD 5400.11-R,
"Department of Defense Privacy Program".

Other (e.g., commercial providers, colleges).

Specify.

i. Source of the PII collected is: (Check all that apply and list all information systems if applicable)
Individuals

Databases

Existing DoD Information Systems

Commercial Systems

Other Federal Information Systems

Existing DoD systems: all data is received electronically from Defense Enrollment Eligibility Reporting System (DEERS), Integrated Total
Army Personnel Database (ITAPDB/IPPS-A), Digital Training Management System (DTMS), and Army Training Requirements and
Resources System (ATRRS).
j. How will the information be collected? (Check all that apply and list all Official Form Numbers if applicable)
E-mail

Official Form (Enter Form Number(s) in the box below)

In-Person Contact

Paper

Fax

Telephone Interview

Information Sharing - System to System

Website/E-Form

Other (If Other, enter the information in the box below)

k. Does this DoD Information system or electronic collection require a Privacy Act System of Records Notice (SORN)?
A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens or lawful permanent U.S. residents that
is retrieved by name or other unique identifier. PIA and Privacy Act SORN information must be consistent.
Yes

No

If "Yes," enter SORN System Identifier

A0600-63 G3/5/7 (Update in progress)

SORN Identifier, not the Federal Register (FR) Citation. Consult the DoD Component Privacy Office for additional information or http://dpcld.defense.gov/
Privacy/SORNs/
or
If a SORN has not yet been published in the Federal Register, enter date of submission for approval to Defense Privacy, Civil Liberties, and Transparency
Division (DPCLTD). Consult the DoD Component Privacy Office for this date
If "No," explain why the SORN is not required in accordance with DoD Regulation 5400.11-R: Department of Defense Privacy Program.

l. What is the National Archives and Records Administration (NARA) approved, pending or general records schedule (GRS) disposition authority
for the system or for the records maintained in the system?
(1) NARA Job Number or General Records Schedule Authority.

DAA-AU-2016-0055-000

(2) If pending, provide the date the SF-115 was submitted to NARA.

(3) Retention Instructions.

Data will be stored on secure network servers at AAG as it is until no longer needed and then data will be de-identified.

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m. What is the authority to collect information? A Federal law or Executive Order must authorize the collection and maintenance of a system of
records. For PII not collected or maintained in a system of records, the collection or maintenance of the PII must be necessary to discharge the
requirements of a statue or Executive Order.
(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act SORN should be similar.
(2) If a SORN does not apply, cite the authority for this DoD information system or electronic collection to collect, use, maintain and/or disseminate PII.
(If multiple authorities are cited, provide all that apply).
(a) Cite the specific provisions of the statute and/or EO that authorizes the operation of the system and the collection of PII.
(b) If direct statutory authority or an Executive Order does not exist, indirect statutory authority may be cited if the authority requires the
operation or administration of a program, the execution of which will require the collection and maintenance of a system of records.
(c) If direct or indirect authority does not exist, DoD Components can use their general statutory grants of authority (“internal housekeeping”) as
the primary authority. The requirement, directive, or instruction implementing the statute within the DoD Component must be identified.

10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 USC 1781b, Department of Defense policy and plans for
military family readiness; 10 U.S.C. 3013, Secretary of the Army; DoD Directive 6490.02E, Comprehensive Health Surveillance; DoD
Instruction 6490.03, Deployment Health; DoD Directive-type Memorandum (DTM)-17-004, Department of Defense Expeditionary Civilian
Workforce ; Army Regulation 350-53, Comprehensive Soldier and Family Fitness; Army Regulation 600-63, Army Health Promotion; and
E.O. 9397 (SSN), as amended.
OSD Health Affairs Memo, Alteration of Soldier Fitness Tracker (SFT) System of Record Notice (SORN) -- Extending Use to Department
of Defense dated Dec 3, 2013.
n. Does this DoD information system or electronic collection have an active and approved Office of Management and Budget (OMB) Control
Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information. This number indicates OMB approval to
collect data from 10 or more members of the public in a 12-month period regardless of form or format.
Yes

No

Pending

(1) If "Yes," list all applicable OMB Control Numbers, collection titles, and expiration dates.
(2) If "No," explain why OMB approval is not required in accordance with DoD Manual 8910.01, Volume 2, " DoD Information Collections Manual:
Procedures for DoD Public Information Collections.”
(3) If "Pending," provide the date for the 60 and/or 30 day notice and the Federal Register citation.

The Collection of Information from members of the public and has no active and approved OMB Number and does require processing/
clearance IAW Paperwork Reduction Act (PRA).

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