SUPPORTING STATEMENT: PART B
OMB# 0920-xxxx
Date: 09/18/2023
Reporting of the Essentials for Childhood (EfC): Preventing Adverse Childhood Experiences through Data to Action Program
data collection instruments
Point of Contact:
Khiya Mullins, DrPH
Lead Behavioral Scientist
National Center for Injury Prevention and Control (NCIPC)
Centers for Disease Control and Prevention (CDC)
Phone: 770-488-3911
Email: [email protected]
Section Page
B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS 3
B.1. Respondent Universe and Sampling Methods 3
B.2. Procedures for the Collection of Information 3
B.3. Methods to Maximize Response Rates and Deal with Nonresponse 4
B.4. Tests of Procedures or Methods to be Undertaken 5
B.5. Individuals Consulted on Statistical Aspects and Individuals Collecting an/or Analyzing Data 5
Respondents for data collection are EfC cooperative agreement recipients or their designated personnel. No sensitive information or personal contact information will be collected. Each measure includes a section at the beginning to explain to respondents the purpose of the data collection, how data are stored and protected, and how data will be reported in aggregate form without identifying specific coalitions.
Information will be collected through the following instruments:
Att. 3 Annual Performance Report (APR) Tool
Recipients will enter APR data into the DVP Partners Portal, a web-based system that collects performance data from funded recipients annually.
The data are used for program monitoring and evaluation purposes and submitted to the Grants Management Module of Grant Solutions to serve as the official record of Annual Performance Report and continuation application. All recipients will complete the APR for each budget period.
CDC will use the information to be collected to do the following:
Enhance accountability of the use of federal funds
Provide timely program reports and responses to information request
Improve real-time communications between CDC and recipients
Strengthen CDC’s capacity to provide responsive and data-driven Technical Assistance (TA)
Strengthen CDC’s capacity to monitor and evaluate recipients’ progress and performance towards activities required as part of the cooperative agreement
Allow both CDC and recipients to track their own state activities and outcomes, and ensure alignment between their state and local activities
Generate a variety of routine reports specifically for each recipient
Att. 4a Instrument and Protocol: Key Informant Interview (KII) – Principal Investigator (PI)
Web-based interviews will be conducted with the PI from each recipient. The qualitative data collected will provide valuable insight into the overall statewide plan to expand efforts to prevent adverse childhood experiences. Interviews will be conducted with one principal investigator from each recipient twice over the project period. Interview guide questions are tailored to focus on topics that are most relevant to the PI role.
Att. 4b Instrument and Protocol: Key Informant Interview (KII) – Principal Investigator (PI)/Implementer
Web-based interviews will be conducted with the PI and/or implementer from each recipient where the PI also serves as an implementer or is most knowledgeable about program implementation. The qualitative data collected will be heavily focused on both the PI and program implementer perspectives and will provide valuable insight into how recipients are implementing prevention strategies to prevent adverse childhood experiences. This interview will include a deeper understanding of the quality of feasibility statewide implementation efforts and their relationship with internal and external partners to achieve desired outcomes. Interviews will be conducted with the PI and/or implementer from each recipient twice over the project period. Interview guide questions are tailored to focus on topics that are most relevant to the principal investigator and/or implementor role.
Att. 5a Instrument and Protocol: Surveillance Capacity Assessment (SCA) – Surveillance Lead
The primary surveillance contact for each recipient will report information about their ACEs surveillance infrastructure. The web-based assessment will be conducted to assess each recipient’s capacity to collect, analyze, and use data to inform prevention strategy implementation. CDC will use the data from the assessment to tailor technical assistance and training for recipients and to track changes in infrastructure over the project period. The information collection will allow CDC to measure the aggregate increase in support for and resources devoted to an ACEs surveillance infrastructure across all recipients.
Att. 5b Instrument and Protocol: Implementation Capacity Assessment (ICA) – Principal Investigator/Implementer
The primary implementation contact for each recipient will report information about their infrastructure and capacity to implement primary prevention strategies and approaches. The web-based assessment will be conducted to assess change in leadership, collaboration, and partnership, staffing and resources, skills and expertise, and evaluation among the recipients. CDC will use the data from the assessment to tailor technical assistance and training for recipients and to track changes in general institutional capacity over the project period. The information collected will allow CDC to measure the aggregate increase in support for and resources devoted to prevention across all recipients.
Att. 6 Instrument and Protocol: Evaluation and Surveillance Survey – Surveillance Lead/ Evaluator
The web-based survey will be conducted with the surveillance and evaluation leads from each recipient. The evaluation information collected will provide valuable insight into how recipients are evaluating their surveillance and evaluation activities, including how they have leveraged existing and new resources and multi-sectoral partnerships to expand efforts to prevent adverse childhood experiences. Web-based surveys will be conducted with one implementer and evaluator from each recipient once over the project period. Survey questions are tailored to focus on topics that are most relevant to the principal investigator and or evaluator role.
Annual performance reporting is a requirement for recipients awarded EfC funding under the cooperative agreement to continue to receive funding. Therefore, response rates are expected to be 100%. The DVP Partners Portal’s ability to populate information and generate performance reports allow recipients to fulfill their annual performance reporting obligations efficiently by submitting necessary information for both performance reports and continuation applications into the system once. Moreover, this ability to save and update pertinent information from one reporting period to the next will reduce the administrative burden of the annual performance reporting on recipients. Respondents will modify or update the information, report data on measures, provide updates, and/or add new items as applicable. An additional advantage of using the DVP Partners Portal is that recipients that received funding from multiple DVP programs can access and report information in one place using forms in a standard format. These advantages will encourage and maximize response rates for the annual performance reporting.
The instruments were developed in consultation with other CDC staff who have developed similar instruments for other programs and previous iterations of the EfC program. The instruments were also pilot tested with CDC program staff.
The following individuals consulted on the data collection tools:
Phyllis Ottley, Associate Director for Program, CDC, (404) 498-1613, [email protected]
Gayle Holmes, PPTB Branch Chief, CDC, (770) 488-8050, [email protected]
Khiya Mullins, Lead Behavioral Scientist, CDC, (770) 488-3911, [email protected]
Lisa Martin, Public Health Advisor, CDC, (404) 498-3906, [email protected]
The core CDC personnel who will collect and/or analyze the data include:
Angie Guinn, Behavioral Scientist, CDC, (404) 498-1508, [email protected]
Phinda Hillmon, Public Health Advisor, CDC, (770) 488-1577, [email protected]
Adebukola Helen Adegbite, Health Scientist, CDC, (404) 639-6433, [email protected]
Kayla Anderson, Epidemiologist, CDC, (404) 498-1481, [email protected]
Tia Rogers, Epidemiologist, CDC, (404) 498-2911, [email protected]
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Biello, Shannon (CDC/ONDIEH/NCIPC);Halmos, Miklos (CDC/DDNID/NCI |
| File Modified | 0000-00-00 |
| File Created | 2023-11-05 |