Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

U.S. Department of the Interior
PRIVACY THRESHOLD ANALYSIS

The DI-4012 Privacy Threshold Analysis (PTA) form helps Department of the Interior (DOI) Privacy
Officials determine whether a new or revised Privacy Impact Assessment (PIA) is required in
accordance with the E-Government Act, OMB policy, and the DOI PIA Guide, and identify other related
compliance requirements for the collection, maintenance, storage, use, processing, sharing or disposal of
personally identifiable information (PII) and any activities that may have privacy implications or
otherwise impact individual privacy. See the DOI PTA Guide for guidance on completing the PTA.
PTAs must be completed and submitted to the appropriate Bureau/Office Associate Privacy Officer for
review and compliance determination. Bureau/Office Associate Privacy Officers are responsible for
overseeing and managing PTAs for their organizations.

Section 1. General Information
Question

Response

A. Project, Program or System Name:

Central Flyway Online Goose Harvest Assessment

B. Bureau or Office:

USGS

C. Program or Office:

Northern Prairie Wildlife Research Center

D. Project/Program Manager or System
Owner:

Name: Jay VonBank

Provide the name for the project, program or system for
the PTA, which may be an IT system, a project title,
program area, information collection, or other
technology.
Enter the bureau or office for the project, program or
system.
Provide the name of the program or office within the
bureau/office.

Enter the name, title, phone number, and email address
of the Program Manager or System Owner.

Title: Research Ecologist
Phone: (701) 368-0177

E. Routing Information:

Indicate whether this is a new or updated PTA and enter
the date the PTA was completed and submitted to the
APO for privacy determination.

E-mail: [email protected]
_X__ New PTA
___ Updated PTA
Date of Submission: 01/05/2024

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Central Flyway Online Goose Harvest Assessment
Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

Section 2. Project, Program or System Summary
Question

Response

A. General description of the project, program
or system.

In an effort to address current known biases in goose
harvest data collection, our research project aims to test
Please provide a description of the project or program, the efficacy of a new online data submission platform;
including any background information to help
streamline multiple concurrent surveys into one
understand the project, program or system. If this is an centralized survey; and reduce the cost and time of
updated PTA, please describe the changes that
compiling and analyzing survey data for federal and
triggered the update to this PTA. Please also indicate
state agencies who use these data to inform management
if the PTA is being updated as part of its annual
decisions. We are proposing the development and
review.
research testing of an online, mobile-friendly, voluntary
self-submission data platform for hunters to enumerate
and speciate their own goose harvest. No PII is
collected. The goals are to develop and evaluate the
platform, and compare resulting data streams with
current paper and parts collection surveys to evaluate
accuracy and bias in harvest and population estimates of
Central Flyway goose species.
B. What is the technology or format used for
the Project, Program or System?

Select all types of technology or sources that apply for
the PII that will be collected from or maintained on
individuals, including methods such as a paper or
electronic form or survey, website collection, social
media, or interviews over the phone or in person.

C. Does this project, program or system
involve a form, survey or information
collection?

If this project, program or system uses a form, survey,
or other information collection, select “Yes” and
describe the specific method or format used. Include
titles and numbers or other identifying information.

D. Is Office of Management and Budget
(OMB) approval required for the collection?

OMB approval is required for certain collections of
information from ten or more members of the public
under the Paperwork Reduction Act.

___ IT System
_X__ New Project or Program
_X__ Website
_X__ Web Form, Survey or Information Collection
___ Third-Party Website
___ Social Media Application
___ SharePoint
_X__ Mobile Application
___ Closed Circuit Television (CCTV)
___ Paper-based Collection
___ Other: Describe.
_X__ Yes: The online, mobile friendly platform allows
hunters to enumerate and speciate the geese they harvest
each hunt. Data input from hunters includes date and
area the hunt occurred, the number of total geese
harvested, and the number of each species and age
harvested. Each hunter is assigned a random id at first
login, so no PII is collected.
___ No
_X_ Yes: This is a new collection that will be
submitted to OMB after approval and 30-day FRN
submission.
____ No

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Central Flyway Online Goose Harvest Assessment
Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

Section 3. Personally Identifiable Information
Question

Response

A. What categories of individuals does the
Project, Program or System collect, maintain,
store, use, process, disseminate or dispose of
PII? Please select all that apply.

___ Federal employees

Indicate whether the project, program or system
collects, contains, uses or disseminates PII
information about members of the general public,
Federal employees, contractors, or volunteers; or if
the system does not contain any information that is
identifiable to individuals (e.g., statistical,
geographic, financial).

___ Contractors
__X_ Members of the public
___ Other: Describe.
__ This project, program or system does not collect,
maintain or process PII

B. What specific information about
individuals will be created, collected, used,
processed, maintained or disseminated?

The only PII collected is an email address to establish a
login profile. Hunters are assigned a random ID upon
first login, so no specific information about the hunters
themselves are created, collected, used, processed,
maintained, or disseminated. Using the random hunter
ID, we will collect their hunt and harvest data (described
above) which will be used to estimate total and speciesspecific harvest information at the state and flyway levels

C. Is information retrieved by a unique
identifier assigned to the individual?
Describe how information is retrieved for the
project, program or system.

_X__ Yes: At first login, a random hunter ID is assigned to

Describe all the types of information about
individuals that will be created, collected, used,
processed, maintained, or disseminated. Include any
new information that may be created, such as an
analysis or report. Describe the purpose of that
collection or use of information.

the respondent profile, and information unique to that
respondent is collected based on their login each time they
enter data.

___ No
D. Is the information covered by a System of
Records Notice (SORN)?

___ Yes

The Privacy Act requires that agencies publish a
SORN in the Federal Register upon the establishment
of a new, or modification of an existing, system of
records. For new SORNS being developed, select
“Yes” and provide a detailed explanation. For
existing systems of records, identify the applicable
government-wide, DOI, or bureau SORN(s) that
covers the system of records with the SORN identifier
and Federal Register citation.

_X__ No

E. Does the Project, Program or System
collect or use Social Security Numbers
(SSNs)?

___ Yes

List the statutory and regulatory authority and
Executive Orders that authorizes the collection or
use of SSNs to meet an official program mission or
goal.

_X__ No

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Central Flyway Online Goose Harvest Assessment
Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

Question

Response

F. Does this Project, Program or System
receive or share PII with any other internal
DOI programs or systems?

___ Yes

G. Does this Project, Program or System
receive or share PII with any external (nonDOI) partners or systems?

___ Yes

H. Is this external sharing pursuant to new
or existing information sharing agreement
(Memorandum of Understanding,
Memorandum of Agreement, Letters of
Intent, etc.)?

___ Yes

Indicate whether PII will be shared with or from
internal organizations within DOI.

Indicate whether PII will be shared with agencies or
organizations external to DOI. This could be other
federal, state and local government agencies, private
sector entities, contractors or other external third
parties. For Privacy Act systems, identify the
applicable SORN and describe how an accounting of
the disclosure is maintained.

Information sharing agreements are generally
documented in Memorandums of Understanding,
Memorandums of Agreement, Letters of Intent, or
other documents, and outline the purpose, roles of
the parties, data ownership, authorized uses, policy,
scope, standards, procedures, practices, limitations
on re-dissemination, and safeguard requirements for
the transfer, maintenance and disposal of PII to
ensure all parties understand and adhere to the
mutually established terms of the agreement.

_X__ No

_X__ No

___ No
N/A

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Central Flyway Online Goose Harvest Assessment
Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

Section 4. PTA Review and Recommendation
Question

Response

Privacy Compliance Determination:

_X__ PTA is sufficient at this time
___ Privacy Impact Assessment (PIA) required
___ Adapted PIA required
___ System of Records Notice (SORN) required
___ Notice of Proposed Rulemaking/Final Rule required
___ Computer Matching Notice required
___ Computer Matching Agreement required
___ Privacy Act Statement required
___ Privacy Notice required
___ Specialized role-based training required
___ Information sharing agreement required
___ Further privacy compliance review is required
___ Refer for Security Compliance Assessment
___ Refer for Information Collection Clearance Review
___ Refer for Records Review
___ Other: Describe.
PTA is sufficient for the purpose of this survey. Personal
information collected is limited to the respondent’s email
address. All responses are anonymized through the use of
a random ID number. No other PII is requested or
required. Completion of the survey is voluntary. There is
no impact to the individual for opting out of this survey.

This determination is to be completed by the
Associate Privacy Officer (APO). See DOI PTA
Guide, DOI PIA Guide, related Federal laws and
policies, and Departmental guidance on privacy
requirements.

Bureau Associate Privacy Officer Comments:

Provide comments or additional guidance on privacy
compliance requirements.

Associate Privacy Officer Name:
Bureau/Office:
Date:

If additional PII elements are collected, the information
collection must be reassessed to ensure the records
remain in compliance with Federal privacy regulations
and Departmental policies.
Cozenja M. Berry
Digitally signed by
U. S. Geological Survey COZENJA COZENJA BERRY
Date: 2024.01.05
BERRY
January 5, 2024
14:21:21 -05'00'
DOI Privacy Office Comments

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