Template Letter - Initial - Single Establishment - Voluntary

[BLS logo][state_return_1] [state logo]

[state_return_2]

[state_return_3]

<naics_code>

<ui_run>

<descr>

 

IDCF # <sched>

<contact> <title>

<trade_name or legal_name>

<addr_line1>

<addr_line2>

<city> <state_abbrev> <zip_code><zip_ext>

Dear Employer,

Your establishment has been selected to participate in the Occupational Employment and Wage Statistics (OEWS) program, which is conducted by [state_agency] in cooperation with the U.S. Bureau of Labor Statistics. Your participation is essential for developing the highest quality employment and wage data for the citizens of your state.

What information do I need to provide?

All we need from you is the specific job title, a brief description of duties, and the wage rate for each employee at the location specified in the table below for the pay period that included <refer_date>.

Are you reporting for a school?

Please see the additional school instructions at www.bls.gov/respondents/oes/instructions.htm#school.

How will my information be used?

The information you provide will be used for statistical purposes only. All identifying information for non-government establishments will be held in strict confidence to the full extent permitted by law. OEWS information is used to support education and training decisions to help build a skilled workforce.

How do I provide my information?

· Online: Go to IDCFOEWS.BLS.GOV and log in using your unique IDCF number, <sched_num>. You can fill out our online form, upload your own file, or download our Excel template.

· Email: Send an email with your data and IDCF number to [state_email]. BLS encourages respondents to encrypt the attachment and send the password in a separate email. Please do not include sensitive information in the body or text of the email.

· Phone: Call us at [state_phone].

· Mail: Fill out the form on the last page and print and mail to the return address at the top of this letter.

• Fax: Fill out the form on the last page and fax to [state_fax].

Which location do I report for?

Establishment name	Reporting unit description	Estimated employment	Address
<trade_name>	<rpt_unit_descr>	<bmk_empl>	<addr_line1> <city>, <state> <zip>

When do I need to provide my information?

Please respond within two weeks. Your timely response will help reduce program costs and save taxpayer money by eliminating the need for additional mailings and telephone calls to you.

What if I have questions?

If you have any questions or if we can help you submit your data, please call or email us. For more information, visit www.bls.gov/respondents/oes [and state_site].

Thank you! We know you are busy and appreciate your help providing this important information!

Sincerely,

[state_signature_1]

[state_signature_2]

[state_signature_3]

Spreadsheet example 1

Job title	Description of duties	Hourly wage rate (part-time or full-time employees)	Annual salary (full-time employees only)	# of employees in this job with this exact wage
Forklift operator	Drive forklift in warehouse	$23.40		2
Forklift operator	Drive forklift in warehouse	$17.05		10
Warehouse supervisor	Supervise warehouse		$58,620	1
Webmaster	Maintain website	$28.82		1
Computer user support	IT support	$18.87		2
General manager	Manage company		$153,230	1
Sales manager	Manage sales		$140,390	1
Bookkeeper	Maintain financial records	$22.20		1

Spreadsheet example 2

Job title	Description of duties	Hourly wage rate (part-time or full-time employees)	Annual salary (full-time employees only)	# of employees in this job with this exact wage
Store manager	Manage store		$47,992	1
Retail salesperson	Sell merchandise	$14.25		10
Retail salesperson	Sell merchandise	$15.65		3
Sales manager	Direct sales for entire company		$144,354	1
Webmaster	Maintain company website	$31.23		1
Admin assistant	Assist sales manager	$32.68		1

Occupational Employment and Wage Statistics Report

1. Make corrections to the company name or address if needed

Company:
Address:

2. Please fill in the name, email address, and phone number of the person we should contact if we have questions.

Name:
Email:
Phone:

3. Enter the total number of employees during the pay period that included <refer_date>.

4. If the industry description below is not correct, describe your primary activity in the provided space. 

NAICS <naics_code> IDCF # <sched_num>

<descr>

 

 

 

 

 

5. List each employee who worked during the pay period that included <refer_date>. Please report online if you need more space.

Report:

Each employee’s job title and a brief description of duties

Exact hourly wage rate or annual salary for each employee

Employees who work remotely or off-site

Hourly wage rates for part-time employees

Do not report:

Contract workers

Employee names or Social Security numbers

Owners or partners of unincorporated firms

Annual wages for part-time employees

Job title and brief description of duties	Wage rate (hourly or annual)	# of employees in this job with this exact wage rate
Human Resources Specialist – Recruit and interview potential new employees	$71,445	1
Human Resources Specialist – Recruit and interview potential new employees	$68,050	1
Human Resources Assistants – Assist HR department	$25.50	3
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