NARA Affiliated Archives Annual Survey

1. Contact Information
Respondent ID:
Contact person /
Position title:
Facility location:
Contact phone:
Emergency phone:
Contact email:

2. Is your organization’s affiliate status with NARA identified on your web site?
Yes
No

3. Please provide URL for page showing affiliation:

4. How many on-site researchers have used NARA records in the last 12 months?

5. If use of NARA records is not tracked separately from other holdings please indicate your
best estimate.

6. Do the NARA holdings in your custody include records exempt from release under the
Freedom of Information Act (FOIA)?
Yes
No

7. If you answered yes, during the previous year did you receive requests for restricted
records (FOIA restricted or classified)
Yes
No

8. If you answered yes to the previous question, how are restricted records protected from
being served?
Labels on boxes indicating restricted records
Stored separately

9. What percentage of NARA records have been digitized?

10. What percentage of NARA records have been microfilmed?

11. Are researchers supplied with surrogate copies (microfilm or digital) instead of originals?

12. Are NARA records currently being systematically digitized?

13. Are there plans to begin a new digitization project?

14. What is the current volume of NARA records in cubic feet?

15. Have there been any changes in where any NARA records are stored?
Yes
No

16. If you answered yes to the above question, please briefly describe the changes.

17. Have any NARA records been damaged during the last year?
Yes
No

18. If you answered yes to the above question, please explain.

19. Has your archive removed/disposed of any record or non-record materials from its NARA
holdings during the last year?
Yes
No

20. If you answered yes to the above question, what materials were removed and why?

21. Are all of the NARA records described in an online catalog available to the public at the
series level?
Yes
No

22. Is there an accurate and current location registry documenting all archival storage space
and container locations for your NARA holdings?
Yes
No

23. Has your archive removed/disposed of any record or non-record materials from its NARA
holdings?
Yes
No

24. Please describe the system for tracking locations of archival containers.

25. Does your repository have sufficient shelf or drawer space to properly house existing
NARA records?
Yes
No

26. During the past year, have any NARA records been stored at a location other than your
repository’s primary location (e.g., off-site storage, records center, etc.)?
Yes
No

27. Original NARA documents are currently (please check all that apply):
…on exhibit or display at your organization or institution
…on loan to or exhibited at another organization or institution
…with a vendor, contractor or at another location

28. Are any NARA holdings missing?
Yes
No

PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT: You are not required to provide the information
requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control
number. Public burden reporting for this collection of information is estimated to be less than 5 minutes per
response. Send comments regarding the burden estimate or any other aspect of the collection of information,
including suggestions for reducing this burden, to National Archives and Records Administration (MP), 8601
Adelphi Rd, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS ADDRESS.
OMB Control No. 3095-0070 01/31/2024