Generic Clearance form

Request for Approval under the “Generic Clearance for the Collection of
Routine Customer Feedback” (OMB Control Number: 3135-0130)

TITLE OF INFORMATION COLLECTION:

The National Endowment for the Arts (NEA) Research Awards Follow-Up Survey
PURPOSE:
This request will enable the National Endowment for the Arts (NEA) to distribute an online
survey that will be used to support reporting on Research Grants in the Arts (formerly Art
Works: Research grant program). Research Grants in the Arts funds research studies that
investigate the value and/or impact of the arts, either as individual components of the U.S. arts
ecology or as they interact with each other and/or with other domains of American life. The
survey will collect two types of information about funded projects: the project activities that
occurred during and after a Research Grants in the Arts award was completed as well as the
principal investigator’s experience managing a grant award.
Currently, the NEA does not collect any information from Research Grants in the Arts awardees
related to research activities that occurred during or after the award’s period of performance
award or a principal investigator’s experiences managing the grant award. Knowledge gained
through this information collection will make it possible to understand what, if any, positive
impacts the NEA’s Research Grants in the Arts have on the careers of principal investigators as
well as how to improve their experience managing an award. The NEA will use findings to
inform learning and continuous programmatic improvement of Research Grants in the Arts.
DESCRIPTION OF RESPONDENTS:
The universe of respondents includes Principal Investigators awarded Research Grants in the
Arts from 2012 to 2016. Principal Investigators are the primary individual responsible for the
preparation, conduct, and administration of a Research Grants in the Arts award. The NEA will
use information provided in grant award records to generate an initial list of Principle
Investigators (PI). Some PIs may no longer be at the institutions they received their grants at, and
efforts will be made to find their current contact information such that the contact list will be as
up to date as possible.
TYPE OF COLLECTION: (Check one)
[ ] Customer Comment Card/Complaint Form
[ ] Usability Testing (e.g., Website or Software
[ ] Focus Group

[ X ] Customer Satisfaction Survey
[ ] Small Discussion Group
[ ] Other: ______________________

CERTIFICATION:
I certify the following to be true:
1. The collection is voluntary.
2. The collection is low-burden for respondents and low-cost for the Federal Government.
3. The collection is non-controversial and does not raise issues of concern to other federal
agencies.
4. The results are not intended to be disseminated to the public.

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5. Information gathered will not be used for the purpose of substantially informing influential
policy decisions.
6. The collection is targeted to the solicitation of opinions from respondents who have
experience with the program or may have experience with the program in the future.
Name:___Melissa Menzer_____________________________________________
To assist review, please provide answers to the following question:
Personally Identifiable Information:
1. Is personally identifiable information (PII) collected? [ ] Yes [ X ] No
2. If Yes, will any information that is collected be included in records that are subject to the
Privacy Act of 1974? [ ] Yes [ ] No
3. If Yes, has an up-to-date System of Records Notice (SORN) been published? [ ] Yes [ ] No
Gifts or Payments:
Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to
participants? [ ] Yes [ X ] No
BURDEN HOURS
Category of Respondent
Principal Investigators of Research Grants in
the Arts from [2012-2016]
Totals

No. of
Respondents
89

Participation
Time (hours)
0.33

Burden
(hours)
29.67

89

0.33

29.67

FEDERAL COST: The estimated annual cost to the Federal government is $0.
If you are conducting a focus group, survey, or plan to employ statistical methods, please
provide answers to the following questions:
The selection of your targeted respondents
1. Do you have a customer list or something similar that defines the universe of potential
respondents and do you have a sampling plan for selecting from this universe?
[ X ] Yes
[ ] No
If the answer is yes, please provide a description of both below (or attach the sampling plan)? If
the answer is no, please provide a description of how you plan to identify your potential group of
respondents and how you will select them?
The universe of respondents includes Principal Investigators awarded Research Grants in the
Arts from 2012 to 2016. The Arts Endowment will use information provided in grant award
records to generate a list of Principle Investigators.
The NEA will administer the survey instrument, using SurveyMonkey in calendar year 2024. An
email invitation and a follow-up reminder email will be sent to Principal Investigators awarded
Research Grants. The survey will be open to respondents to complete for approximately two
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weeks. Based on previous survey performance from other similar NEA applicant/grantee
customer satisfaction surveys, the NEA expects a 25-35% completion rate. In order to increase
response rate, the NEA may choose to increase the period of data collection and/or send
additional email reminder to respondents.
Administration of the Instrument
1. How will you collect the information? (Check all that apply)
[ X ] Web-based or other forms of Social Media
[ ] Telephone
[ ] In-person
[ ] Mail
[ ] Other, Explain
2. Will interviewers or facilitators be used? [ ] Yes [ X ] No
Please make sure that all instruments, instructions, and scripts are submitted with the
request.

Instructions for completing Request for Approval under the “Generic
Clearance for the Collection of Routine Customer Feedback”

TITLE OF INFORMATION COLLECTION: Provide the name of the collection that is the
subject of the request. (e.g. Comment card for soliciting feedback on xxxx)
PURPOSE: Provide a brief description of the purpose of this collection and how it will be used.
If this is part of a larger study or effort, please include this in your explanation.
DESCRIPTION OF RESPONDENTS: Provide a brief description of the targeted group or
groups for this collection of information. These groups must have experience with the program.
TYPE OF COLLECTION: Check one box. If you are requesting approval of other
instruments under the generic, you must complete a form for each instrument.
CERTIFICATION: Please read the certification carefully. If you incorrectly certify, the
collection will be returned as improperly submitted or it will be disapproved.
Personally Identifiable Information: Provide answers to the questions. Note: Agencies
should only collect PII to the extent necessary, and they should only retain PII for the period of
time that is necessary to achieve a specific objective.
Gifts or Payments: If you answer yes to the question, please describe the incentive and provide
a justification for the amount.
BURDEN HOURS:
Category of Respondents: Identify who you expect the respondents to be in terms of the
following categories: (1) Individuals or Households;(2) Private Sector; (3) State, local, or tribal
governments; or (4) Federal Government. Only one type of respondent can be selected per row.
No. of Respondents: Provide an estimate of the Number of respondents.
Participation Time: Provide an estimate of the amount of time required for a respondent to
participate (e.g. fill out a survey or participate in a focus group)
Burden: Provide the Annual burden hours: Multiply the Number of responses and the
participation time and divide by 60.
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FEDERAL COST: Provide an estimate of the annual cost to the Federal government.
If you are conducting a focus group, survey, or plan to employ statistical methods, please
provide answers to the following questions:
The selection of your targeted respondents. Please provide a description of how you plan to
identify your potential group of respondents and how you will select them. If the answer is yes,
to the first question, you may provide the sampling plan in an attachment.
Administration of the Instrument: Identify how the information will be collected. More than
one box may be checked. Indicate whether there will be interviewers (e.g. for surveys) or
facilitators (e.g., for focus groups) used.
Submit all instruments, instructions, and scripts are submitted with the request.

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