Progress Report Update for GLAS

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1.1 HAVA Formula Progress Report 2023 (collection instrument word version)	Form and Instruction	New	Available
Form 1 Progress Report Update for GLAS	Form and Instruction	New	Repair queued
EAC-PR Revision 2023 - Supporting Statement B - Final - 9.29.23.docx	Supporting Statement B	Uploaded 2023-10-20	Repair queued
EAC-PR Revision 2023 - Supporting Statement A - Final - 9.29.23.docx	Supporting Statement A	Uploaded 2023-10-20	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
262907	Progress Report Update for GLAS	Form and Instruction	New	HAVA Formula Progress Report 2023 (collection instrument word version)
262907	Progress Report Update for GLAS	Form and Instruction	New

ICR Details

OMB Control No: 3265-0026	ICR Reference No: 202310-3265-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: EAC	Agency Tracking No:
Title: Progress Report Update for GLAS
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/15/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 10/20/2023
Terms of Clearance: This collection is approved based on the revised materials provided by EAC.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2026	36 Months From Approved
Responses	198	0	0
Time Burden (Hours)	198	0	0
Cost Burden (Dollars)	4,774	0	0

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Abstract: The EAC Office of Grants Management (EAC/OGM) is responsible for distributing, monitoring, and providing technical assistance to states and grantees on the use of federal HAVA funds. EAC/OGM also reports on how the funds are spent, negotiates indirect cost rates with grantees, and resolves audit findings on the use of HAVA funds. The EAC-PR has been developed for both interim and final progress reports for grants issued under HAVA authority. This revised format builds upon our current approved report for the separate grant awards given by EAC. This revision includes the request of data for expenses related to HAVA awards. The revised PR will directly benefit award recipients by making it easier for them to administer federal grant and cooperative agreement programs through standardization of the types of information required in progress reports- thereby reducing their administrative effort and costs. In addition, this PR will derive necessary data for reporting to Congress on HAVA activities. The population for the data collection is the 56 states and territories (EAC grantees) receiving HAVA grants. The recipients of this funding are finite. EAC will post the guidance on our website for easy location and access on our website. EAC will also offer technical assistance as requested in completing and submitting progress reporting.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 50133	08/01/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 67739	10/02/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Progress Report Update for GLAS	1.1	HAVA Formula Progress Report 2023 (collection instrument word version)

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	198	0	0	198	0	0
Annual Time Burden (Hours)	198	0	0	198	0	0
Annual Cost Burden (Dollars)	4,774	0	0	4,774	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: EAC Grants team revised qualitative data collection elements to clarify information being requested and to streamline information review.

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Annual Cost to Federal Government: $3,423

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/20/2023

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