[COLLECTION TITLE]
OMB Control Number XXXX-XXXX
OMB Expiration Date: XX/XX/XXXX
SUPPORTING STATEMENT FOR
[COLLECTION TITLE]
JUSTIFICATION
1. Explain the circumstances that make the collection of information necessary. Identify any legal or administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating or authorizing the collection of information.
The Office of Field Operations, Special Operations Division, offers the Citizens’ Academy to be held in each Field Division of ATF. This program is designed in part to educate the community on the mission of ATF, as well as create ambassadors within the community. This course is designed to be offered to qualified applicants from the community. In order for an applicant outside of ATF to request enrollment in the Citizens’ Academy, an application form is necessary to transfer pertinent data to ATF for the purpose of determining eligibility as well as planning purposes.
2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection.
The information from the application form will be collected and maintained by the ATF Field Division in the city to which the applicant is applying, for eligibility purposes. In order for a Citizens’ Academy applicant to attend the program, the applicants must not be prohibited from being in possession of firearms and/or ammunition, as they will be firing weapons in the course of the Citizens’ Academy.
3. Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also, describe any consideration of using information technology to reduce burden.
This fillable form is available on the ATF Field Division website and can be e-mailed to the designated Field Division email address, typically the Public Information Officer or Public Affairs Specialist. Recognizing that interest in the Citizens’ Academy will be found throughout all areas of the country, we cannot exclude those areas where prospective students may not have internet access. Additionally, a fillable block in lieu of a signature on the application form prevents the necessity of printing and mailing in the form (although that remains an option for the applicant).
However, those that can complete the PDF form online will be able to sign the form digitally and e-mail to the Field Division e-mail box to provide a completely paperless method of submission.
Once the form has cleared the public comment and approved by OMB it will be made 508 compliant.
4. Describe efforts to identify duplication. Show specifically why any similar information already available cannot be used or modified for use for the purposes described in Item A.2 above.
ATF uses a uniform subject classification system for forms to identify duplication and to ensure that any similar information already available cannot be used or modified for use for the purpose of this information collection.
5. If the collection of information impacts small businesses or other small entities, describe any methods used to minimize burden.
There is no significant impact on small business or other private entities.
6. Describe the consequence to federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.
The consequences of not conducting this information collection would result in a complete lack of visibility as to the eligibility of Citizens’ Academy applicants. The collection is necessary for ATF to verify eligibility of applicants.
7. Explain any special circumstances that would cause an information collection to be conducted in a manner:
requiring respondents to report information to the agency more often than quarterly;
N/A
requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt of it;
N/A
requiring respondents to submit more than an original and two copies of any document;
N/A
requiring respondents to retain records, other than health, medical, government contract, grant-in-aid, or tax records for more than three years;
N/A
in connection with a statistical survey, that is not designed to produce valid and reliable results that can be generalized to the universe of study;
N/A
requiring the use of statistical data classification that has not been reviewed and approved by OMB;
N/A
that includes a pledge of confidentially that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or
N/A
requiring respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information's confidentially to the extent permitted by law.
N/A
This information will be collected in a manner consistent with the guidelines in 5 CFR 1320.6.
There are no special circumstances.
8. If applicable, provide a copy and identify the date and page number of publication in the Federal Register of the agency's notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the agency in response to these comments. Specifically address comments received on cost and hour burden.
Describe efforts to consult with persons outside the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and recordkeeping, disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or reported.
Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every 3 years -- even if the collection-of-information activity is the same as in prior periods. There may be circumstances that may preclude consultation in a specific situation. These circumstances should be explained.
9. Explain any decision to provide any payments or gifts to respondents, other than remuneration of contractors or grantees.
No government funds will be used as payment or for gifts to respondents.
10. Describe any assurance of confidentiality provided to respondents and the basis for the assurance in statute, regulation, or agency policy.
Confidentiality is not required in the processing of this information collection.
11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. This justification should include the reasons why the agency considers the questions necessary, the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.
The applicant’s date of birth is necessary to verify the identity of the applicant, verify the applicant’s citizenship and/or immigration status, and determine eligibility to attend the Citizens’ Academy. The Citizens’ Academy can only accept applicants who are not prohibited from being in possession of firearms and/or ammunition. The applicant’s will be asked to voluntarily submit the above information.
12. Provide estimates of the hour burden of the collection of information. The statement should:
Indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated. Unless directed to do so, agencies should not conduct special surveys to obtain information on which to base hour burden estimates. Consultation with a sample (fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widely because of differences in activity, size, or complexity, show the range of estimated hour burden, and explain the reasons for the variance. General, estimates should not include burden hours for customary and usual business practices.
If this request for approval covers more than one form, provide separate hour burden estimates for each form.
Provide estimates of annualized cost to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cost should be included in Item 14.
Estimated Annualized Respondent Cost and Hour Burden
Activity |
Number of Respondents |
Frequency |
Total Annual Responses |
Time Per Response |
Total Annual Burden (Hours) |
Hourly Rate* |
Monetized Value of Respondent Time |
Name of collection instrument |
750 |
1 |
750 |
5min |
54 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Unduplicated Totals |
|
|
|
|
|
|
|
Hourly rate source citation or you may enter a footnote:
13. Provide an estimate of the total annual cost burden to respondents or recordkeepers resulting from the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14).
The cost estimate should be split into two components: (a) a total capital
and start up cost component (annualized over its expected useful life); and (b) a
total operation and maintenance and purchase of service component.
The estimates should take into account costs associated with generating,
maintaining, and disclosing or providing the information. Include descriptions of
methods used to estimate major cost factors including system and technology acquisition, expected useful life of capital equipment, the discount rate(s), and the time period over which costs will be incurred. Capital and start-up costs include, among other items, preparations for collecting information such as purchasing computers and software; monitoring, sampling, drilling and testing equipment; and record storage facilities.
If cost estimates are expected to vary widely, agencies should present ranges of cost burdens and explain the reasons for the variance. The cost of purchasing or contracting out information collection services should be a part of this cost burden estimate. In developing cost burden estimates, agencies may consult with a sample of respondents (fewer than 10), utilize the 60-day pre-OMB submission public comment process and use existing economic or regulatory impact analysis associated with the rulemaking containing the information collection, as appropriate.
Generally, estimates should not include purchases of equipment or services, or portions thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not associated with the information collection, (3) for reasons other than to provide information or keep records for the government, or (4) as part of customary and usual business or private practices.
There are/are no start up costs associated with this as the form can be emailed to the Field Division mailbox. collection. OR
The annual IC cost burden for this collection is $
14. Provide estimates of the annualized cost to the Federal Government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), any other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 into a single table.
There is no cost to the Federal Government.
15. Explain the reasons for any program changes or adjustments.
The only change associated with this submission it to change the spelling of Citizens to Citizens’ in the Citizens’ Application title and content, in order to be grammatically correct.
16. For collections of information whose results will be published, outline plans for tabulations, and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions.
The results of this collection will not be published.
17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate.
We are requesting no exemption.
18. Explain each exception to the certification statement.
This collection of information does not include any exceptions to the certificate statement.
B. COLLECTIONS OF INFORMATON EMPLOYING STATISTICAL METHODS.
This collection does/does not contain statistical data.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | March 6, 2007 |
| Author | Theda Kenney |
| File Modified | 0000-00-00 |
| File Created | 2023-12-12 |