Police Dispatch and Investigatory Records

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
0704-0522_SSA_3.21.24.docx	Supporting Statement A	Uploaded 2024-03-29	Repair queued
CAD-RMS PIA.pdf	Supplementary Document	Uploaded 2024-03-28	Repair queued
0704-0522_SSN Justification Memo.pdf	Supplementary Document	Uploaded 2021-01-14	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
211777	Police Dispatch and Investigatory Records	Other-System	Unchanged

ICR Details

OMB Control No: 0704-0522	ICR Reference No: 202402-0704-003
Status: Active	Previous ICR Reference No: 202101-0704-002
Agency/Subagency: DOW/DODDEP	Agency Tracking No:
Title: Police Dispatch and Investigatory Records
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/15/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/29/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2027	36 Months From Approved	05/31/2024
Responses	693	0	693
Time Burden (Hours)	231	0	231
Cost Burden (Dollars)	11,781	0	11,781

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Abstract: The Police Dispatch and Investigatory Records System is a software technology solution allowing PFPA to more efficiently dispatch its police officers to incidents and acts as a repository for data gathered on scene that can later be used for reporting purposes or criminal investigations. The technology simplifies information exchange across emergency management, law enforcement and investigative personnel.

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Authorizing Statute(s): US Code: 10 USC 2674 Name of Law: Operation and Control of Pentagon Reservation and Defense Facilities in National Capital Region
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 5509	01/29/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 22132	03/29/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Police Dispatch and Investigatory Records

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	693	693	0	0	0	0
Annual Time Burden (Hours)	231	231	0	0	0	0
Annual Cost Burden (Dollars)	11,781	11,781	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $879,093

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/29/2024

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